2024-11-05-NCL

[jsteyn]

• [x] Identify Lesson
• [x] Reserve a room
• [x] Book catering - N/A since financial restrictions Oct 2024
• [ ] update reminder email to request participants bring own cup
• [ ] Add course to HPC roadmap (?)
• [x] Allocate Instructors / Helpers
  • [ ] Dr Jannetta Steyn Dr Frances Turner Ruxandra Neatu, Carmelo Calafiore
• [x] Create Collaborative Document (As rseteam.ncl@gmail.com, create from template & replace YYYY-MM-DD-NCL)
• [ ] #12
• [ ] Set up Audience Interaction tool
• [ ] Check links from collab doc and workshop website (maps, schedule, contact emails)
• [x] Create ocurrence of this workshop in workshops.ncl.ac.uk
• [x] Add to RSE team website (edit the csv file)
• [x] Register with Carpentries
• [ ] Check workshop is visible (https://rse.ncldata.dev/events, https://carpentries.org/index.html, https://workshops.ncl.ac.uk/)

2 weeks beforehand:

• [ ] Calendar invites to instructors/helpers from workshoporganisation@group.newcastle.ac.uk
• [ ] Pre-workshop survey reminder emails (send from bookings system https://workshops.ncl.ac.uk/ or use mail merge from ? email address)
• [ ] Create / locate PPT with exercises for the workshop

  Shortly beforehand:

• [x] copy attendees list from workshops.ncl.ac.uk to spreadsheet in Sharepoint
• [ ] Add users to JupyterHub
• [ ] Request self-catering tea/coffee from pgrdp (instead of catering)

  on the day

• [ ] Start JupyterHub server
• [ ] mark attendees present in workshops.ncl.ac.uk
• [ ] Stop JupyterHub server

3 days afterwards:

• [ ] Attendee list from hackmd.io collab doc to pgrdp@newcastle.ac.uk
• [ ] ? optional? Post-workshop Survey reminder emails to attendee list

Replacement text for 'Accessability' section in index.md

replace lines 201-227 ({% if online == "false" %} section and para with Carpentries links)

with 188-217 from 2024-09-24-NCL

{% comment %} ACCESSIBILITY

Modify the block below if there are any barriers to accessibility or special instructions. {% endcomment %}

Accessibility: {% if online == "false" %} We are committed to making this workshop accessible to everybody. For workshops at a physical location, the workshop organizers have checked that:

• The room is wheelchair / scooter accessible.
• Accessible restrooms are available.

Materials will be provided in advance of the workshop and large-print handouts are available if needed by notifying the organizers in advance. If we can help making learning easier for you (e.g. sign-language interpreters, lactation facilities) please get in touch (using contact details below) and we will attempt to provide them.

{% else %} We are dedicated to providing a positive and accessible learning environment for all. Please notify the instructors in advance of the workshop if you require any accommodations or if there is anything we can do to make this workshop more accessible to you.

{% endif %}

Audience interaction tools:

https://www.mentimeter.com/, https://claper.co/, https://ncl.vevox.com/

[carolbooth2]

naming error? change to 2024-11-05-NCL? (3/11 is a Sunday)

[carolbooth2]

commented in wrong issue, moved to 2024-10-22