[EVENT]27th June - Member talk evening @ DB Digital Campus

sleepypioneer commented 1 year ago

Head organizer: Jessica Support organizer: Doreen, Maren Slides/Moderation: ?? Speaker support: Jessica, Doreen

Location: DB Digital Campus, Event Café, Kynaststraße 1, Berlin Speaker: Maren (DB Systel GmbH) Talk: How to increase diversity in open source communities Speaker: Klea (StepStone) Talk: The World of Salary: Introducing Salary Prediction Models at StepStone

MONTH BEFORE

[x] Define Speakers
[x] Send Speakers guidelines email
[x] Announce event with speakers, location, gender policy, photo policy on meetup page
[x] Define hosts & collect host information
[x] Send Host guidelines email
[x] Organise Food/ drinks
[x] Tweet event when announced
[x] Check with speaker if coaches are needed and search for coaches

TWO WEEKS BEFORE

[x] Retweet event
[x] Check with speaker about installation instructions/reading material and update announcement
[x] Update meetup announcement with agenda, networking breaks, if snacks or drinks will be available
[x] Check-in with hosts and ask if support is needed for reception

WEEK BEFORE

[x] Remind attendees to install requirements with comment and/or message on meetup
[x] Send coaches the workshop/relevant material
[x] Dry run with speaker

WEEK OF THE EVENT

[x] Tweet after event
[x] Ask host if attendees list is needed and/or special location directions
[x] Double check with host: microphone (if needed), soft drinks, power plugs, internet
[x] Send to host to print PyLadies arrow signs
[x] Print [feedback forms](feedback forms)
[x] Prepare introduction slides past example

DAY OF THE EVENT

(arrive 30-60 minute before event starts)

[x] Check projector, microphone, table setup, power extensions, recording if available
[x] Support speaker(s) to test equipment
[x] Stick PyLadies signs to guide attendees the location
[x] Hang up or put out print outs with the WIFI (or find a similar solution)
[x] Manage reception, give name tags if available
[x] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

DURING THE EVENT

[x] Do introduction and Community announcements
[x] Take photos of all the speakers and audience
[x] Tweet about it (or after the event with photos)

AFTER THE EVENT

[x] Tweet after event (if not done during the event)
[x] Upload photos to google drive (you need to be part of the google group to access this)
[ ] Open PR with resources to this repository
[ ] Email sponsors & host to thank them
[ ] Copy feedback forms to feedback spreadsheet
[ ] Adjust guides if valuable feedback came up

sleepypioneer commented 1 year ago

If anyone is interested to co-organise, shadow organise or otherwise support let me know :)

sleepypioneer commented 1 year ago

Meetup page (currently a draft) https://www.meetup.com/pyladies-berlin/events/292854508/

sleepypioneer commented 1 year ago

We are having to postpone the event due to strikes. New date TBC

sleepypioneer commented 1 year ago

New date confirmed for 27th June

PyLadiesBerlin / community-organisation