[EVENT] 1 August - Contributing to scikit-learn hack night @ DB Digital Campus

marenwestermann commented 1 year ago

Head organizer: Maren Support organizer: Salma, Edi, Bita Slides/Moderation: Maren, Adrin, Guillaume Mentor support: Maren

Location: DB Digital Campus, Event Café, Kynaststraße 1, Berlin

MONTH BEFORE

[x] Define Mentors
[x] Announce event with mentors, location, gender policy, photo policy on meetup page
[x] Define hosts & collect host information
[x] Send Host guidelines email
[x] Organise Food/ drinks
[x] Tweet event when announced

[x] Retweet event
[x] Check with mentors about installation instructions/reading material and a list of (beginner friendly) issues to work on
[x] Update meetup announcement with agenda, networking breaks, if snacks or drinks will be available
[x] Check-in with hosts and ask if support is needed for reception

[x] Remind attendees to install requirements with comment and/or message on meetup
[x] Send coaches the workshop/relevant material

[x] Ask host if attendees list is needed and/or special location directions
[ ] Double check with host: microphone (if needed), soft drinks, power plugs, internet, tables and chairs
[ ] Send to host to print PyLadies arrow signs
[x] Print [feedback forms](feedback forms)
[x] Prepare introduction slides past example

(arrive 30-60 minute before event starts)

[x] Bring swag (stickers, T-shirts, other promotion material)
[ ] Check projector, microphone, table setup, power extensions, recording if available
[ ] Support mentor(s) to test equipment
[ ] Stick PyLadies signs to guide attendees the location
[ ] Hang up or put out print outs with the WIFI (or find a similar solution)
[ ] Manage reception, give name tags if available
[x] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

[ ] Tweet after event (if not done during the event)
[ ] Upload photos to google drive (you need to be part of the google group to access this)
[ ] Open PR with resources to this repository
[ ] Email sponsors & host to thank them
[ ] Copy feedback forms to feedback spreadsheet
[ ] Adjust guides if valuable feedback came up

marenwestermann commented 1 year ago

We will have two events, the main in-person sprint event on 1 August and an optional online event on 27 July where people can get support with setting up their development environment. The events can be found on meetup here: pre-sprint event: https://www.meetup.com/en-AU/pyladies-berlin/events/294784938/ sprint event: https://www.meetup.com/pyladies-berlin/events/294785222/

sleepypioneer commented 1 year ago

@marenwestermann can this issue now be closed?

marenwestermann commented 1 year ago

@sleepypioneer yes, thank you. Closing this now.