[EVENT] Dec 6 and 7th 2023 - Humble Data @ Jetbrains - Githubissues

PyLadiesBerlin / community-organisation

A repository to track event related tasks. Docs for organisers are hosted with GitHub pages.

http://berlin.pyladies.com/community-organisation/

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[EVENT] Dec 6 and 7th 2023 - Humble Data @ Jetbrains #37

Closed sleepypioneer closed 9 months ago

sleepypioneer commented 10 months ago

Head organizer: Jessica, Jodie Timna

Location: JetBrains

MONTH BEFORE

[X] form for attendees https://forms.gle/3En6bnTzkMf6PTQ2A
[x] Announce event with speakers, location, gender policy, photo policy on meetup page
[X] Define hosts & collect host information
[ ] Send Host guidelines email
[X] Organise Food/ drinks
[x] Tweet event when announced
[X] Check with speaker if coaches are needed and search for coaches

TWO WEEKS BEFORE

[ ] Retweet event
[ ] Do more socials if not enough applicants
[ ] Start accepting applicants

WEEK BEFORE

[x] Accept remaining applicants & send all full details
[x] Remind attendees to install requirements with comments and/or messages on meetup
[x] Coaches to go through the workshop/relevant material

WEEK OF THE EVENT

[x] Double check with host: microphone (if needed), soft drinks, power plugs, internet
[x] Send to host to print PyLadies arrow signs
[x] Print [feedback forms](feedback forms)
[ ] Prepare introduction slides past example

DAY OF THE EVENT

(arrive 30-60 minute before event starts)

[x] Check projector, microphone, table setup, power extensions, recording if available
[ ] Stick PyLadies signs to guide attendees the location
[x] Hang up or put out print outs with the WIFI (or find a similar solution)
[x] Manage reception, give name tags if available
[x] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

DURING THE EVENT

[x] Do introduction and Community announcements
[ ] Take photos of all the speakers and audience
[ ] Tweet about it (or after the event with photos)

AFTER THE EVENT

[ ] Tweet after event (if not done during the event)
[ ] Upload photos to google drive (you need to be part of the google group to access this)
[ ] Open PR with resources to this repository
[ ] Email sponsors & host to thank them
[ ] Copy feedback forms to feedback spreadsheet
[ ] Adjust guides if valuable feedback came up