[EVENT] July 16th - Generative AI @ Octopus energy

Head organizer: @sleepypioneer Support organizer: Slides/Moderation: Speaker support:

Location: Speaker: Talk:

MONTH BEFORE

[x] Define Speakers
[x] Send Speakers guidelines email
[x] Announce event with speakers, location, gender policy, photo policy on meetup page
[x] Define hosts & collect host information
[x] Send Host guidelines email
[x] Organise Food/ drinks
[x] Tweet event when announced
[x] Check with speaker if coaches are needed and search for coaches

[x] Retweet event
[x] Check with speaker about installation instructions/reading material and update announcement
[x] Update meetup announcement with agenda, networking breaks, if snacks or drinks will be available
[x] Check-in with hosts and ask if support is needed for reception

[x] Remind attendees to install requirements with comment and/or message on meetup ~~- [ ] Send coaches the workshop/relevant material~~

[ ] Tweet after event
[x] Ask host if attendees list is needed and/or special location directions
[x] Double check with host: microphone (if needed), soft drinks, power plugs, internet
[ ] Send to host to print PyLadies arrow signs
[ ] Print [feedback forms](feedback forms)
[x] Prepare introduction slides past example

(arrive 30-60 minute before event starts)

[x] Check projector, microphone, table setup, power extensions, recording if available
[x] Support speaker(s) to test equipment
[x] Stick PyLadies signs to guide attendees the location
[x] Hang up or put out print outs with the WIFI (or find a similar solution)
[x] Manage reception, give name tags if available
[ ] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

[ ] Tweet after event (if not done during the event)
[ ] Upload photos to google drive (you need to be part of the google group to access this)
[ ] Open PR with resources to this repository
[ ] Email sponsors & host to thank them
[ ] Copy feedback forms to feedback spreadsheet
[ ] Adjust guides if valuable feedback came up