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Elementary School Technology Standard Policy
Standard Operating Procedures and Guidelines
1. Purpose and Scope
1.1 Policy Overview
This policy establishes standards for the use of technology resources within our elementary school environment. It applies to all employees who access school technology systems including teachers, administrators, support staff, and temporary workers.
1.2 Technology Systems Covered
- Internet Access
- Microsoft Teams
- Microsoft Shared Applications
- Google Spreadsheets
- CISDM Student Database
- Infinite Campus
2. General Standards
2.1 Access Management
- All employees must use their assigned school credentials
- Access rights are granted based on job role and responsibilities
- Credential sharing is strictly prohibited
- Passwords must be changed every 90 days
- Two-factor authentication is mandatory for all systems
2.2 Data Protection
- All student data must be treated as confidential
- Personal information must be accessed only on secure networks
- Data downloads must be approved and documented
- Local copies of sensitive data are prohibited
- All data breaches must be reported immediately
3. System Usage Standards
3.1 Device Standards
- Only school-approved devices may access sensitive systems
- Personal devices must register with IT for network access
- All devices must maintain current security software
- Screen locks required after 5 minutes of inactivity
- Regular security updates are mandatory
3.2 Network Usage
- School network limited to educational purposes
- Bandwidth monitoring in effect
- No streaming of non-educational content
- VPN required for off-site access
- Regular network audits conducted
4. Communication Standards
4.1 Professional Communication
- All communication must maintain professional standards
- School email required for official communication
- Response expected within 24 business hours
- Confidential information never sent via personal email
- All parent communication must be documented
4.2 Digital Meetings
- Calendar invites required for all digital meetings
- Meeting recordings require participant notification
- Private student information excluded from recordings
- Meeting links never shared publicly
- Attendance tracking required for staff meetings
5. Data Management Standards
5.1 Student Records
- Daily attendance recorded within first 15 minutes
- Grade updates required weekly
- Student records updated within 24 hours of changes
- Regular backup of all modified records
- Annual audit of student data accuracy
5.2 Document Management
- Standardized file naming conventions required
- Documents saved to designated cloud storage
- Local copies deleted after upload
- Version control maintained for all documents
- Regular cleanup of outdated files
6. Security Standards
6.1 Access Security
- Role-based access control enforced
- Quarterly access review required
- Immediate access termination upon employment end
- Login attempts monitored and limited
- Regular security training required
6.2 Data Security
- Encryption required for sensitive data
- Regular security assessments conducted
- Incident response plan maintained
- Data retention policies enforced
- Regular security audits performed
7. Compliance Requirements
7.1 Training Requirements
- Initial technology training mandatory
- Annual security awareness training
- Platform-specific training as needed
- Documentation of completed training
- Competency assessments required
7.2 Audit Requirements
- Quarterly internal audits
- Annual external security audit
- Regular compliance checks
- Documentation review
- Process improvement assessment
8. Support Standards
8.1 Technical Support
- Tiered support system maintained
- Response times based on issue severity
- Support tickets required for all issues
- Knowledge base maintained and updated
- Regular support quality assessment
8.2 Maintenance Standards
- Regular system maintenance scheduled
- Update windows clearly communicated
- Emergency procedures documented
- Backup systems tested regularly
- Recovery procedures maintained
9. Policy Enforcement
9.1 Monitoring
- System usage monitored regularly
- Compliance reports generated monthly
- Usage patterns analyzed
- Security events tracked
- Performance metrics maintained
9.2 Violations
- Progressive discipline system
- Documented warning process
- Mandatory retraining for violations
- Access restrictions as needed
- Appeal process available
10. Policy Review and Updates
10.1 Review Schedule
- Annual policy review required
- Quarterly update assessment
- Stakeholder feedback incorporated
- Compliance requirements reviewed
- Best practices updated
10.2 Change Management
- Policy changes documented
- Staff notification required
- Training updated as needed
- Grace period for implementation
- Feedback process maintained
11. Emergency Procedures
11.1 System Outages
- Communication protocol established
- Backup procedures documented
- Alternative systems identified
- Recovery time objectives set
- Regular testing required
11.2 Security Incidents
- Incident response team identified
- Notification procedures established
- Documentation requirements set
- Investigation process defined
- Review process established
Elementary School Technology Acceptable Use Policy
Technology Stack Guidelines for School Employees
Introduction
This document outlines the acceptable use guidelines for all technology platforms utilized within our elementary school environment. These policies are designed to ensure data security, student privacy, and efficient system usage.
General Technology Usage Principles
Data Security and Privacy
Platform-Specific Guidelines
Internet Usage
Acceptable Uses:
Prohibited Uses:
Microsoft Teams
Setup and Access:
Usage Guidelines:
Microsoft Shared Apps (Word, Excel, PowerPoint)
Document Management:
Collaboration Rules:
Google Sheets
Data Entry and Management:
Best Practices:
CISDM Student Database
Access Protocols:
Data Entry Requirements:
Infinite Campus (Student Records and Attendance)
Daily Requirements:
Record Management:
Implementation Process
Phase 1: Initial Setup (First Week)
Phase 2: Training (Week 2)
Phase 3: Monitored Usage (Weeks 3-4)
Phase 4: Independent Usage (Ongoing)
Support and Assistance
Technical Support Protocol
Regular Maintenance
Compliance and Accountability
Monitoring
Consequences for Misuse
Annual Review and Updates
This policy will be reviewed and updated annually to reflect: