[In-Person Event] Cephalocon 2024

[AndreaCalderonLF]

In-Person Event Submission

Requirements

• Event Name: Cephalocon 2024
• Link to the Event Website: https://events.linuxfoundation.org/cephalocon/
• Are you an organizer of this event? Yes, Andrea Calderon, Sr. Event Coordinator, The Linux Foundation

Event Demographics

• [x] This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A For data privacy reasons, we have removed a few optional attendee demographics questions from our event registration forms, such as what gender do you identify with, how old are you, etc. However in order to compile attendee demographics and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). During the CFP process, we ask several questions related to speaker demographics such as gender identify, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A All demographic-related questions on our registration are optional - no opt-out necessary.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A On the attendee details page we ask if there are any disabilities we should be mindful of and provide a text box for individuals to provide details so we can better accommodate them at the event.

Inclusive Experience at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A We send out a post-event survey to all attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A Yes, any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation.
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. We continue to use our post-event surveys as a consideration to improve all future events.
  • Q How can attendees learn more about accessibility at the event?
  • A We include resources available to our attendees on the event webpage: https://events.linuxfoundation.org/cephalocon/attend/diversity-inclusion/
  • Q Does the event platform allow attendees to suggest future accomodations for the event?
  • A We encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager, made easily accessible should anyone want to share their feedback prior, during, or after the event. Additionally, during the registration process, we ask registrants if they have any accommodation requests we should be aware of.
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A Keynotes and other event recordings will be made available on the Ceph YouTube Channel shortly after the event concludes.

    Code of Conduct at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted at Event venue?
  • A Yes, the code of conduct will be printed and available onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the event website for easy reference.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/cephalocon/attend/code-of-conduct/

Diversity Access Tickets

• [ ] This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A At this time, we are not providing diversity access tickets.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A n/a
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A n/a

Family Friendliness

• [ ] This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A We are unable to provide childcare due to budget restrictions.
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A We will provide a private nursing room to aid in the comfort and accessibility of our nursing attendees. The room will be available all days of the event and will be located onsite. We will also have gender-neutral restrooms available to all attendees at the event.
  • Q Provide relevant links related to family friendliness at the Event.
  • A https://events.linuxfoundation.org/cephalocon/attend/diversity-inclusion/#onsite-resources

Event Accessibility

• [x] This event commits to Event Accessibility.
  • Q Is the Event in a wheelchair-accessible venue?
  • A Yes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.
  • Q Are speakers given guidance about creating slides that are colorblind accessible?
  • A Yes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.
  • Q Is signage at the event and the event website colorblind accessible?
  • A Yes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.
  • Q Does the Event provide other accessibility accommodations, or will upon request?
  • A Yes, we offer several standard accessibility accommodations, such as a Zen Zone (quiet room), accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.
  • Q Provide relevant links related to event accessibility at the Event.
  • A https://events.linuxfoundation.org/cephalocon/attend/diversity-inclusion/#onsite-resources

Event Location Inclusivity

• [x] This event commits to Event Location Inclusivity.
• Q Has the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event organizers have used resources such as EqualDex, Human Rights Watch, and the United Nations website to research the social and political climate of Switzerland to ensure all attendees will have a welcoming environment during the event.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
  • A Yes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.
  • Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
  • A We acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.

Public Health and Safety

• [x] This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A No
• Q Provide a link to the PHPledge Badges received.
• A n/a
• Q Provide a link to publicly available information about public health and safety on the event website.
• A https://events.linuxfoundation.org/cephalocon/attend/health-and-safety/

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