Onboarding for Anne-Marie Kelly

jinghualicgi commented 2 years ago

Anne-Marie.Kelly@gov.bc.ca

Onboarding checklist for new team members

This should be created at least a couple of days before a new member comes on board.

IDIR

[x] Complete the form located at "R:\ARCS\HR 1300-1999\01 General\Onboarding Offboarding", which is stored on an internal drive and must be accessed by staff.
[x] Submit to IT Operations Support. This form should be emailed to the Registries Executive Assistant. Currently this role is held by Michael Leung.

Legacy Applications

[x] Access to legacy applications is requested through the IDIR form listed above. This form should be emailed to the Registries Executive Assistant. Currently this role is held by Michael Leung.

Business Registry

[ ] Requests for access to any Registries applications should be sent to IT Operations Support.

GitHub & ZenHub

[ ] 1. First, the new user is to go to github.com to register their account (using all lower-case for their name if it's a new account)
[ ] 2. Next, the new user is to verify that 2 factor authentication is enabled
[ ] 3. Once the account creation and 2fa are completed, add an SRE and Priority label to this ticket
[ ] 4. Comment on this ticket to indicate which project /team/product does this member need and move this ticket to the Priority pipeline on the SRE board
[ ] 5. Once added, the employee will need to install the Zenhub plugin in the Chrome browser - https://chrome.google.com/webstore/detail/zenhub-for-github/ogcgkffhplmphkaahpmffcafajaocjbd

RocketChat

[ ] New user to download the RochatChat App and follow the instructions to Register a new account. (IT Operations Support will assign requests for access to the Business Registry to Relationships BA's (Melissa and Amit))

Meeting Invitations

[ ] The new team member has been invited to all of the required scrum team meetings and ceremonies by the team Scrum Master
[ ] The new team member has been invited to all of the cross-team events by the Release Train Engineer (sprint demo, dev tech demo)

Business Context

[ ] The new team member has been informed of the Team Vacation Calendar and have added their name to it
[ ] Set up meeting for business context knowledge transfer
[ ] The new team member's contact information has been added to the "Team BCR Overview" document https://citz.sp.gov.bc.ca/sites/SBC/REG/Projects/MVSM/_layouts/15/WopiFrame.aspx?sourcedoc={5F6ECE64-702C-49BF-A02F-8B46ABF5B67E}&file=Team%20BCR%20Overview.xlsx&action=default

OpenShift

[ ] Required for developers, Patrick Wei or Richard Armitage would advise the user to send a web access request through https://github.com/BCDevOps/devops-requests/issues/

OpenShift NameSpace Access

[ ] For developers and completed by Admin: Patrick Wei, Kial Jinnah, or Richard Armitage.

Google Drive Access for Knowledge Sharing Videos

[ ] Read access to https://drive.google.com/drive/folders/1tl3h0XnZZdlOR440CJjM-KHvvHgXCHoV (currently Linda, Maribeth and Trish can share this)

Ops Team Onboarding

[ ] Developers or BAs are added to Ops repo
[ ] Develooers or BAs are given Edit permissions for the Knowledge Base (Ops Google Drive folder https://drive.google.com/drive/folders/1KK_IFAdAJz9-d7rPwUYYoFXBOfBzqlZx?usp=sharing)
[ ] BA have access to shared BA inbox
[ ] Set up overview meeting with another Dev/BA to cover process and common requests (including review of the Knowledge Base and how to contriburte)
[ ] Access to prod dashboard and databases (read-only for BAs to review client status for requests - SOFI, Namex and Business Registries)
[ ] Set up meeting for training on an overview of each application and each DB.
[ ] If available, API testing training using Postman

jinghualicgi commented 2 years ago

Kelly is Gov Staff, so we might don't need these setup IDIR and Legacy Applications, checked them as done

jinghualicgi commented 2 years ago

@trishreimer @MeganFedora This ticket is to provide Github and Zenhub access right. Omid is working on this. FYI

ozamani9gh commented 2 years ago

The first step is to get them to create a Github Account, if that has already been done. please provide the following. Team: Githib ID: AMKjune1972 IDIR: email:

ozamani9gh commented 2 years ago

@AMKjune1972 please update the other parts of the ticket above

jinghualicgi commented 2 years ago

Discussion from June13th meeting:

A list of people from Anne-Marie's team need on-boarding tickets
Put Anne-Marie's team under business team or create a new team for them? Discussion/Decision with Patrick Wei/Trish

joanna-54 commented 2 years ago

OMG - I am in - BC Reg Dashboard : ) !!!!

joanna-54 commented 2 years ago

Just don't know what to do now that I am here. All good- one step at a time.

ozamani9gh commented 2 years ago

@joanna-54

We have a ticket for training. I will setup a training session for sometime next week.

joanna-54 commented 2 years ago

Hello Omid

My last day at work is June 29 – retiring Sept 1.

Please do not set up a training session for me – not that I would not find it interesting : ) .

Anne-Marie Kelly is the BCOL HD - Client Support Coordinator and will be leading this team project.

Thank you

Joanna SBC BC OnLine Help Desk Integrated Service Solutions | Service BC Division | Ministry of Citizens’ Services Help Desk Phone# : 1-800-663-6102 | www.bconline.gov.bc.cahttp://www.bconline.gov.bc.ca/ @.***

From: Omid Zamani @.> Sent: June 20, 2022 9:12 AM To: bcgov/entity @.> Cc: Barnes, Joanna CITZ:EX @.>; Mention @.> Subject: Re: [bcgov/entity] Onboarding for Anne-Marie Kelly (Issue #12511)

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We have a ticket for training. I will setup a training session for sometime next week.

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joanna-54 commented 2 years ago

Dear Joanna,

I will work with Anne-Marie to train the entire team. I am so happy for your retirement.

Take care

Omid Zamani Application Developer, BC Registries Service BC Ministry of Citizens’ Services Cel: 250-361-7369 | Web: http://www.servicebc.gov.bc.ca http://www.servicebc.gov.bc.ca/ “Access to government services made easy”

From: Barnes, Joanna CITZ:EX @.> Sent: June 20, 2022 9:19 AM To: 'bcgov/entity' @.>; bcgov/entity @.>; Zamani, Omid CITZ:EX @.> Cc: Kelly, Anne-Marie CITZ:EX @.***> Subject: RE: [bcgov/entity] Onboarding for Anne-Marie Kelly (Issue #12511)

Hello Omid

My last day at work is June 29 – retiring Sept 1.

Please do not set up a training session for me – not that I would not find it interesting : ) .

Anne-Marie Kelly is the BCOL HD - Client Support Coordinator and will be leading this team project.

Thank you

Joanna SBC BC OnLine Help Desk Integrated Service Solutions | Service BC Division | Ministry of Citizens’ Services Help Desk Phone# : 1-800-663-6102 | www.bconline.gov.bc.cahttp://www.bconline.gov.bc.ca/ @.***

From: Omid Zamani @.**@.>> Sent: June 20, 2022 9:12 AM To: bcgov/entity @.**@.>> Cc: Barnes, Joanna CITZ:EX @.**@.>>; Mention @.**@.>> Subject: Re: [bcgov/entity] Onboarding for Anne-Marie Kelly (Issue #12511)

[EXTERNAL] This email came from an external source. Only open attachments or links that you are expecting from a known sender.

@joanna-54https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fjoanna-54&data=05%7C01%7Cjoanna.barnes%40gov.bc.ca%7C71b7d660c8a54e3d2e8e08da52d78d74%7C6fdb52003d0d4a8ab036d3685e359adc%7C0%7C0%7C637913382980783890%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=zadEE8EF%2BM7E5Dmu3E9lUqEFcQX%2FoNtM3nr8lgv%2BWUk%3D&reserved=0

We have a ticket for training. I will setup a training session for sometime next week.

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ozamani9gh commented 2 years ago

@jinghualicgi i think we should close this ticket.

we created one for the whole team:

https://app.zenhub.com/workspaces/sre-team-space-61685e965bfb35001dac5771/issues/bcgov/entity/12692

joanna-54 commented 2 years ago

Yes please close.

Joanna SBC BC OnLine Help Desk Integrated Service Solutions | Service BC Division | Ministry of Citizens’ Services Help Desk Phone# : 1-800-663-6102 | www.bconline.gov.bc.cahttp://www.bconline.gov.bc.ca/ @.***

From: Omid Zamani @.> Sent: June 23, 2022 8:54 AM To: bcgov/entity @.> Cc: Barnes, Joanna CITZ:EX @.>; Mention @.> Subject: Re: [bcgov/entity] Onboarding for Anne-Marie Kelly (Issue #12511)

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@jinghualicgihttps://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fjinghualicgi&data=05%7C01%7Cjoanna.barnes%40gov.bc.ca%7C8c9a8f2276a24582ff6e08da5530a016%7C6fdb52003d0d4a8ab036d3685e359adc%7C0%7C0%7C637915964570852201%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=14%2BMGlXhG%2FBOcCO%2Bks48cT532tkBJdXmSB0dVmecOjs%3D&reserved=0 i think we should close this ticket.

we created one for the whole team:

https://app.zenhub.com/workspaces/sre-team-space-61685e965bfb35001dac5771/issues/bcgov/entity/12692 https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapp.zenhub.com%2Fworkspaces%2Fsre-team-space-61685e965bfb35001dac5771%2Fissues%2Fbcgov%2Fentity%2F12692&data=05%7C01%7Cjoanna.barnes%40gov.bc.ca%7C8c9a8f2276a24582ff6e08da5530a016%7C6fdb52003d0d4a8ab036d3685e359adc%7C0%7C0%7C637915964570852201%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=qSpFBC6xrHlO7L%2F1KA%2Fo7tIV8ISfPMu%2B8z9PmaImzTg%3D&reserved=0

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bcgov / entity

Onboarding for Anne-Marie Kelly #12511