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carpentrycon / carpentryconhome-proposals

This repository will hold all proposals for CarpentryCon @ Home, and instructions on the submission process
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Proposal: Growing Carpentries through a growing community #14

Open serahkiburu opened 4 years ago

serahkiburu commented 4 years ago

Title of the session: Growing Carpentries through a growing community

Session details

Abstract

Carpentries participants need the opportunity to engage beyond workshops and it can be challenging for volunteers to dedicate more of their time to support them after the fact. Creating ways to maximize engagement without overextending the Carpentries organizers and volunteers is important for the long term sustainability of a local Carpentries community. Sharing innovative ways to create that community and promote their success can help make sure that a struggling organization isn't lost.

Personal details

Is there any help you would like to invite from the community? Please provide below in bullet points.

serahkiburu commented 4 years ago

Hi @kbjornen, thanks for agreeing to run your breakout session remotely for CarpentryCon@Home. Please add details about your session to the sections with information pending above by editing the issue text.

ChristinaLK commented 4 years ago

@kbjornen please let us know what times you'd like to present and other details for your presentation on the issue. If you can't edit it, let us know.

kbjornen commented 4 years ago

@ChristinaLK it's not obvious to me where I add my preferred date and time to present. Are there scheduled times or do I choose my preferred time?

kbjornen commented 4 years ago

Sorry, I inadvertently closed this. I am still trying to figure out how to communicate the times or dates that you are asking for.

serahkiburu commented 4 years ago

Hi @kbjornen, you can specify times you are available to run this session under the personal details section where there's the question Country of residence and/or compatible Time Zones (provide options): Your current answer is North/South America, and this timezones guide we prepared might help you give us a more specific range.

A question for you: does Carpentries participants in your proposal refer to learners in Carpentries workshops?

kbjornen commented 4 years ago

It refers to both learners and to instructors/volunteers but it's more critical for learners to have the community connection so that they have resources to help them when they apply what they learned to their own research. Also, it's a pool of potential new instructors and volunteers and keeping them in the loop also helps the organization.

serahkiburu commented 4 years ago

Hi @kbjornen, the organising committee reviewed this session proposal and had this to say:

This breakout session will be a helpful start to conversations around local Carpentries Communities and their sustainability. The topic itself is quite broad to cover in a single session, therefore we request the presenters to describe their plans for continuing engagement after the session. Since it is not very clear what the discussion points and expected outcome of this sesion are, we request the session lead to include those details in their abstract before the program is publicly announced. It will be useful to explicitly describe the diversity aspect as the guidepost for this session.

We are really glad to have an enthusiastic group of four leading it! It is not clear from the abstract which Carpentries workshop participants they are targeting. We recommend to clearly state that they this session will focus on learners, which will invite appropriate participants and result in invaluable discussions for all involved.

Really excited for your session, and more details i.e. around scheduling will be shared with you in the coming days. I will also respond to the questions you posed on email in the next day or so.

kbjornen commented 4 years ago

Thank you this is very helpful.

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From: Serah Njambi Rono notifications@github.com Sent: Thursday, June 25, 2020 7:16:57 AM To: carpentrycon/carpentryconhome-proposals carpentryconhome-proposals@noreply.github.com Cc: Bjornen, Kay kay.bjornen@okstate.edu; Mention mention@noreply.github.com Subject: Re: [carpentrycon/carpentryconhome-proposals] Proposal: Growing Carpentries through a growing community (#14)

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Hi @kbjornenhttps://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fkbjornen&data=02%7C01%7Ckay.bjornen%40okstate.edu%7C889e4b2bb4c34449e16408d81901b177%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637286842345347598&sdata=WcBgVc1%2Fnisojx8zxrdrmSdg15F3OpyXSoZ%2F8fG849A%3D&reserved=0, the organising committee reviewed this session proposal and had this to say:

This breakout session will be a helpful start to conversations around local Carpentries Communities and their sustainability. The topic itself is quite broad to cover in a single session, therefore we request the presenters to describe their plans for continuing engagement after the session. Since it is not very clear what the discussion points and expected outcome of this sesion are, we request the session lead to include those details in their abstract before the program is publicly announced. It will be useful to explicitly describe the diversity aspect as the guidepost for this session.

We are really glad to have an enthusiastic group of four leading it! It is not clear from the abstract which Carpentries workshop participants they are targeting. We recommend to clearly state that they this session will focus on learners, which will invite appropriate participants and result in invaluable discussions for all involved.

Really excited for your session, and more details i.e. around scheduling will be shared with you in the coming days. I will also respond to the questions you posed on email in the next day or so.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHubhttps://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fcarpentrycon%2Fcarpentryconhome-proposals%2Fissues%2F14%23issuecomment-649505185&data=02%7C01%7Ckay.bjornen%40okstate.edu%7C889e4b2bb4c34449e16408d81901b177%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637286842345357554&sdata=pwz2kMwugEqzmDg%2B4LUg2fPVUIobuyICWerZRuZP2AQ%3D&reserved=0, or unsubscribehttps://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgithub.com%2Fnotifications%2Funsubscribe-auth%2FAJWEBZ3AUA4DMAQIL2LKSNTRYM53TANCNFSM4NHXZCJA&data=02%7C01%7Ckay.bjornen%40okstate.edu%7C889e4b2bb4c34449e16408d81901b177%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637286842345357554&sdata=kLA1puVMJW%2B%2FAKcQvJNKHGn0BjyhLGV%2FVr3lriesKlo%3D&reserved=0.

kbjornen commented 4 years ago

Updated abstract:

Growing Carpentries through a Growing Community   Non-profits and volunteer led organizations are subject to a predictable lifecycle.  The early excitement of new ideas is generated by a small group.  This early energy is slowly replaced by growth and stability sustained by a larger group through creation of some form of governance and management.  Local Carpentries organizations are subject to the same constraints as other volunteer led groups.  One of the predictable problems as organizations mature is burnout or attrition of volunteers which, if not addressed, leads to a decline curve and ultimately dissolution of the local community.  We plan to describe the characteristics of the organizational lifecycle and our experiences implementing measures to encourage continued growth.   We encourage both Carpentries volunteers and learners to provide their viewpoints as we discuss the following: ·         Where is your local Carpentries in the organizational lifecycle?  What are the characteristics that can determine whether your community is growing or has become stagnant? ·         The best way to assess the health of the organization is to answer the question “Are we accomplishing our mission?”  Has your community clarified your mission? Who is your community?  Is it diverse or are there groups who are not well represented?  How can these groups contribute to the community and how can they be engaged? ·         What is unique about Carpentries compared to other non-profit, volunteer led organizations?  Why will these characteristics make it harder or easier to create continued growth? ·         After you have identified the characteristics of your community and clarified your mission, it is time to brainstorm some ways to renew and re-energize, moving from the mature or stagnant decline stage back to  healthy growth.  Newer communities can consider how to anticipate and plan for this stage of their lifecycle.