Maximo, District Maintenance: Downtown Enhancement Business Process

[adry-martinez]

Division manager is requesting a Sidewalk Maintenance report on:

• where the team is working each week and day (once a week on Thursdays)
• a summary report (location, staff, materials, hours for power washers and cyclones for each night) (daily by 9 am, Mon-Fri)

Private Zenhub Image Downtown Maintenance Clean-up copy.xlsx https://cityofaustin.sharepoint.com/:w:/r/sites/SIM-MaximoDiscussion/Shared%20Documents/Report%20Request.docx?d=wb654d6ccf96b40a1b73e78b29f119a46&csf=1&web=1&e=1EfOq1

[adry-martinez]

Outlook.pdf

[adry-martinez]

• [ ] Update water usage report to filter by work group @YakshDipa
• [ ] Design test report @YakshDipa
• [x] Create Downtown Maintenance Parent and Children WOs @ReneVarg25 @adry-martinez
• [x] Discuss and review with PC Chagoya and Supt Mendoza @YakshDipa @adry-martinez
• [ ] QRG for Sidewalk Cleaning @adry-martinez
• [ ] Update report to include requirements from AD Hershaw @YakshDipa
• [ ] Execute recurring scheduled report to requested staff monthly @adry-martinez

[adry-martinez]

Work orders created and sent instructions to PC Chagoya and Supt. Mendoza. Training session scheduled for next week

[adry-martinez]

Create completion checklist for downtown enhancement

[adry-martinez]

Conversation with Superintendent Mendoza to discuss reducing # of parents/children due to change in operations

[adry-martinez]

Met with South District to discuss new process for Downtown Enhancement. Indicated no longer supporting multiple streets and will need to remove existing work orders. The Superintendent wanted to clarify the need for multiple work orders, I explained that previous request asked for a count of every time staff responded to cleaning. Superintendent indicated that may not be needed but will clarify with DM Girod on reporting needs for Downtown Enhancement.

• [x] remove streets from current list

• [ ] requesting to track Special Projects through Downtown Enhancement's Specifications @YakshDipa

• [ ] find graffiti removal for street in Failure Reporting

• [ ] talk to @YakshDipa to ask if we can have sidewalk CLEANING added to Sidewalk Problem Codes

• [ ] compile document for Downtown Enhancement with the following:

  • [ ] Mobility Trail Cleaning
  • [ ] Special Projects Cleaning
  • [ ] Paver Repairs/Replacement
  • [ ] Graffiti Removal on Street and Sidewalk (not in Downtown)
  • [ ] Marking a WO as Special Project

• [ ] follow-up with Mendoza for Downtown Enhancement reporting

[adry-martinez]

Received PM training from CTM, PM in progress to be created today.

[adry-martinez]

DTE PM created. 23-167381 October 23-167393 November 23-167404 December Scheduled meeting for Thursday 12/21 for demo with Users

[dianamartin]

1/24/24

• Data was sent to CTM, waiting on report creation

[adry-martinez]

1/31/24

Discussed with CTM Nick O. on data requirements for creating BIRT report, currently in progress.

[adry-martinez]

2/11/24

DTS Maximo has a scheduled meeting with CTM for status updates.

[rebekkabry]

Reporting Insights Meeting with Adry and Rene

• We are already capturing the data points requested
• Process has been implemented
• Currently pending a report to show the work
• Request ask from R
• We have a portlet but it is very high level, only shows a preview, not the detailed information that the report is given - has been asked to expand the data.

Each Group

• North - more pavement support
• Central - more geared to CSR response and alley
• South - oversees guardrails and sidewalk cleaning = downtown enhancement Connected to the TPW Stat -

[adry-martinez]

Mon, May 6, 2024

This issue has been converted to an Epic due to the large number of parts that is part of this new group's process. Please see the issues attached above.

[rebekkabry]

5/20/24 Meeting with CTM

• CTM provided the numbers needed, so the queries can be ran. Not a formal report yet.

@adry-martinez Are the queries enough to create the start centers needed for this request?

[rebekkabry]

5/24/24 Meeting with DTS

Rebekka and Adry

• This is an Executive request. ATD Hershaw wants a report. 🚨

[rebekkabry]

6/13/2024

Following up with Adry to see if the queries provided can allow us to create a report or if CTM's support is still needed?

Updates per @adry-martinez We don’t have queries on these yet. Just one which shows where they are. Ganesh will be able to put together the report as we went through the details of what he needed last week.

[rebekkabry]

7/14/2024

Following up with CTM on query status.