Prototype Vehicle Reservation for PE

[dianamartin]

6/13/24

Synced with Patrick, Susanne on PEP Build

• Reference Miro Board

Build Notes

• [x] Create object tables
• [x] Create field headings

Account table

• [x] Add "Approved Driver" -Y/N to accounts object table

Electric Form

• [x] Created Date - Start Time - DATE/TIME
• [x] Created By - "Inspected By"
• [x] Start Mileage - NUMBER
• [x] Type: Pre-trip/Post-trip? NEEDS CLARIFICATION - MULTICHOICE

  Create record & Edit?

  • Track AM Shift Start/End times?
  • Track PM Shift Start/End times?

Inspection Fields - NEEDS CLARIFICATION

Efficient? (Multiple choice - Checkboxes)

• Data Accuracy? (Multiple choice - Radio OR Boolean - Y/N)
• Do you need a notes section for corrections of issues?

EXTERIOR INSPECTION

• [x] AUTO BODY REVIEW - MC/Y,N
• Walk around vehicle and inspect for any scratches or damages **Explain damages in detail on back of checklist sheet
• [x] TIRE REVIEW - MC/Y,N
• Check tire tread and make sure all tires are properly inflated

INTERIOR INSPECTION

• [x] CHARGE LEVEL (ELECTRIC) - NUMBER

LIGHT INSPECTION

• [x] Check all signal lights (Brakes, turn signals, headlights, safety lights)
• [x] Make sure horn works
• [x] Check and adjust windows, side mirrors, and windshield cleanliness and good visibility
• [x] Steering and accelerator are in good working condition
• [x] Check and listen for strange noises
• [ ] Check all gauges and warning lights on instrument panel
• [ ] Check interior damage in the vehicle (i.e. seat belts, safety equipment)
• [ ] Check for trash

ESSENTIAL MATERIALS

• [ ] Make sure gas card (Multiple choice - Checkboxes)
• [ ] vehicle collision in proper location - (Multiple choice - Checkboxes)
• [ ] First Aid Kit, blood borne pathogen kit, and fire extinguisher are in proper location and up to date on safety inspection. (Multiple choice - Checkboxes)
• [ ] Make sure there is one cone in back of vehicle (Multiple choice - Checkboxes)

FLUID/TIRE/ENGINE CHECK (Multiple choice - Radio)

• [ ] BRAKE FLUID

  • Low
  • Mid
  • Full

• [ ] COOLANT

  • Low
  • Mid
  • Full

• [ ] TIRE PRESSURE CHECK

  • L - FRONT
  • R - FRONT
  • L - BACK
  • R - BACK

• [ ] CONDITION OF WIPER BLADES

  • POOR
  • FAIR
  • GOOD

• [ ] VEHICLE STATUS CHECK (electric only)

  • WARNING
  • NO WARNING

• [ ] LIST WARNING - PARAGRAPH

• [ ] CONCERNS - PARAGRAPH TEXT

• [ ] DRIVER SIGNATURE - NEEDS CLARIFICATION

• [ ] LEAD SIGNATURE

[dianamartin]

6/13/2024

• Patrick and I synced with Shavyvonne
• Confirmed that Jasmine uses an ipad mini device
• Use case: need to assess before/after - daily damage tracking
• Vehicles are borrowed

[patrickm02L]

6/18/24 Review with PE

Feedback

• Drop down signatures/name of driver
• 6 mandatory images (back, front, left side, right side, interior, trunk)
• PE will send LP numbers to be added to app
• Leave Current Driver field visible in the Manage Vehicle tables
• Access should be limited to admin and dispatchers for now
• Create Vehicle Status/Vehicle Log
  • Include service types
  • If in an accident include which service center it's at: Hargrove, Service Center 5
• Create ability to add Additional Vehicles (admin permission only)

[dianamartin]

6/18/2024

Diana's Notes

Modify in Checklist

• [x] Modify `Fuel Level' - Change from Number to Multiple Choice

Add New in Checklist

• [x] Include field for service types (Gas, Electric, Hybrid, Bicycle)
• [x] Acknowledgement: Drop down signatures/name of driver
• [x] Mandatory Images: 6 images (back, front, left side, right side, interior, trunk)
• [ ] Ability to edit already submitted Vehicle Inspection
• [ ] Create same fields for "Post Trip"

New Issue - #18008

• [x] Create Vehicle Status/Vehicle Log
  • [x] If in an accident include which service center it's at: Hargrove, Service Center 5
• [x] Create Vehicle Notes
• [x] Create ability to "Add Vehicles" (admin permission only) to "Manage Vehicle" page
• [x] Leave Current Driver field visible in the Manage Vehicle tables
  • [x] Make sure that inspection log rolls up to the Vehicle table

Action Items

• [ ] PE (Ramerio and Jasmine) will send LP numbers to be imported into app

[dianamartin]

6/24/24

• [x] Added Fuel Level to form
• [x] Created/Added PSI Level to form
• [x] Created/Added Lead Signature PM to form
• [x] Added Display Rules for Vehicle Type to their Electric, Fuel, PSI Levels
• [x] Configured "Electric" forms display properly
• [x] Configured "Bike" forms display properly
• [x] Testing display rules

[dianamartin]

6/25/24

• [x] Added a copy of "Vehicle Checkout Inspections" to "View Fleet Vehicle Details" page
• [x] Update the Miro board to figure out best process to do Pre-Trip and Post-Trip

[dianamartin]

6/26/24

After Sprint Planning for Apps Patrick and I called Jasmine because we had a lot of questions that needed clarification. We wanted to make the Vehicle Checkout for efficient for the person doing it, but also keep the most important things they're wanting to track as priority.

Jasmine said that Dispatchers, leads and specialists do the check outs. Sometimes the supervisors. If other teams are borrowing vehicles, they do the checkout.

We need the form to be flexible enough to capture all the things. We told her about some of our ideas and we think we're all on the same page now.

Notes from the Sync

IMPORTANT THINGS TO TRACK

• Gas
• Miles
• Damage
• Pictures - after return
• Printers inside
• Coolers

IMPORTANT GRANULAR TRACKING

• Horn
• Gauges
• Noise
• Interior Condition
• Garbage Choices: Normal - Not, OK - NO - Short text

[dianamartin]

6/27/2024

On 6/26, worked on pivoting the way we had the New Vehicle Inspection form configured. We discussed having all checkouts, AM and PM, no matter which group Enforcement, OSE or SMO checkouts to have their own individual checkout.

vehicle-checkout-inspections page

Vehicle Details page

Add Vehicle Inspection form (New version)

• [x] Changed Fluid - Tire - Engine Check fields (from radio buttons to checkboxes)
  • [ ] Second iteration: changed to a "Fluid Tire Engine Verification" (selection box) and added the required checklist to the field as part of an acknowledgement that it was checked.
• [x] Changed Exterior and Interior checklists (from checkboxes to radio buttons). To focus the user on the most important parts of the inspection. From our above notes.
• [x] Added Vehicle Photos section

Vehicle Inspection Details

• [x] Configured the details page to account for all the new field types and photos

[dianamartin]

6/27/24

Ability to compare Pre-trip and Post-trip

Example of when there is an issue during inspection