KCD Chennai, India 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• [ ] Event Venue:
• [x] Event Date and Time: April 26, 2025
• [x] Expected Number of Attendees: 500
• [ ] Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• [x] Organizer Role TBD: Senthil Raja Chermapandian | senthilrch@gmail.com | Principal Software Engineer, Ericsson | Chennai, India | https://community.cncf.io/u/mycnpj/ | SLACK: senthilrch
• [x] Organizer Role TBD: Gayathri R | gayathri.r@gopaddle.io | UI/UX Developer, gopaddle | Chennai, India | https://community.cncf.io/u/mn34db/ | SLACK: Gayathri R
• [x] Organizer Role TBD: Pavithra Vasudevan | pavithravasu@gmail.com | MTS-III, VMware | Chennai, India | https://community.cncf.io/u/mz4ads/ | SLACK: Pavithra Vasudevan
• [ ] Organizer Role TBD: Mohan M | mohan@extrasalt.org
• [ ] Organizer Role TBD: Kannan V | kannanv06@gmail.com
• [ ] Organizer Role TBD: Veera Ashok | veeraashok2000@gmail.com

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• [x] This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• [x] This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• [ ] Every organizer has an account on Cloud Native Community Groups
• [x] The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] All organizers agree to follow the CNCF Code of Conduct
• [x] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [x] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• [ ] Agree to use the designated CNCF registration platform
• [ ] Offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via kcd@cncf.io.
• [x] Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• [ ] Produce a transparency report after your KCD (template below).

Resources & Templates

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• [ ] CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• [ ] Dynamic Agenda Builder for your speaker lineup
• [ ] CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

October 21 Kick-off Meeting

• [ ] Audra to give @senthilrch write permissions to update this GitHub issue. -- Team has 2 owners for each core responsibility with access to a pool of volunteers
• [x] Slack channel is already active and Senthil to pin this GitHub issue there
• Audra Updated organizers-chennai@kubernetescommunitydays.org alias with the above organizers
• [ ] Venue insights
• Goal to have the venue booked by November 6
• Ericson might be able to support the venue booking, at least the initial booking (Senthil will know in a week's time).
• Team already has explored 3 venues that are available on their desired date, and are near-enough to the airport
• [x] Audra to assign sponsor prospectus to Senthil and add above-mentioned alias to it.

Other key timeline points

• [ ] Team to decide who will be handling ticket sales and design of the website, and let Audra -- Ticket sales will start around November 14
• December will be quiet due to KubeCon India
• January 6 is when they want to open the CFP for 6 weeks (closing on February 17). Audra will need to give team Sessionize code in the previous month's sync.