department-of-veterans-affairs / va.gov-team

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Collaboration Cycle for [Benefits Disability Experience, Disability Comp Application (21-526 EZ), Sync 526ez form with paper version] #56844

Open RakshindaAslam opened 1 year ago

RakshindaAslam commented 1 year ago

VFS product information

VFS team name

Benefits Disability Experience Team

Product name

Disability Comp Application (21-526 EZ)

Feature name

Sync 526ez form with paper version

GitHub label for product

disability-experience

GitHub label for feature

No response

Kickoff questions

Toggle kickoff questions ### When did/will you start working on this product/feature? Current sprint ### Will your work result in visible changes to the user experience? Yes ### Are you doing research with VA.gov users? No ### Will your work involve changes to... Both ### Does your product/feature have Google Analytics tracking and a KPI dashboard in Domo? Yes ### Do you need to capture any additional analytics or metrics? No ### Product outline https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/disability/526ez/README.md ### Verify all relevant materials provided to Governance Team - [X] I have provided all relevant and up-to-date links, screenshots, images, designs, etc. of the as-is version of the product ### Notify the Collaboration Cycle team of this ticket in the vfs-platform-support Slack channel. - [X] I acknowledge that I must notify \#vfs-platform-support after submitting this issue. Kickoff Slack Thread with VFS team: (https://dsva.slack.com/archives/CBU0KDSB1/p1681404064654569)

Recommended Collaboration Cycle touchpoints

Design Intent

Toggle Design Intent #### Before meeting ##### VFS actions - [ ] Review [Design Intent Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/design-intent) to understand what this touchpoint involves. - [ ] Schedule your Design Intent (with at least 2 business days lead time from now): - Open the [Calendly design intent calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click "Confirm" - Add your name and email - Click "Add Guests" and enter the email addresses for VFS team attendees - Click "Schedule Event" - [ ] Link all artifacts in the `Design Intent artifacts for review` section below at least two business days before the scheduled Design Intent. Please don't add artifacts in the comments section. **Design Intent artifacts** **Note: These changes are being planned as a result of updates made to the paper version of 526, new [agreements with the Forms Digitization team](https://docs.google.com/spreadsheets/d/1gYOQFXQxfacFIf5B0qb4-NGUDLvzVQ3oEMMNjvxk86I/edit#gid=0), and our team's overarching goal of reducing burden. (We are not planning to do any research for these changes, but rather to focus research on changes to the introduction and post-submission pages as well as the addition of new toxic exposure questions/screens.)** - [ ] Whiteboard sketch or other lo-fi prototypes or wireframes - [x] [User flow](https://sketch.com/s/c3ee9ba8-f268-46dc-a870-194e99bed37e) - [ ] Research plan - [ ] Any other artifacts you have so far ##### Platform actions - [x] Design Intent Slack thread with VFS team: [Link](https://dsva.slack.com/archives/CBU0KDSB1/p1681404064654569) - [x] Meeting date/time: Tue Apr 18, 2023, 11 am - 11:30 am (ET) #### After meeting ##### Platform actions - [ ] If you have feedback, create feedback tickets and link to this epic. Once you have completed you review, check the box next to your practice area - [x] Accessibility has completed the review - [x] Design has completed the review - [x] IA has completed the review - [x] Update this ticket with the Zoom recording - Recording URL: https://oddball-io.zoom.us/rec/share/pnIT5mY9FFjYuIIWbn3rG-apt9Fs3nHy43u2RGpzjS80uRc4BhSvOzYvpYafCMLQ.Wcyh-QsO9z1pK82h - Password: `@sM7a@Bg` ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns

Sitewide Content and IA Intake Request

Toggle Sitewide Content and IA Intake Request ##### VFS actions - [ ] Complete the [sitewide content and IA intake request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Sitewide-Content-and-IA-intake-request.2124906551.html) - [ ] Link to the Sitewide Content and IA Intake Request ticket below - [x] Ticket for URL redirect not needed - https://dsva.slack.com/archives/C01K37HRUAH/p1689264218747469

Research Review

Toggle Research Review #### VFS actions - [ ] Complete the [research review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Research-plan-review.1781891143.html)

Midpoint Review

Toggle Midpoint Review #### Before meeting ##### VFS actions Navigate to reference link: [Midpoint Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review) - [ ] Schedule your Midpoint Review when ready: - Open the [Calendly midpoint review calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] Check this box if you'd like this review to be asynchronous (Please refer to the [Midpoint Review guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Midpoint-review.1781039167.html) for the difference between a synchronous meeting and an asynchronous review) - [ ] Link all artifacts **ONLY** in the Midpoint Review artifacts section below at least two days before the scheduled Midpoint Review. **Do NOT add artifacts to Comments section** **Midpoint Review artifacts** Provide links or documents for the following: - [ ] Finalized design prototype or mockup - [ ] Specify which pages are included in the review - [ ] Research plan - [ ] Conversation guide **Content artifacts** - [ ] Your product’s content source of truth - [ ] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) **IA artifacts** - [ ] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. ##### Platform actions - [ ] Midpoint review Slack thread with VFS team: - [ ] Meeting date/time: #### After meeting ##### Platform actions - [ ] If you have midpoint review feedback, create feedback ticket and link to this epic. Once you have completed your review, check the box next to your practice area - [ ] Design has completed the review - [ ] Accessibility has completed the review - [ ] IA has completed the review - [ ] Content has completed the review - [ ] Update this ticket with the Zoom recording - Recording URL: - Password: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns

Contact Center Review

Toggle Contact Center Review #### VFS actions - [ ] Complete the [Contact Center review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Contact-center-review.1782317061.html) - [ ] Link to the Contact Center review request ticket below https://github.com/department-of-veterans-affairs/va.gov-team/issues/61945

Staging Review

Toggle Staging Review #### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [ ] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings. - [ ] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [ ] I confirm the environment is available and test users have been provided. - [ ] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** Platform guidance on [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts) **Product artifacts** - [x] Staging URL: https://staging.va.gov/disability/file-disability-claim-form-21-526ez/introduction or https://staging.va.gov/disability/file-disability-claim-form-21-526ez/start - [x] Specify which pages are included in the review https://staging.va.gov/disability/file-disability-claim-form-21-526ez/housing-situation-1 (moved url, in prod this will be `.../housing-situation`) https://staging.va.gov/disability/file-disability-claim-form-21-526ez/terminally-ill-1 (moved url, in prod this will be `.../terminally-ill`) https://staging.va.gov/disability/file-disability-claim-form-21-526ez/fully-developed-claim (this url is removed) - [x] Staging test user information: user+228 (username and password [here](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/mvi-staging-users.csv) **Note:** Please double-check that you've provided staging access information appropriate for testing the tool or feature. Don't put staging credentials in your va.gov-team ticket; store [test user information, passwords, and tasks](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/staging-test-accounts-accessible-example.md) in a .md file in the va.gov-team-sensitive repository. **Content artifacts** - [ ] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) - [x] Not applicable **IA artifacts** - [ ] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. - [x] Not applicable **QA artifacts** An artifact that corresponds to each standard in the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - [x] [Regression test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-regression-test-planRegressionTestPlan) - [Link to test plan with regression (this was difficult to separate)](https://dsvavsp.testrail.io/index.php?/cases/view/38624) - [x] [Test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-test-planTestPlan) - [Link to test plan with regression (this was difficult to separate, but new functionality is called out)](https://dsvavsp.testrail.io/index.php?/cases/view/38624) - [x] [Coverage for References](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [Link to Coverage for References report](https://dsvavsp.testrail.io/index.php?/reports/view/419) - [x] [Summary(Defects) reports](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [Link to Summary(Defects) report](https://dsvavsp.testrail.io/index.php?/reports/view/421) - [x] [E2E tests](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-e2e-test-participationE2ETestParticipation) (provide a link to the product’s code) - [Link to e2e tests](https://github.com/department-of-veterans-affairs/vets-website/blob/main/src/applications/disability-benefits/all-claims/tests/all-claims.cypress.spec.js) - [x] [Code coverage](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-unit-test-coverageUnitTestCoverage) (provide a link to the product’s code) - [Disability-benefits/all-claims ](https://department-of-veterans-affairs.github.io/veteran-facing-services-tools/frontend-support-dashboard/unit-test-coverage-report/) - Coverage as of 6/26/23 ![image.png](https://images.zenhubusercontent.com/641341411444ec27c3eb60a4/da0619a7-e5f4-4b9c-a26c-64697a06ca2b) **Accessibility artifacts** - [x] [Completed accessibility testing artifact](https://github.com/department-of-veterans-affairs/va.gov-team/issues/new?assignees=briandeconinck&labels=a11y-testing&template=a11y-testing.yaml&title=Accessibility+Testing+for+%5BTeam+Name%2C+Product+Name%2C+Feature+Name%5D). For details, see [Prepare for an accessibility staging review](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). [Accessibility Testing ticket](https://github.com/department-of-veterans-affairs/va.gov-team/issues/61014) ##### Platform actions - [x] [Slack thread](https://dsva.slack.com/archives/CBU0KDSB1/p1688672420144279) - [x] Meeting date/time: ~~July 13, 2023 at 3:30pm~~ Meeting cancelled due to no need for Staging Review. Team advised to reach out to Sitewide CAIA for url redirects. #### After meeting ##### Platform actions - [ ] Update this ticket with the Zoom recording - Recording URL: - Password: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns - [ ] Close individual feedback tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are complete

Privacy, Security, Infrastructure Readiness Review

Toggle Privacy, Security, Infrastructure Readiness Review #### VFS actions - [ ] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [ ] Link to the Readiness Review ticket below https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/issues/1068 #### Platform actions - [ ] Privacy, security, infrastructure readiness review is complete
RakshindaAslam commented 1 year ago

cc @lydiahooper