hackforla / expunge-assist

Expunge Assist is a free digital tool specifically designed to aid Californians with arrest and conviction histories in clearing their criminal records.

https://expungeassist.org

40 stars 17 forks source link

EA: Weekly PM Meeting Agenda #432

Open brandohayes opened 2 years ago

brandohayes commented 2 years ago

This issue tracks the running agenda for the Internal PM Weekly Meetings

Agenda Template:


## 2024-10-14 Meeting Agenda

### Prework to prep for meeting
- [ ] https://github.com/hackforla/expunge-assist/issues/1543
- [ ] https://github.com/hackforla/expunge-assist/issues/1621

### PMs Roll Call
- [ ] Maria
- [ ] Rachel
- [ ] Rick
- [ ] Srishti
- [ ] Vanessa

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the new issue approval column on the [project board](https://github.com/orgs/hackforla/projects/77)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team
       - [ ] [Content](https://github.com/orgs/hackforla/projects/77/views/6)
       - [ ] [Design](https://github.com/orgs/hackforla/projects/77/views/2)
       - [ ] [Dev](https://github.com/orgs/hackforla/projects/77/views/4)
       - [ ] [Research](https://github.com/orgs/hackforla/projects/77/views/7)
       - [ ] [Product](https://github.com/orgs/hackforla/projects/77/views/8)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic and main labels](https://github.com/orgs/hackforla/projects/77/views/11) 
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ] #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

ValeriyaMetla commented 2 years ago

[1/24/22] Agenda and Notes

Attendees

Val, Brandon, Tom

Recurring items:

[ ] Accountability and Support Check.
- [ ] Updates from each PM
  - [x] Brandon
  - [ ] Andan
  - [x] Tom
  - [ ] Jessica
  - [x] Valeriya
  - [ ] Bridget

New Meeting Items

FYI

Notes from Meeting

[ ] Development updates:
- [ ] new developer officially - Jean; already familiar with the whole structure of HfLA; also Sydney is joining this week; 2 new devs
- [ ] Daniel - working with design, getting some things flashed out
- [ ] Daniel needs to meet with a content writer (Sam), to make last changes about text
[ ] Research updates:
- [ ] hiring 2-3 researchers and 1 writer
- [ ] writing research plan
[ ] Discussion:
- [ ] direction of the research team, contextual interviews, marketing and MVP usability; need to start on outreach ASAP, usability study is the next logical step
- [ ] EA 2.0. - where the project is going 6 months after the MVP is done?
- [ ] Is the project even viable? Research across states
- [ ] removing people who are no longer on the team/ add new people, Brandon - knows how to do it on Google Drive, can update roaster first (see task item hackforla/product-management#1)
- [ ] UX Content Writer - Tom is PM for Sam; circle back with Bonnie to the idea of creating a community of practice for writers; Sam can join any meeting, the issue is the different time zone for her
- [ ] Bridget availability, role, operation PM
- [ ] Possibly bringing QA Tester on the team (Val's contact), mentorship is available, Brandon talked to Daniel; will join Thursday Zoom call

Task Items

[ ] update roaster - each PM for its own team, then we can update everything across
[ ] Brandon will follow up with the lead to get a timeframe on MVP (95%, conservative - month)
[ ] Brandon will create a recurring alert for PM meeting on Slack channel
[ ] Val will check with Sam about the team she wants to join (e.g., design, PM), Tom as her point of contact
[ ] Tom will reach out to Bridget on Slack about operation PM tasks/responsibilities

Items for next week's agenda

[ ] UX Content Writer update, PM, community of practice, which team should be attached to
[ ] Bridget's role

jessicaherling commented 2 years ago

[1/31/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget

New Meeting Items

[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda
- [ ] UX Content Writer update, PM, community of practice, which team should be attached to
[ ] Bridget's role
[ ] Slowness in the design team/ Bringing in a PM to supervise UI/ design team

FYI

Notes from Meeting

2 new devs join (be a tester and be a dev for the team); need to be added to Github site
Progress - questions about Figma design (image has white background behind it - get same image without white background)

Task Items

Items for next week's agenda

Andan-Eddy commented 2 years ago

[1/31/22] Agenda and Notes

Brandon updates Two new Devs started last week -Igor and Carv (??) they need access to Github- they are doing new member orientation

Brandon- ask to reach out to Tiernery about asset images

Jessica-

bringing on new researchers (taking up time)
Research coming up with research plans- several options to speed up implementing the research plan
They discussed this with Bonnie
They are meeting with new content writers
Questions about continuing Tuesday meeting
Jessica wants to get a barebones example of pre-MVP to give to research. Andan provides https://expungeassist.org/#/

Andan mentions Design team has been slow on Figma updates- Daisy (lead designer) has been busy. Tonight Andan will ask what she has time to do with project. A new designer has show interest- if he comes to tonights meeting Andan will assess his experience.

bi-weekly Tuesdays UX/UI meeting will continue with flexibility.

Andan remind team about effort to find a PM to replace him working with UI/ design

jessicaherling commented 2 years ago

[2/7/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget

New Meeting Items

[ ] Can we move the PM meeting at 6 pm EST (3 pm Pacific) starting the following week 2/14? (Andan is leaving, Jess, Val, and Brandon all got full time jobs now)
[ ] The research team is preparing got usability testing, so we need to talk with design team about what features they want to test? What are the design needs for usability testing?
[ ] Can lead designer join our research meeting one of these weeks to talk with the team, explain the prototype, so the team can ask all the questions? Or we can join their meeting? Or just set up something up?
[ ] What type of mvp is it desktop or mobile? In what Format would it be? Functional app? Figma? All the details about that
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Design: Utkarsh to take over a PM role; possibly Design - TBD; Tom in Dev right now - could switch or work on these roles together
Content Writing: Talking with Tom and others about how to organize it and whether to merge with Design, talked with Daisy too; seeing a need to collab more - questions about whether content needs its own PM; does Daisy have more time to meet with you?
Research - updates on research plan, new members, questions about usability

Task Items

Items for next week's agenda

jessicaherling commented 2 years ago

[2/14/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget

New Meeting Items

[ ] Sam to discuss MVP
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Research update - usability testing; interview guide; desk research
Dev - new MVP date is 28th of February; discussed with Bonnie - Daniel making onboarding and off boarding procedures; Daniel met up with Sam about clear statements
Sam updates about MVP- development after MVP to configure the letter generator in the best way (how that works from coding side of things -> Sam structure content); design - questions about how to hand over work from content all the way over to development, haven't figured that out yet; writer coming on board
Sam - went and did a test run of website as of right now; form pieces that are done, spits out a letter that is unusable (example: will send screenshot later -> depending on what you put in the letter, then it will give you a sentence - dependent on check boxes you pick - there is a To whom it may concern - there is no this is who I am - grammatical things in background - some words are not what user puts in - might be the introduction just hasn't been coded yet)- question is to market the product to lots of different states and what not - from that point of view need something that is a simple template that is usable - doesn't have to be complex - first sentence starts off with and also (don't do that) - from otherwise of it - research - simplistic product the might not want to partner with it and wouldn't use it if it wasn't simplistic - how to handle the question and let it proceed; from content side do an audit and cosmetic change to change the words so it's structured properly: how to create best MVP possible? (marketing, product, partnering with organizations); Andan's initial thoughts - part of it is the level of emergency about the usability of the tool - we are the people who make these decisions - it's not going to be they do the MVP and we put the letters out - MVP is to get bugs out of software - once doing that we start presenting our project - test with other Hack for LA projects and have partners and be transparent with them that this will not be the thing that you are using - part of initial marketing - can't present outside of project - tell partners we are testing; Sam - noticed it and thought it was something to be aware of - looks quirky? Wait until development is done and we will do a beta test for us and we will notice that - does the problem show up in the figma too?

Task Items

[ ] Sam create an issue with screenshots and assign to Thomas, Andan. Thomas, Jessica, Val, and Brandon

Items for next week's agenda

Andan-Eddy commented 2 years ago

[2/21/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget

New Meeting Items

[ ] Sam to discuss MVP
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

We begin with how the paragraphs are broken up
Sam mention she will attend the Team (all-hands meeting) to discuss MVP problems with the dev team
Brandon discusses how to make the input more intuitive
Andan- asks how urgent this needs to be addressed
Sam- wants to make fixes before usability test
Tom suggests getting rid of grey text
Sam- says grey text needs to be made
Brandon asks if Sam can adjust grey text before MVP
Sam says she can change the scripts but getting done by 28th will be exteme.
Brandon- says he will push this to Dev tonight and we will go over this with dev in tomorrow nights meeting
Sam asks about her new model for the app when should go back to working on that- Andan Suggest do user testing -and have Sam continuing to work on new model - then blend her work and user feedback
Internal testing: we can do wire framing and google forms to get internal feedback - before we launch MVP
Plan google forms letter before usability testing - finish MVP- compare the google form letter to MVP in usability test
Brandon discusses replacing all zoom meetings

Task Items

Items for next week's agenda

Andan-Eddy commented 2 years ago

[2/28/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget

New Meeting Items

[ ] Introduce Mahmoud
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

-Brandon reiterates MVP will be pushed back -Brandon says Sam wants to just do internal testing- after MVP is finished (she couldn't find tools to do A/B testing) -Daniel already has feedback from 2.22.2022 meeting -Brandon will be leaving- says we will go through off boarding this Thursday -Brandon say we NEED to find dev lead- Daniel needs to focus on documentation. -Andan: Daisy is redoing minor revamp of landing page -Val: research is creating a research plan- there is a researcher working on expunge assist across states/ Anna is taking over as Research lead. Val will continue with management duties. -Brando

ValeriyaMetla commented 2 years ago

[03/21/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  New Meeting Items
  
  FYI
  
  Notes from Meeting
- [ ] New PM - introductions
- [ ] Tom is giving permissions to Google Drive, adding to the roster, etc.
- [ ] Tom explains about the labels on GitHub
- [ ] Jamie will attend design/development meeting
- [ ] Val is giving an update about the research team
- [ ] internal usability study prep will be done by April 1
- [ ] spoke with Sam, will change issues/labels, Val will support her to make changes
- [ ] Tom - MVP is almost ready, minor changes are going on
- [ ] Val - found an issue with research label, #487, Tom will check with the development
- [ ] Jamie - responsibilities of the PM, design team

Task Items

[ ] Tom : Make comment for Jamie's onboarding
[ ] Start putting reminder in the channel and agenda items
- [ ] Timeline of MVP and work across the time
- [ ] Creating GitHub Step by Step
[ ] Think about changing to once per month?

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[03/28/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  New Meeting Items
  
  FYI
  
  Notes from Meeting
- [ ] Jamie - need to reach out to Daisy
- [ ] Val - design system discussion, meeting with Daisy
- [ ] Design Meeting - maybe Val can join
- [ ] Going through Kanban board
- [ ] Feature Label - clean up
- [ ] Managing GitHun across the team - adding it to Wiki
- [ ] Usability testing discussion

Task Items

[ ] Tom : Make comment for Jamie's onboarding
[ ] Start putting reminder in the channel and agenda items
- [ ] Timeline of MVP and work across the time
- [ ] Creating GitHub Step by Step
[ ] Think about changing to once per month?

Items for next week's agenda

ExperimentsInHonesty commented 2 years ago

Please add this to this week's agenda and get it done during the all team meeting, or do separate ones in each meeting. Just be sure to name them to reflect the team name and if it's just the dev team, please say Expunge Assist - dev team.png

[ ] Taking a picture of the team CTA Instructions

jamiesiu commented 2 years ago

[05/2/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  New Meeting Items
  
  FYI
  
  Notes from Meeting
- how to handle issues no longer valid - close with a note? delete?
- Review of the board and backlog together
- do we want to mark milestones now?
- Add dependency label when issue has a dependency
- MC 031 form - how is this used?
- what needs review with Bonnie? e.g. forms saving progress "continue from before"
- Internal testing results to be reviewed further by Research team. To talk further on how to present them to team
- Design system
- Val needs info on how to manage audit work / what tools
- ticket needs to be broken out further so work can be split between people
- Content Team
- ticket review
- Sam helping PM duties, Val shared lot of tips
- Content would like PM support from all PM's, clarification and guidance

Task Items

[ ] Tom to review icebox issues with Daniel/dev team
[ ] Jamie to review Design tickets further - missing feature label, reach out with Daisy about older issues
[ ] Jamie - set up a meeting w/ Val and Serena on Design System (or push for Wed meeting)
[x] Create Content label filter view for project board
[ ] Add clarification on the board columns process to top of columns

Items for next week's agenda

[ ] Taking a picture of the team CTA Instructions

ValeriyaMetla commented 2 years ago

[05/09/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
[ ] Labels Check
[ ] Prioritized Backlog Order Check
New Meeting Items

FYI

Notes from Meeting
- Review of board / prioritized backlog and label cleanup together
- All Team Meeting Agenda / Format
- keeping the current meeting schedule for now. remind ppl to attend and importance of it
- cross-team topics, how to handle GH process, roadmap or key events for project
- share topics to team ahead of time - share Usability testing results (as of now) by next all-team meeting coming next Tue 5/17
  Task Items
- [ ] Val will fix hackforla/product-management#64
- [ ] Val will fix color for "usability" feature label
- [ ] Val will put updates for agenda meeting with Bonnie. Val will not be at the meeting, work trip.
- [ ] Val to check with Ana/Research team about sharing research results (what we have now) for next all-team meeting

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[05/23/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
[ ] Labels Check
[ ] Prioritized Backlog Order Check
New Meeting Items

[ ] Setting Milestones for the project. #560
[ ] Determine what needs to be done to set milestones and assign specific tasks
[ ] Val
- [ ] will create new labels in GitHub and double check all labels
- [ ] will try to assign milestones
[ ] Tom
- [ ] will add missing labels in Excel
- [ ] will try to assign milestones
[ ] Jamie
- [ ]
[ ] Is there a document that outlines how to use GitHub, the Kanban board system for HfLA, otherwise, we need to document it for the WiKi so people use GitHub to manage issues appropriately.
- [ ] Research if HfLA has the document that outlines the process
- [ ] If not - create one for EA team, WIKI

FYI

Notes from Meeting

Task Items

Items for next week's agenda

thomasdemoner commented 2 years ago

thomas: assign documentation issue for Dev team while we there is no open Development issues

ValeriyaMetla commented 2 years ago

[06/06/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
[ ] Labels Check
[ ] Prioritized Backlog Order Check
New Meeting Items
- [ ] Setting Milestones for the project. #560
- [ ] what needs to be done, next steps
  - [ ] Tom and Val need to assign milestones and make sure all feature labels are correct
  - [ ] Product issues - same
  - [ ] Finish Excel for Feature Label
- [ ] Joanna created a document on how to use GitHub, the Kanban board system for HfLA
- [ ] I will check it, should we add it t WiKI, check with Bonnie, where the doc is going to live to be the most useful
- [ ] Val will edit it, add info; and circlulate with PMs and Bonnie. Can live on WIKI
- [ ] Usabillity Testing
- [ ] Val created Excel to track issues
- [ ] What is the role of product?
- [ ] Jamie will create issue
- [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue
- [ ] Sam - message deadline 4th of November to file for expungement in California
- [ ] check with Bonnie
- [ ] fouble-check the link

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[06/13/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
[ ] Labels Check
[ ] Prioritized Backlog Order Check
- [ ] Setting Milestones for the project. #560
- [ ] Usabillity Testing
- [ ] Val created Excel to track issues
- [ ] What is the role of product?
- [ ] Jamie will create issue
- [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[06/27/22] Agenda and Notes

Prework

Roll Call

[ ] Tom
[ ] Valeriya
[ ] Jamie
Recurring items:
[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
[ ] Labels Check
[ ] Prioritized Backlog Order Check
- [ ] Setting Milestones for the project. #560
- [ ] Usabillity Testing
- [ ] Excel to track issues
- [ ] What is the role of product?
- [ ] Jamie will create issue
- [ ] Design need to make Zoom background, logo changes, need to ask Bonnie for example, and finalize the issue

FYI

Notes from Meeting

UXR

Usability - what's next? - Can Product create a timeline to help guide decisions?
Ana leaving. Joanna stepping up as co-lead. New researcher(s) joining

Design Lead - Daisy transitioning from project

anyone from team knowledgeable enough to fill in as Lead? understand if they had leadership experience before? bandwidth too?
who could or be open to it?
put up post again for open role

PM Org meeting agenda

Reviewing what we want to talk about with Bonnie

PM COP - Bonnie asked us to help with Google drive documentation migration audit. Jamie to help here

Board review

Sam H / Content created several GH Issues based on the usability testing results
Content / UXR looking to discuss new items further via Figjam to sort out specifics/next steps
Lot of open tickets assigned to same ppl. Overstretched?
Content Wiki Update - is it clear how to update the wiki? #505 . Val/Jamie to review text for feedback. Need update to wiki for Design, Research, each discipline. Where to put historical timeline info for project? How to make it accessible and easy to locate?

UXR outreach to professionals needing Bonnie approval before moving forward

Task Items

Product to further review new issues waiting for approval

Items for next week's agenda

jamiesiu commented 2 years ago

[07/18/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
- [ ]

New Meeting Items

[ ] Product COP Meetings
- [ ] Fridays 3-4 EST
- [ ] One of us need to be present
- [ ] Tom cannot go this week, Val will try to attend
- [ ] 29th - Product Manager from Google, https://github.com/hackforla/product-management/issues/344
- [ ] Guides - helping, promoting across the team, have links ready
[ ] Google Drive Migration Support
- [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
- [ ] https://github.com/hackforla/google-drive-migration/issues/8
[ ] Create issue for Competitive Analysis https://docs.google.com/spreadsheets/d/1m74sIauy_VZIgsdth74IEiVvGSSUsZzp92WhVNHE_Yw/edit#gid=0
[ ] Bring more PMs
- [ ] Val will talk with one this week
[ ] Sprints / Planning Week?
- [ ] Find time for monthly PM-Leads check-in. Use this link to send to team leads: https://lettucemeet.com/l/qnK23
- [ ] Friday 12.30-1.30 pm - Design and Content meeting, can development and UXR make it?
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[08/01/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM

New Meeting Items

[ ] Product COP Meetings
- [ ] 29th - Product Manager from Google, https://github.com/hackforla/product-management/issues/344
[ ] Google Drive Migration Support
- [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
- [ ] https://github.com/hackforla/google-drive-migration/issues/8
- [ ] Send emails with two links: 1) Instruciton Video 2) Excel 3)
[ ] Competitive Analysis https://docs.google.com/spreadsheets/d/1m74sIauy_VZIgsdth74IEiVvGSSUsZzp92WhVNHE_Yw/edit#gid=0
[ ] Bring more PMs
- [ ] Val will talk with one this week
[ ] Sprints / Planning Week?
[ ] Find time for monthly PM-Leads check-in
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[08/15/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
- [ ] Product COP Meetings
- [ ] Update from Jamie
- [ ] Can ask a person from CoP meeting about PM opportunity
- [ ] Updates: 1) some projects are focusing on documentation. Lucking Parking project. https://github.com/hackforla/lucky-parking 2) research plan organization for the Internship project. https://github.com/hackforla/internship/wiki/Intern-Research-Plans-and-Goals 3) Milestones in GitHub
- [ ] Google Drive Migration Support
- [ ] https://docs.google.com/spreadsheets/d/1fDAsxzCvkwf7CHYaEszKCWCIF_wm-ow9fxZyTxdlaJ8/edit?pli=1#gid=1872377434
- [ ] https://github.com/hackforla/google-drive-migration/issues/8
- [ ] Val update: need to sort out files from Myranda. Need to send follow-up emails to everyone else
- [ ] Competitive Analysis
  https://docs.google.com/spreadsheets/d/1ALYQgzgwY7Gxm0kLJTK6FzsAWJjUJsJ1iYYikOPEXFI/edit?pli=1#gid=1259306930
- [ ] Anyone worked on it?

New Meeting Items

[ ] Bring more PMs
- [ ] We have 2 new researchers joining
[ ] Sprints / Planning Week - Update from Friday meeting
- [ ] Was super helpful for everyone
- [ ] Tuesday 23rd All Team Meeting
- [ ] Friday 9th od September week - find alternative timing
- [ ] Val: Lettuce Meet. Jamie: send text on Slack about it.
- [ ] Jamie: how do keep it consistent and make sure we follow up, accountability
[ ] Questions from UXR team
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

[ ] Val will need to find GitHub issues about Wiki. Check- back in next Monday about starting working on it.
[ ] Val needs to organize GitHub issue about Public Facing Wiki - Val will research what is needed
[ ] Clarifying Milestones in GitHub next Monday- PRIORITY
[ ] Jamie - find research protocol from Internship project

Items for next week's agenda

jamiesiu commented 2 years ago

[08.22.22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Brandon
  - [ ] Andan
  - [ ] Tom
  - [ ] Jessica
  - [ ] Valeriya
  - [ ] Bridget
- [ ] Google Drive Migration Support
- [ ]

New Meeting Items

[ ]
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda
[ ] Product COP Meetings - Update from Jamie
[ ] Milestones
[ ] Competitive Analysis

FYI

Jamie OOO next week and following Mon/Tues. Back Wed 9/7
Val will be busy over next 2-3 weeks due to work responsibilities. Will
Notes from Meeting
Product COP meeting notes - Jamie
- good enough for testing
- using initial outreach with legal pros to figure out approach for clinics
Val is helping Content and UXR with seeking common ground for short survey outreach
- timeline shared. moving some dates out
- are we doing 2nd IUT? what approach? need for clarity with UXR. When? Sept late or Oct? what is the capacity to handle IUT on UXR side? what about dev side? Maybe ~2 weeks for doing changes by Dev with Daniel (pending their availability)
- clarification of what docs we are referring to for discussions/planning
- need for lead <> PM time
Milestones
- using GH MS's to track our progress instead of tracking through Google Doc
- updating and adding MS's - Prospect Outreach, reclassify around IUT2
Survey Outreach ideas / feedback
- start out with email first? Try LI after? what's our approach?
- survey almost ready, UXR<>Product driving
- focus on CA for time being? what's our capacity for outreach? would email be easier to broaden reach?
- focus on position, state, expungement, general terminology, open to asking / talking again
EA Outreach Protocol
- for any external partners, adapting for latest changes
- provide feedback as PM on the draft while UXR finalizes survey,
- providing email inbox support and using macro/template responses
- Val to clean up and send over to us for review
Public facing wiki
- needs GH issue. UXR looking to assign work out
- Can Dev / Tom investigate MKDocs and provide guidance where to start as UXR?
- UXR to provide a list of things for user testing to include in wiki
Privacy policy / how data being used
- needing this up before broader testing/use
- public libraries outreach - UXR said libraries refresh often. attach a disclaimer that we don't save data? sample https://github.com/hackforla/expunge-assist/issues/62#issuecomment-1223288861 . table in backlog for now.
All-Team Meeting. cancel for this week

Task Items

@ValeriyaMetla to create issue for Public-facing Wiki @jamiesiu to let team channel know about cancelled All-Team meeting

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[8/29/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Valeriya
    New Meeting Items
- [ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next week agenda

FYI

Notes from Meeting

[ ] Planning meeting b/w Product and Team Leads will be on the 9th
- [ ] Val will send a message to UXR to cancel a meeting that week
- [ ] Tom will confirm a time for Dan. 10.30-11.30 am might work
- [ ] Check with other team members if we can move it to 10.30 am
- [ ] Tom can take the lead with it.
[ ] Public Facing Wiki issue #401
- [ ] Tom is checking with Dan
[ ] Partnership Outreach
- [ ] Product will support with outreach protocol. Val can take a lead
[ ] Google Drive
- [ ] Val & Jamie
[ ] Competitive Analysis #612
- [ ] Tom will have a look
[ ] Milestones/Roadmap in GitHub/Excel
- [ ] Product will work next Monday on it
[ ] Privacy policy / how data being used - Val will sort those
- [ ] needing this up before broader testing/use. There are 3 issues on github about it
  - [ ] hackforla/product-management#231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
  - [ ] #658 - Val will talk with Sam
  - [ ] hackforla/product-management#62
  - [ ] #579
- [ ] Recruiting Volunteers:
  - [ ] Val will create ticket for Content
  - [ ] PMs will think about the Facebook and LinkedIn groups to post
  - [ ] Val will send to Sam for review and add meeting time.
  - [ ] Sending out

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[8/29/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Valeriya
  - [ ] Jamie
- [ ] Public Facing Wiki issue #401
- [ ] Fix the issue - Val, find platform to use, need to find the most efficient
- [ ] Notion platform? Or GitHub?
- [ ] Google Drive
- [ ] Val dropped the ball, haven't done
- [ ] Monthly Planning Meeting (August)
- [ ] 2nd usability testing (must-haves)
- [ ] Dan is transitioning (Sydney is the only person if Dan is leaving). Need to recruit developers
- [ ] Outreach Partnership
- [ ] Public-Facing Wiki
- [ ] Milestones/Roadmap in GitHub/Excel
- [ ] Val will add milestones for research and organize the board
- [ ] Privacy policy / how data being used - Val will sort those
- [ ] needing this up before broader testing/use. There are 3 issues on github about it
  - [ ] hackforla/product-management#231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
  - [ ] #658 - Val will talk with Sam
  - [ ] hackforla/product-management#62
  - [ ] #579
[ ] Recruiting Volunteers:
- [ ] We need to recruit PM (2) and content (1) volunteers and developers (lead + 2 more)
- [ ] Kamie will post in the PM channel on Slack
- [ ] Here is document with post for social media: https://docs.google.com/document/d/1WlAaS-a6n0y-olURvvTXrZ_6OB9YtZh2ZJ_GZ_p_j5U/edit

New Meeting Items

[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next week's agenda

FYI

Notes from Meeting

Task Items

[ ] Val
- [ ] I am gonna text Tom about recruiting development (putting card for volunteer role). engineering channel - check there
- [ ] Modify public facing wiki issue
- [ ] Add milestones for research team
[ ] Jamie
- [ ] reach out to PM slack channel
- [ ] ask Bonnie about help with recruitment
- [ ] updating milestones, add future ones
[ ] Jamie & Val
- [ ] Google Drive Migration

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[9/19/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [x] Tom
  - [x] Valeriya
  - [x] Jamie
- [ ] Public Facing Wiki issue #401
- [ ] Tom will add info
- [ ] Google Drive
- [ ] Val cleaned up, 3 contacts left, Jamie will monitor email
- [ ] Monthly Planning Meeting (August)
- [ ]
- [ ] Milestones/Roadmap in GitHub/Excel
- [ ]
- [ ] Privacy policy / how data being used - Val will sort those
- [ ] needing this up before broader testing/use. There are 3 issues on github about it
  - [ ] hackforla/product-management#231 Product need to create full privacy policy (now it's 1 paragraph, we need to adopt template in the issue)
  - [ ] #658 - Val will talk with Sam
  - [ ] hackforla/product-management#62
  - [ ] #579

New Meeting Items

[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next week's agenda
[ ] CoP with Bonnie
- [ ] GoMarket Strategy for future PMs to look into
- [ ] LinkedIn - make it personal, share our experiences and sharing.
[ ] Volunteer Recruitment
- [ ] Priority is to recruit developer and PM
- [ ] Tom - will reach out to #engeenering channel and look for groups for development
- [ ] Val will post on LinkedIn
- [ ] All look into groups in #productmanagement and #development
  - [ ] https://www.volunteermatch.org/
- [ ] Val's last meeting next week
- [ ] Here is document with post for social media: https://docs.google.com/document/d/1WlAaS-a6n0y-olURvvTXrZ_6OB9YtZh2ZJ_GZ_p_j5U/edit

FYI

Notes from Meeting

Task Items

Items for next week's agenda

ValeriyaMetla commented 2 years ago

[9/26/22] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [x] Valeriya
  - [x] Jamie
- [ ] Public Facing Wiki issue
- [ ] Tom - please provide an update
- [ ] CoP Meeting with Bonnie
- [ ] Val will stay in the advisory role. PMs can reach out anytime
- [ ] Recruitment
- [ ] Sharon: 1) scheduling the meeting with UXR Leads and Pm. Val will update Jamie after Nick replies. Potential date - Tuesday, 3 pm PST (6 EST). We are discussing the strategy about speaking with Sharon.
- [ ] Reach Bonnie form: https://docs.google.com/forms/d/19ov5zvHEpmxQFWV_VH_erWX13IkjyMwD1Ju8H491Qjg/viewform?edit_requested=true
- [ ] Tom - please provide update
- [ ] Val - will post as well
- [ ] Monthly Planning Meeting (August)
- [ ] every 4 weeks, Jammie will set up as recurring meeting
- [ ] Milestones/Roadmap in GitHub/Excel
- [ ] Val completed for UXR.
- [ ] Privacy policy / how data being used

New Meeting Items

[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next week's agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu commented 2 years ago

[2022.10.12] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM

New Meeting Items

[ ] Sheron joining team as PM in near future
[ ] Role postings for Dev/PM
[ ] Dev Implementation for IUT2 and Capacity
[ ] Public Facing WIki
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Tom new job - new work and new tools. Looking to transition from EA due to new role bandwidth
Tom to look into posting about role opening for PM, Dev
Sheron onboarding. Tom can support their learning and will join Monday 3pm meetings as they spin up. Would they support UXR? Most likely. UXR could use help with directional focus and PM with background in the field. Getting feedback on real expungement process (why user feedback is important). Clinics, criminal defense lawyers and judges could get feedback
Dev load for changes. Needing detail on how in-depth changes will be. If adding another page, is it in line with what we had before? New functionality
Public facing wiki - what is expectation and need? Tom to double-check requirements for Notion. Requires link to GH API via Dev work and then UXR can edit.
Removing dev meeting from calendar for now as dev joins monday design/dev collab meetings and addresses thing together there
consider reaching out to volunteer dev Hasan who previously expressed interest? we haven't heard from them since other week

Task Items

@jamiesiu to check in with Sheron regarding their availability to join and onboarding flow, meeting schedule, where they would focus @jamiesiu to follow up with UXR on survey approval request with Bonnie and check with Bonnie at Friday COP @thomasdemoner to look into posting about role opening for PM, Dev . Similar @jamiesiu to also see about a post @thomasdemoner to check on requirements to set up Notion for public-facing wiki and what it would take Dev side and UXR side to start using it.

Items for next week's agenda

jamiesiu commented 2 years ago

[2022.10.17] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Jamie

New Meeting Items

[ ] Sheron Virani joining
[ ] Dev / Lead recruitment
[ ] Bonnie response to UXR Survey Proposal - Request for Research Roadmap / Plan / Wiki
[ ] Notion / Public-Facing Wiki
[ ] All-Team Meeting Agenda / Team Reminder
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu commented 1 year ago

[2022.10.24] Agenda and Notes

Prework

Roll Call

@thomasdemoner @sheronvirani21 @jamiesiu

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ] Dev Implementation Timing / Prioritization Check-In
[ ] Dev / Dev Lead / PM Recruiting
[ ] IUT2 Preparation and Timing / Prototyping?
[ ] Team Planning Next Week
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Jamie will be out of town this Friday 10/28
Notes from Meeting
[ ] Dev Implementation Timing / Prioritization Check-In
- [ ] to talk more today at Monday sync with Daniel, and figure out how this reconciles with IUT2 timing/prototyping
[ ] Dev / Dev Lead / PM Recruiting
- Tom will make a post for external dev tonight on volunteer recruiting site
[ ] IUT2 Preparation and Timing / Prototyping
- UXR waiting for few things
- Nick planning to leave with new job, looking for new Research Lead now
[ ] Team Planning Next Week
- Suggestion of doing retros/reviews with team. Design/Content looking to explore these
- We should have team goals for next 4 weeks prepped. No regular meetings during week of planning, but we can meet as Product
[ ] Short Survey Proposals & Bonnie Feedback
- Sheron will attend Friday COP meeting as needed to help push proposal review
[ ] Sheron is Onboarding a New Researcher
- Jamie to help Sheron with how to onboard a new volunteer
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda
  Task Items
[ ] Tom to make external post about dev positions on volunteer recruiting site
[ ] Jamie to help Sheron with learning how to onboard new volunteers
[ ]
Items for next week's agenda

jamiesiu commented 1 year ago

[2022.10.31] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ]
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

Notes from Meeting

Task Items

Items for next week's agenda

jamiesiu commented 1 year ago

[2022.11.14] Agenda and Notes

Prework

Roll Call

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ] December holiday for team
[ ] Recruiting - Michael C PM - did they reach out? Tech Lead / Dev / PM recruitment
[ ] IUT2 implementation
[ ] Survey Proposals Approval with UXR / Bonnie
[ ] All-Team Meeting tomorrow
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ]
Notes from Meeting
[ ] UXR worked on request Bonnie asked.
- connected with Sara / Internship project on Wiki asks. Sheron to check in with leads on plan going forward. Sheron checked in with Val too and got lot of context. Aya onboarded.
- Aiming for sending to approval to Bonnie this Friday again
[ ] Sheron busy with their new job - 6 week project
[ ] Two new devs joining the team and getting involved. ready to go and talk to Daniel. Unclear now if any would be a lead role
- Lexie Ulven new interested PM to join the Dev / Design sync
- Michael C had also stopped by
[ ] Research has been using Notion for task management or in sync with GH tasks
- seems to be easier to use visually https://minqichai.notion.site/minqichai/2d6dab0311e74d90b5ac21adf294a3de?v=5690c7c400cf4654a8e1bb710a9c5ba1
[ ] December Holiday
- Take off 10th/15th of Dec since we have lot of work?
- if surveys are not approved by EOM, what then? prepare for that likely possibility and figure out as UXR/team how to approach
[ ] Design found some bugs with the IUT2 implementation. To discuss further at Dev Design sync. What's our process for addressing these bugs in this cycle?

Task Items

[ ]
[ ]
Items for next week's agenda

jamiesiu commented 1 year ago

[2022.11.21] Agenda and Notes

Prework

Roll Call

@thomasdemoner @alexulven @jamiesiu

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Tom
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ]
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ]
Notes from Meeting
[ ] Lexie reading through drive documentation. what's relevant now?
- they will look into the Competitive / Comparative Analysis doc as way to get to know product. walked through together briefly what team is working on. where does Product lead or support now and in future?
[ ] Holiday schedule
- Continue to meet as Product 11/28, 12/5, 12/12. Lexie will be out 12/5. Mondays work for Tom/Jamie
[ ] Implementation status
- figure out during break if Daniel would transition and if new lead would come in? relieve blockers as Daniel is busy. Would want to ensure knowledge is transferred before Daniel moves on
[ ] Retro/end-year reflection
- UXR did reflection recently, suggestion that Design/Content, Dev also do so as way to learn and iterate for next year.
[ ]

Task Items

[ ]
[ ]
Items for next week's agenda

jamiesiu commented 1 year ago

[2022.11.28] Agenda and Notes

Prework

Roll Call

@thomasdemoner @jamiesiu

Recurring items:

[ ] review any issues that are in the new issue approval column
[ ] Discipline Team Updates / Milestones Check-In
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ] GH Issue Labels / Organization Check-In
[ ] How to use Zoom / 1Password Vault / Team Google Account / Email Inbox Management
[ ] Cross-Team Discipline Wiki Update
[ ] Ongoing Item - Lexie Onboarding / Tom & Daniel Transition
[ ] Bringing back Bonnie meetings with Product - to confirm their availability
[x] New timing or future 2023 timing for team planning
[x] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ]
Notes from Meeting
[ ] Wiki update to support Research Wiki Update
- Tom will take a look for Dev side. Jamie asking Design/Content Leads for help
- Tom to request update for HFLA website https://github.com/hackforla/expunge-assist/issues/429 for new members
[ ] New timing or future 2023 timing for team planning
- want to check in on cadence as currently is every 4 weeks. Tom: keep first Friday morning of every month and adjust accordingly
- Task Items
[ ] Tom to look into Dev Wiki Update
[x] Jamie to re-review Google Drive Migration ticket to see if any requests/files outstanding
[ ] https://github.com/hackforla/expunge-assist/issues/429 Tom to request HFLA site roster update for EA
[x] Jamie to check on Bonnie EA PM Meeting recurring calendar invite
Items for next week's agenda
[ ] GH Issue Labels / Organization Check-In
[ ] How to use Zoom / 1Password Vault / Team Google Account / Email Inbox Management (Lexie/Sheron)
[ ] Cross-Team Discipline Wiki Update
[ ] Ongoing Item - Lexie Onboarding / Tom & Daniel Transition

jamiesiu commented 1 year ago

[2022.12.05] Agenda and Notes

Prework

Roll Call

@thomasdemoner @sheronvirani21 @jamiesiu + James Shin

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[x] James Shin Introduction
[ ] GH Issue Labels / Organization Check-In
[ ] How to use Zoom / 1Password Vault / Team Google Account / Email Inbox Management (Lexie/Sheron)
[x] Cross-Team Discipline Wiki Update
[ ] Ongoing Item - Lexie Onboarding / Tom & Daniel Transition
[x] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ] We'll plan to meet again 12/12 and sync on latest updates for EOY
Notes from Meeting
[ ] James Shin Introduction
- found out about HFLA via a colleague Kevin, looking to pivot into Product Management
- Sheron currently reading Product Book by Product School creators
[ ] Design / Content Update
- did EOY reflection, meeting on Friday to think of next steps / 2023 planning
- mainly focused on Figma reorganization, Design/Content systems updates. Kyle got a new job! Design did initial pass on wiki update
[ ] Dev Update
- implementation in progress. Tom to check in with Daniel and ensure they can join today's sync. To find out more how we're trending in terms of timing for the IUT2 push
- to do Dev wiki update
[ ] Research Update
- Folks out sick last week. Last meeting for year planned this week, prob try to do some planning for 2023. All changes Bonnie recommended are done. Pain point is getting approvals and timing / flow - we're restarting monthly EA meetings with Bonnie which should help
- quite a few members joined. transition to lead should be smoother.
- how easy is it to update Github? do we have documentation on it? -> making an onboarding doc for anyone joining. Sheron/UXR can help drive it.

Task Items

[x] Review and carry over last action items
[ ] Tom to look into Dev Wiki Update
[ ] https://github.com/hackforla/expunge-assist/issues/429 Tom to request HFLA site roster update for EA
[ ] @ Jamie to look for any docs that already exist around updating GH for documentation (e.g. markdown tips, etc for new volunteers)
[ ] @ Tom / Jamie to check in with Daniel around releasing deploying latest changes

Items for next week's agenda

[ ] GH Issue Labels / Organization Check-In
[ ] How to use Zoom / 1Password Vault / Team Google Account / Email Inbox Management (Lexie/Sheron)
[ ] Cross-Team Discipline Wiki Update
[ ] Ongoing Item - Lexie & James Onboarding / Tom & Daniel Transition

jamiesiu commented 1 year ago

[2022.12.12] Agenda and Notes

Prework

Roll Call

@sheronvirani21 @alexulven @jamiesiu

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron
  - [ ] James

New Meeting Items

[ ] Cross-Team Discipline Wiki Update
[ ] Ongoing Item - Lexie & James Onboarding / Tom & Daniel Transition
[ ] GH Issue Labels / Organization Check-In (Not Urgent but Important)
[ ] How to use Zoom / 1Password Vault / Team Google Account / Email Inbox Management (for Lexie/Sheron/James)
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ] Since next meeting would be on 1/2 (following New Year), we can table and meet the following Mon 1/9

Notes from Meeting

[ ] Sheron helping with onboarding, planning for next year. UXR figuring out documentation, where project came to be. Helping facilitate. Changes suggested by Bonnie have been completed. Wiki update in progress. UXR plans to have a collab meeting with Design mid-January, desire to collaborate more and also be more in touch with Bonnie.
[ ] UXR searching for new co-lead, Minqi transitioned and had last meeting with team. Kelsey main co-lead for now
[ ] Design/Content did end of year reflection, working on actioning from learnings.
[ ] Lexie went thru most documentation. Wondering what happening now and what will happen in 3 months. Aaw a doc about August - planned interviews, social media marketing. Partners/legal clinics list - none we have a relationship with.
[ ] Comparative analysis / Competitive analysis - build or buy? what's the point of exercise? do we need a marketing plan? -> search advertising could be option but prob less likely given we don't have a budget in project. Agree as a team that we want to move forward and reach target users as soon as possible to get real feedback for iteration.
[ ] Could we update the meeting time? can discuss more in 2023

Task Items

[ ] Review and carry over last action items
[ ]
Items for next week's agenda
[ ]

jamiesiu commented 1 year ago

[2023.01.09] Agenda and Notes

Prework

Roll Call

@thomasdemoner @sheronvirani21 @jamesshin27 @jamiesiu

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron
  - [ ] James

New Meeting Items

[ ] Cross-Team Discipline Wiki Update
[ ] Onboarding / Offboarding / Transitions
[ ] Dev Recruiting
[ ] Bonnie 1/12 Meeting / Updates from Bonnie/Product COP
[ ] Milestone Management / Followup from Team Planning
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ] All-Team Meeting 1/10 Tomorrow
[ ]
Notes from Meeting
[ ] Dev recruiting focus
- Tom to create recruiting posts for Lead/Developer roles
- other teams need to recruit? UXR good for now. Design recently had Justin join and is at 5 but availability for team is tbd. Content is tbd
- Jamie to help with HFLA onboarding 1/16 - to co-facilitate event and help pitch in passing for recruiting Tech Lead
[ ] UXR Leads to sync tomorrow on current status of roadmaps, plans, documentation for short survey approval.
[ ] Design/Content focused on systems updates/reorganization of figma and wireframes. Understanding team bandwidth
[ ] Transitions
- Tom to talk with Lexie about their goals. possible timeline
- we should be offboarding people who leave the team and checking their permissions is adjusted
[ ] Bonnie 1/12 meeting
- Sheron to draft agenda for UXR questions
- UXR looks forward to having these recurring sessions to help move progress
[ ] Team wiki update
- Tom to draft up something for Dev side to review with Bonnie by 1/12 Meeting
- Jamie/James to work on Design/Content side wiki updates
[ ] Milestone Management / Followup from Team Planning
- we want to encourage disciplines to use milestones and break up their work so that we can better track progress. helps us with understanding if we need help and where we're at

Action Items

[ ] Review and carry over last action items
[ ] Tom to create recruiting posts for Tech Lead/Developer roles
[ ] Jamie to help with 1/16 HFLA onboarding and help pitch for Tech lead/developer roles
[ ] Tom to talk with Lexie about their goals/timeline/what they're looking for with EA team
[ ] Tom to draft up wiki update for Dev side to review with Bonnie by 1/12 Meeting
[ ] James/Jamie to discuss wiki update for Design/Content/Product side
[ ] Sheron to draft agenda for 1/12 Bonnie PM Check-in meeting

Items for next week's agenda

jamiesiu commented 1 year ago

[2023.01.23] Agenda and Notes

Prework

Roll Call

@thomasdemoner @sheronvirani21 @jamiesiu @jamesshin27

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron
  - [ ] James

New Meeting Items

[ ] Cross-Team Discipline Wiki Update
[ ] Onboarding / Offboarding / Transitions
[ ] Dev Recruiting
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ] James out Monday / Tuesday next week, moving to Portland
[ ] Jamie out 1/27 Friday to 2/3 Friday. James, Serena, Anita will help facilitate team planning on 2/3. Going forward, we'll have all team meeting the week after team planning. We'll also try rotating who helps facilitate it.

Notes from Meeting

[ ] Google Drive Migration - Jamie to check up on outstanding docs that need moving from alumni
[ ] Wiki update - Jamie taking inventory of existing wiki pages. UXR mapped out connection for their pages. Several pages really out of date and other areas worth removing or consolidating. James to help if they have time in between moving
[ ] UXR worked on Figma board for research plan/roadmaps. Lot of team offboarding recently. Would like to put up recruiting posts. Sophia new volunteer interested. Feel stretched thin right now.
[ ] IUT2 timeline? would like ETA by this Friday. Bonnie approval not required to carry out but may need their help for recruiting
[ ] Tom created an external recruiting post for getting Dev/Lead. Democracylab we have a presence as HFLA. Sheron found out about us through Democracylab/Clearviction. Tom to post up draft
[ ] Design / Content will meet with UXR Friday for handover feedback
[ ]
- Task Items
[ ] Review and carry over last action items
[ ] Google Drive Migration - Jamie to check up on outstanding docs that need moving from alumni
[ ] Tom checking in with Lexie about their future status with the project
[ ] Dev IUT2 change completion ETA - Tom / Jamie
Items for next week's agenda

jamiesiu commented 1 year ago

[2022.02.13] Agenda and Notes

Prework

Roll Call

@jamesshin27 @jamiesiu
Recurring items:
- [ ] Review Project Board and any issues that are in the new issue approval column
- [ ] Discipline Team Updates
- [ ] Review Previous Action Items
- [ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron
  - [ ] James

New Meeting Items

[ ]
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ]
Notes from Meeting
[ ] Project profile update to remove Val and replace James /Sheron as PMs for team. Note from Bonnie to also check our project OneSheet and ensure that is current and if needs to be updated as well
[ ] Bonnie supports use of ChatGPT. Would not necessarily need to disclose to end user the machinery and what happens in LG to create letter
- [ ] Reminder to team that what we create for end user is a first draft and is just a step in what the user uses and speaks with legal clinics about. So further reason we don't need to have a perfect product
- [ ] also ChatGPT could be valuable for variability/variety in letter formats, which is a top point of feedback for why courts reject declaration letters (for being too formulaic).
- [ ] General consensus with team/Tech/Content is that there is some value to use of this tool, but not to be implemented in immediate term
- [ ] would like further feedback from UXR. They are considering asking about user receptivity to AI/tools with users
[ ] Jamie working on cleaning up loose PM task areas ahead of eventual transition from team e.g. Google Drive Migration EA
[ ] UXR Co-Leads joining Thurs sync with Bonnie as Sheron won't be able to attend. Focus will be on going over documentation updates
- [ ] We will also follow up on getting email for website info@expungeassist.org and the topic of security/privacy concerns related to ChatGPT
[ ]
- Task Items
[ ] Review and carry over last action items
[ ] Look into possibly changing PM sync meeting time
[ ]
Items for next week's agenda

jamiesiu commented 1 year ago

[2023.03.06] Agenda and Notes

Roll Call

[x] Tom
[x] Lexie
[x] Jamie
[x] Sheron

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[x] New potential PM Julia
[x] Transition for Jamie
[x] Dev Lead Sydney / Advisor Tom G?
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[x] All-Team Meeting tomorrow
[x] Meeting time okay for 4pm PT / 7pm ET? -

Notes from Meeting

[ ] MVP to launch
- [ ] easy to keep iterating, what was the original problem we trying to solve, never-ending project
- [ ] lean on usability testing, address any critical bugs,
- [ ] short survey distro lists - legal clinics primary group we're reaching out to, what about potential users, any county orgs we could reach out to? 311 data is tied to neighborhood council, @ Reschedule time with Bonnie to chat about past history and what happened with past partner. Lexie to join next UR lead sync to discuss
[ ] Tom created a Volunteer engagement survey for dev, can be templated for the other disciplines. Will make more generic and send to whole team, hoping to share at All-Team
[ ] Kelsey stepping down from co-lead, new UXR co-lead Danielle Meyers to do onboarding with HFLA. We can get them started
[ ]

Task Items

[ ] Review and carry over last action items
[ ] @ Lexie to join next UR Lead sync to discuss plans around outreach for partners/potential users
[ ] @ Jamie to reschedule next Bonnie meetup to be sooner before April
[ ] @ Tom to update and share engagement survey

Items for next week's agenda

jamiesiu commented 1 year ago

[2023.03.13] Agenda and Notes

Roll Call

[ ] Tom
[ ] Lexie
[ ] Jamie
[ ] Sheron

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Lexie
  - [ ] Jamie
  - [ ] Sheron

New Meeting Items

[ ] Julia new potential PM
[ ] Updating Meeting Times VRMS
[ ] Clean Slate Initiative CodeforAmerica - Meeting tomorrow 3/14 10-11am PT
[ ] Transition Plans / Needs
[ ] Carry over to next week anything we didn't get covered this week
- [ ] Make next weeks agenda

FYI

[ ] Jamie out / unavailable Fri 3/17, Mon 3/20, and Tue 3/28 to Thu 3/30 due to work/travel

Notes from Meeting

[ ] Design leads out in shorter term - due to vacation/career transition. Looking to likely recruit another designer. Design is focused on the design system audit/colors. UX Content looking to vet CMS demo/Contentful tool. Also Ditto tool appears to have some user restrictions.
[ ] Dev did demo for CMS.
[ ] Is there an org chart? Julia wondering how to catch up and learn the history. We have a start here folder for project and some general starting points, updating one pager.
[ ] Jamie looking to transition by end of month. want to ensure we can provide support for the team and that wider all-team support is still accounted for.
[ ]
[ ]

Task Items

[ ] Review and carry over last action items
[ ]

Items for next week's agenda

jccchurch commented 1 year ago

[2023.04.28] Agenda and Notes

Roll Call

[x] Tom
[x] Julia
[x] Analicia
[ ] Lane

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Lane new potential PM
[ ] PM ORG meeting w/ Bonnie - need to reschedule
[x] HfLA move: https://socialimpact.github.com/insights/merl-center-move/
[x] Github question
[ ] Next week (Team Planning) Agenda
- [ ] ORG Chart
- [ ] EA project needs a Onesheet
- [ ] Potential CMS issue - review w/ other project teams

FYI

Notes from Meeting

reviewed Github & permissions
reviewed zoom accounts & meeting scheduling process
regroup in team planning week

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

jccchurch commented 1 year ago

[2023.05.01] Agenda and Notes

Roll Call

[x] Tom
[x] Julia
[x] Analicia
[x] Lane

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[x] Lane new potential PM
[x] PM ORG meeting w/ Bonnie - need to reschedule https://lettucemeet.com/l/Xv9dN

Team Planning Agenda

[ ] Status check/overview of past team planning process
[ ] ORG Chart
[ ] EA project needs a Onesheet update & send out for adding to HfLA site https://docs.google.com/document/d/1JFZGKxeEBWVak_GATgIt0Knyr9_gJ15CBirynebb4tg/edit?usp=sharing
[ ] Potential CMS - review w/ other project teams
[ ] UT update
[ ] Dev Handover from Design/Content - best practices
[ ] Miro Board updates

FYI

Notes from Meeting

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

lmitch10 commented 1 year ago

[2023.05.22] Agenda and Notes

Roll Call

[x] Tom
[x] Julia
[x] Analicia
[x] Lane

Notes from Meeting

Meeting with Bonnie -What are the issues that we need to tackle -Vision board(from bonnie presentation) -Have an open discussion about our current user stories

All Team Meeting: sched June 6 6pm Pacific -Open discussion, general conversation

Rescheduled PM meeting from next monday to next Wed

Need to refresh User stories -After, run that by Bonnie

Next meeting with Bonnie: finalize our user stories and user journey Identify where we’re getting stuck before getting a partner Need to have a clean Miro board and document how we have gotten to this finished product We went over how to post openings in the job board

Tasks: Board cleanup Finish up issues that are for finalizing the product for stakeholders Start planning for the entire process for research Add more researchers to the team Identify where we’re getting stuck before getting a partner

amejiamesinas commented 1 year ago

[2023.05.01] Agenda and Notes

Roll Call

[ ] Tom
[ ] Julia
[ ] Analicia
[ ] Lane

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane
  - [ ] Other?

New Meeting Items

[ ] Planning for ongoing PM meetings with Bonnie

Team Planning Agenda

[ ] Strategizing for product demo with Bonnie
[ ] Status check/overview of past team planning process
[ ] ORG Chart
[ ] EA project needs a Onesheet update & send out for adding to HfLA site https://docs.google.com/document/d/1JFZGKxeEBWVak_GATgIt0Knyr9_gJ15CBirynebb4tg/edit?usp=sharing
[ ] Potential CMS - review w/ other project teams
[ ] UT update
[ ] Dev Handover from Design/Content - best practices
[ ] Miro Board updates

FYI

Notes from Meeting

Strategizing for Team Planning Meeting: Identifying major goal (product demo and user stories from each team) and current team road blocks (see Miro Board).
Miro Board will be posted on Slack for discussion during team planning
Will also follow up and update during all team meeting
Strategizing for meeting with Bonnie.

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

lmitch10 commented 1 year ago

[2023.06.05] Agenda and Notes

Roll Call

[ ] Tom
[x] Julia
[x] Analicia
[x] Lane (facilitator)

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane
  - [ ] Other?

New Meeting Items

[ ] Discuss new Product Vision
[ ] Miro Board content discussion

Team Planning Agenda

[ ] Strategizing for product demo with Bonnie
[ ] Privacy Guidelines Update?
[ ] User persona discussion w/ Analicia
[ ] ORG Chart
[ ] EA project needs a Onesheet update & send out for adding to HfLA site https://docs.google.com/document/d/1JFZGKxeEBWVak_GATgIt0Knyr9_gJ15CBirynebb4tg/edit?usp=sharing
[ ] Dev Handover from Design/Content - best practices
[ ] Miro Board updates
[ ] Rotating speaker for each PM Meeting
[ ]

FYI

Notes from Meeting

Facilitation Rotation for PM meetings - will follow order at top

User personas from CFA

Bonnie demo - working on slide deck skeleton

Research has scheduled IUT testing for last 2 weeks of June

Moving forward with Accessibility - design is working on color but there are other levels to research & implement Build accessibility into the roadmap for future

Privacy statement - Analicia will ask legal clinic what is their privacy policy? Data collection & storing

Onboarding process - as PMs we will tackle this issue to improve onboarding Create a slide deck

All team meeting IUT testing Accessibility goals - just vision?

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

[ ] Julia will facilitate / create agenda for next week

jccchurch commented 1 year ago

[2023.06.26] Agenda and Notes

Roll Call

[x] Julia 6/26
[x] Analicia 7/3
[x] Lane 7/10
[x] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] UXR updates
[ ] Comp Analysis - each team strategy for findings/insights
[ ] Pitch Deck Plan for Bonnie meeting
[ ] Finalize meeting dates & update calendar
[ ] EA Drive Access
[ ] Cop Meeting Update

Team Planning Agenda

[ ] Next team planning mtg 7/7 - reschedule?

FYI

Notes from Meeting

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

amejiamesinas commented 1 year ago

[2023.06.26] Agenda and Notes

Roll Call

[ ] Analicia 7/3
[ ] Lane 7/10
[ ] Julia 7/17
[ ] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Team Planning Needs- Developing Mission Statement
[ ] Pitch Deck Plan for Bonnie meeting
[ ] UXR updates
IUT2 Deliverables by Team (Dates?)
Stakeholder Interview?
[ ] Comp Analysis - each team strategy for findings/insights
[ ] Finalize meeting dates & update calendar
[ ] EA Drive Access
[ ] Cop Meeting Update

Team Planning Agenda

[ ] Team Planning 7/7

FYI

Notes from Meeting

Planning for Meeting on Friday-- all team meeting during planning meeting to work on mission statement. Analicia will help to facilitate and will send a reminder on slack.
Team will update calendar invite for demo with Bonnie on Friday, and then continue to roadmap as team following her recording and her follow up.
Team will continue to work on pitch deck for the following meeting with Bonnie on 7/21

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

lmitch10 commented 1 year ago

[2023.07.10] Agenda and Notes

Roll Call

[ ] Analicia
[ ] Lane 7/10
[ ] Julia 7/17
[ ] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Discuss Analicia notes
[ ] Team Planning Needs- Developing Mission Statement - Next Steps
[ ] Pitch Deck Plan for Bonnie meeting
[ ] Discuss Bonnie video feedback

FYI

Notes from Meeting

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

amejiamesinas commented 1 year ago

[2023.07.24] Agenda and Notes

Roll Call

[ ] Analicia 7/24
[ ] Lane 7/31
[ ] Julia 8/7
[ ] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Team Planning Needs- Developing Mission Statement - Next Steps
[ ] Developing Roadmap with current/new Milestones and Sprints
Can we create this and share with team at all time
[ ] Rescheduling and Planning all team meeting(s)
[ ] Question about Email on FAQ
[ ] Dev: Preparing for White-Hack check
[ ] Research Updates
Current: Community Partner, IUT2, AI SWOT Analysis, User demographics
Pipeline: Card sorting for FAQ, Heuristic Eval for Accessibility, A/B testing

FYI

Notes from Meeting

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

amejiamesinas commented 1 year ago

[2023.07.24] Agenda and Notes

Roll Call

[ ] Analicia 8/14
[ ] Lane 8/21
[ ] Julia 8/82
[ ] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Team Planning Needs
Meeting with Bonnie follow up
Updating Zoom
Issue for updating meetings (template for meeting changes)
New members
PM Role?
Contact Form Issue for Design
Issue for crediting open source images
[ ] Developing Roadmap with current/new Milestones and Sprints
Need to Create Issue for Leads
[ ] Dev: Preparing for White-Hack check
[ ] Research Updates
Current: Community Partner, IUT2, AI SWOT Analysis, User demographics
Pipeline: Card sorting for FAQ, Heuristic Eval for Accessibility, A/B testing

FYI

Notes from Meeting

Roadmapping

AMM to update issue for creating updated roadmap
Julia will update roadmap to reflect to HackfLA internal Dates
AMM will create an issue for team leads to update roadmap for Sept All Team
AMM will create issue template for calendar changes
PM's to make changes to all team meetings (in calendar and announce to all team)- moving monthly all team meetings to Friday (cancelling Tuesday)

Team Planning Design

Julia will create issue template for open source content

Dev

Lane will create issue for Hacker One - one pager (to research the Hacker One Process, and what we need to do to work with them) to be delivered to Bonnie at next Org Meeting
Follow up on PM Role

Research

Research to be presented to collab and all team meetings

Product

Posting for open PM Roles

Task Items

[ ] Review and carry over last action items

Items for next week's agenda

lmitch10 commented 1 year ago

[2023.08.21] Agenda and Notes

Roll Call

[x] Analicia 8/14
[x] Lane 8/21
[x] Julia 8/82
[ ] Tom

Recurring items:

[ ] Review Project Board and any issues that are in the new issue approval column
[ ] Discipline Team Updates
[ ] Review Previous Action Items
[ ] Accountability and Support Check
- [ ] Review assignments for each PM / Any help needed
  - [ ] Tom
  - [ ] Julia
  - [ ] Analicia
  - [ ] Lane

New Meeting Items

[ ] Team Planning Needs
Updating Zoom
Issue for updating meetings (template for meeting changes)
New members
Onboarding new members
[ ] Developing Roadmap with current/new Milestones and Sprints
Need to Create Issue for Leads
[ ] Dev: Preparing for White-Hack check
[ ] Research Updates
Current: Community Partner, IUT2, AI SWOT Analysis, User demographics
Pipeline: Card sorting for FAQ, Heuristic Eval for Accessibility, A/B testing

FYI

Notes from Meeting

Team Planning Design

Julia will create issue template for open source content

Dev

Lane will finish HackerOne issue by end of Friday

Research

user personas for different partners

Product

Posting for open PM Roles

Task Items

[ ] Review and carry over last action items