FOLA Onboard & Offboarding: UX Writers

itserindean commented 2 years ago

Overview

This is a checklist of items to do when a writer onboards and offboards so that the process can be consistent and fast.

We'll use the comments field in this issue as a shared checklist for our onboarding tasks.

Changelog

Created: 2022-11-2-22

Action Items

[ ] Check to see if the org template for this process has new steps in it, and if it does, update this issue and its template with content and add the last date you updated the template below
[ ] Copy template to comment below
[ ] Add name of person
[ ] Check off as done

#### Onboard    FULL_NAME  DATE_WITH_YEAR
- [ ] Pre onboarding checklist
  - [ ] send link to [roster form ](https://docs.google.com/forms/d/e/1FAIpQLSexCgc6jWTKFU78HVVLdwoboXS0OpkrX7_n6jMhRGTZBfzbXQ/viewform?usp=sf_link)

**New member, do these and check off as you complete them:**
- [ ] Join Slack channels
  - [ ] ```#fola```
  - [ ] ```#fola-writers```
  - [ ] ```#fola-design```
  - [ ] ```#fola-research```
  - [ ] Note that our Slack only keeps chat history for two weeks!  Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
- [ ] Access [Figma Team file](https://www.figma.com/team_invite/redeem/VntY2vYvcg5jHhRouZjOf9)
- [ ] Read [Food Oasis Wiki](https://github.com/hackforla/food-oasis/wiki)
- [ ](Optional) Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
 ] Check[GitHub Kanban board.](https://github.com/hackforla/food-oasis/projects/8)
https://github.com/hackforla/food-oasis/projects/8
- [ ] Visit the [Resources column](https://github.com/hackforla/food-oasis/projects/8#column-8946444) Check out cards: 
  - [ ] Functional Figma files (which is where designers do our designs)
  - [ ] Design Assets
  - [ ] User Research 
- [ ] Bookmark https://www.foodoasis.la/  (This is the live main site)
- [ ] Bookmark https://devla.foodoasis.net/  (This is our development / testing site)
- [ ] Bookmark [GitHub Kanban board.](https://github.com/hackforla/food-oasis/projects/8)
- [ ] Bookmark [dummy user logins](https://docs.google.com/spreadsheets/d/1uBPn2zuPmWMB97ByQut6Z1ecfIYchRwZ7RT2P9YHrr4/edit#gid=0) (to access database administrator and volunteer screens)

**FOLA onboarding team**
- [ ] Add to Slack channels
  - [ ] ```#fola-leads-pms-writers```
- [ ] GitHub
     - [ ] Add to appropriate team ('read')
     - [ ] Add to appropriate team ('write')
- [ ] Miro
  - [ ] Send invite
- [ ] Figma
  - [ ] Send invite main
  - [ ] Send invite research
- [ ] Google Drive
   - [ ] Add to shared HFLA drive as Contributor
- [ ] Add to Google calendar invites
   - [ ] [Thursday at 7pm PT - Designers team meeting]
   - [ ] [Wed at 4am PT - Content team meeting]
   - [ ] [First Thursday of the month at 6pm PT - All  Team meeting]
   - [ ] [Tuesday 6:30pm PT - Researchers team meeting
- [ ] Message on slack and point them to this issue so they can check off their todo items

### Offboard FULL_NAME  DATE_WITH_YEAR

- [ ] Remove from Google calendar invites
   - [ ] [Thursday at 6pm PT - All-team meeting]
- [ ] Google Drive
   - [ ] Change access to Read-only
- [ ] Roster
  - [ ] Update 'active' column
- [ ] GitHub
     - [ ] Remove from team

Resources/Instructions

1password.com
New Google Drive Link
Old Google Drive Link
FOLA Roster
Check public at people page
Food Oasis GitHub team listing
- base (read)
- write
- [maintain] - does not exist
- [triage] - does not exist
- admin
- [other] - does not exist
WIKI team page: https://github.com/hackforla/[Replace with name of your project]/wiki/The-Team
Miro
Figma- main
Figma - research
Shortcut for adding a profile to the desktop: chrome://settings/manageProfile
Tutorials
- Forward emails to team members
  
  org template updated 2022-02-23 Changelog

itserindean commented 2 years ago

Onboard Samantha Hyler (Did most of onboarding 10/7 but didn't save this new issue at the time. catching up on record keeping on 11/2/22)

[x] Pre onboarding checklist
- [x] send link to roster form

FOLA onboarding team

[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[x] Add to Google calendar invites
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
[x] Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

[x] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [x] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[x] Access Figma Team file
[x] Read Food Oasis Wiki
[ ] (OPTIONAL) Join the Volunteer session LA Works organizes volunteer sessions most Sats. Volunteers contact to organizations to verify information so that site info is up to date. Good to learn how volunteers use our site. Alternatively ask Erin Dean for asynchronous volunteer onboarding link.
[x] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[x] Visit the Resources column Check out cards:
- [ ] Functional Figma files (which is where designers do our designs)
- [ ] Design Assets
- [ ] User Research
[x] Bookmark https://www.foodoasis.la/ (This is the live main site)
[x] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[x] Bookmark GitHub Kanban board.
[x] Bookmark dummy user logins (to access database administrator and volunteer screens)

itserindean commented 2 years ago

Onboard Shruthi Venkatesh 11.8

FOLA onboarding team

[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[x] Add to Google calendar invites
- [x] [Thursday at 7pm PT - Designers team meeting]
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
- [x] [Tuesday 6:30pm PT - Researchers team meeting
[x] Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

[x] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [x] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[x] Access Figma Team file
[x] Read Food Oasis Wiki
[ ] (OPTIONAL) Join the Volunteer session LA Works organizes volunteer sessions most Sats. Volunteers contact to organizations to verify information so that site info is up to date. Good to learn how volunteers use our site. Alternatively ask Erin Dean for asynchronous volunteer onboarding link.
[x] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[x] Visit the Resources column Check out cards:
- [x] Functional Figma files (which is where designers do our designs)
- [x] Design Assets
- [x] User Research
[x] Bookmark https://www.foodoasis.la/ (This is the live main site)
[x] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[x] Bookmark GitHub Kanban board.
[x] Bookmark dummy user logins (to access database administrator and volunteer screens)

itserindean commented 2 years ago

FOLA onboarding team Bailey Duhé 11/8

[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[x] Add to Google calendar invites
- [x] [Thursday at 7pm PT - Designers team meeting]
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
- [x] [Tuesday 6:30pm PT - Researchers team meeting
[x] Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

[x] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [x] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[x] Access Figma Team file
[x] Read Food Oasis Wiki
[ ] (OPTIONAL) Join the Volunteer session LA Works organizes volunteer sessions most Sats. Volunteers contact to organizations to verify information so that site info is up to date. Good to learn how volunteers use our site. Alternatively ask Erin Dean for asynchronous volunteer onboarding link.
[x] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[x] Visit the Resources column Check out cards:
- [x] Functional Figma files (which is where designers do our designs)
- [x] Design Assets
- [x] User Research
[x] Bookmark https://www.foodoasis.la/ (This is the live main site)
[x] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[x] Bookmark GitHub Kanban board.
[x] Bookmark dummy user logins (to access database administrator and volunteer screens)

itserindean commented 1 year ago

Onboard Nina Conrad 2-3-23

[x] Pre onboarding checklist
- [x] send link to roster form

FOLA onboarding team

[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[ ] Add to Google calendar invites
- [ ] [Thursday at 7pm PT - Designers team meeting]
- [x] [Thursday at 10am PT - Content team meeting]
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
- [ ] [Tuesday 6:30pm PT - Researchers team meeting
[x] Message on slack and point them to this issue so they can check off their todo items

New member, do these and check off as you complete them:

[x] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [x] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[x] Access Figma Team file
[x] Read Food Oasis Wiki
[ ] (Optional) Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site.
[x] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[x] Visit the Resources column Check out cards:
- [x] Functional Figma files (which is where designers do our designs)
- [x] Design Assets
- [x] User Research
[x] Bookmark https://www.foodoasis.la/ (This is the live main site)
[x] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[x] Bookmark GitHub Kanban board.
[x] Bookmark dummy user logins (to access database administrator and volunteer screens)

itserindean commented 1 year ago

Onboard Audrey Ma 4/7/23

[x] Pre onboarding checklist
- [x] send link to roster form

New member, do these and check off as you complete them:

[x] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [x] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[x] Access Figma Team file
[x] Read Food Oasis Wiki
Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site. ] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[x] Visit the Resources column Check out cards:
- [x] Functional Figma files (which is where designers do our designs)
- [x] Design Assets
- [x] User Research
[x] Bookmark https://www.foodoasis.la/ (This is the live main site)
[x] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[x] Bookmark GitHub Kanban board.
[x] Bookmark dummy user logins (to access database administrator and volunteer screens)

FOLA onboarding team

[x] Add to Slack channels
- [x] #fola-leads-pms-writers
[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Miro
- [x] Send invite
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[ ] Add to Google calendar invites
- [ ] [Thursday at 7pm PT - Designers team meeting]
- [x] [Thursday at 10am PT - Content team meeting]
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
- [ ] [Tuesday 6:30pm PT - Researchers team meeting
[ ] Message on slack and point them to this issue so they can check off their todo items

itserindean commented 1 year ago

Onboard Julie Christen 5-16-23

[x] Pre onboarding checklist
- [x] send link to roster form

New member, do these and check off as you complete them:

[ ] Join Slack channels
- [x] #fola
- [x] #fola-writers
- [x] #fola-design
- [x] #fola-research
- [ ] Note that our Slack only keeps chat history for two weeks! Use GitHub comments for issue discussion or to record/summarize Slack discussions so that future readers can understand how decisions were made.
[ ] Access Figma Team file
[ ] Read Food Oasis Wiki
Participate in data validation. Message Erin Dean on slack for a link to the async onboarding process and attempt to verify (at least) one organization. Volunteers contact organizations to verify information so that site info is up to date. Good to learn how volunteers use our site. ] CheckGitHub Kanban board. https://github.com/hackforla/food-oasis/projects/8
[ ] Visit the Resources column Check out cards:
- [ ] Functional Figma files (which is where designers do our designs)
- [ ] Design Assets
- [ ] User Research
[ ] Bookmark https://www.foodoasis.la/ (This is the live main site)
[ ] Bookmark https://devla.foodoasis.net/ (This is our development / testing site)
[ ] Bookmark GitHub Kanban board.
[ ] Bookmark dummy user logins (to access database administrator and volunteer screens)

FOLA onboarding team

[x] Add to Slack channels
- [x] #fola-leads-pms-writers
[x] GitHub
- [x] Add to appropriate team ('read')
- [x] Add to appropriate team ('write')
[x] Miro
- [x] Send invite
[x] Figma
- [x] Send invite main
- [x] Send invite research
[x] Google Drive
- [x] Add to shared HFLA drive as Contributor
[x] Add to Google calendar invites
- [ ] [Thursday at 7pm PT - Designers team meeting]
- [x] [Wed at 4am PT - Content team meeting]
- [x] [First Thursday of the month at 6pm PT - All Team meeting]
- [ ] [Tuesday 6:30pm PT - Researchers team meeting
[x] Message on slack and point them to this issue so they can check off their todo items

itserindean commented 1 year ago

Offboard Nina Conrad 5/16/23

[x] Remove from Google calendar invites
- [x] [Thursday at 6pm PT - All-team meeting]
[ ] Google Drive
- [ ] Change access to Read-only
[x] Roster
- [x] Update 'active' column
[x] GitHub
- [x] Remove from team

itserindean commented 1 year ago

Offboard Sam Hyler 6/20/23

[x] Remove from Google calendar invites
- [x] [Thursday at 6pm PT - All-team meeting]
[ ] Google Drive
- [ ] Change access to Read-only
[x] Roster
- [x] Update 'active' column
[x] GitHub
- [x] Remove from team

itserindean commented 1 year ago

Offboard Audrey Ma 7/31/23

[x] Remove from Google calendar invites
- [x] [Thursday at 6pm PT - All-team meeting]
[x] Google Drive
- [x] Change access to Read-only
[x] Roster
- [x] Update 'active' column
[x] GitHub
- [x] Remove from team

fancyham commented 1 year ago

Offboard Bailey Duhé 2023-10-05

[x] Remove from Google calendar invites
- [x] [Thursday at 6pm PT - All-team meeting]
[x] Google Drive
- [x] Change access to Read-only
[x] Roster
- [x] Update 'active' column
[x] GitHub
- [x] Remove from team

itserindean commented 1 year ago

Offboard Julie Christen 11/9/23

[x] Remove from Google calendar invites
- [x] [Thursday at 6pm PT - All-team meeting]
[x] Google Drive
- [x] Change access to Read-only
[x] Roster
- [x] Update 'active' column
[x] GitHub
- [x] Remove from team

hackforla / food-oasis