Drive Audit: hackforla.org

[BCHEN222]

Overview

We need to audit the drive so that we can know what files to move and if the receiving end is ready.

Prerequisite

• access to the 1Password vault for Google Drive Migration
• know your GitHub username and password so that you can use it in a new browser

Action Items

• [ ] Log into the hfla-email-all@hackforla.org email and open it in a new chrome profile, so that all your access is through that Chrome window

Prep

For each of the following items, there are instructions in the wiki. Copy the instruction for next item to be checked off (must do them in order), to a comment below and then complete the item, and hide the comment.

• [x] Find Program Area
• [x] Get Old Drive link
• [x] Identify if there are files in the old folder
• [x] Check that drivemigration@ has access to New Google Drive for this project
• [ ] Get Project Roster link

Audit

• [x] Create Audit Template
• [x] Perform Drive Migration Audit

File Moving

• [ ] Invite file owners to our next file moving party
• [ ] Once file moving party is completed, add a comment about what is outstanding and move to Questions and Review Column

Resources/Instructions

Project specific links

2.1 Program Area: Civic Tech Infrastructure 2.2 hackforla.org old GDrive 2.3 hackforla.org new GDrive 2.4 [[Replace PROJECT NAME] Roster] 2.5 hackforla.org Drive Migration Audit 2.6 [older migration template - audit and move info into new template]

• people to invite

[Rabia2219]

@BCHEN222 Hi Brian, Please finish adding the First and Last Names to the spreadsheet so that the emails can be sent out using mail merge. Thanks!

[ExperimentsInHonesty]

@BCHEN222 let me know when you have removed all the extra rows from the pages

[ExperimentsInHonesty]

Here is a draft of the letter https://docs.google.com/document/d/11Ds2YY_Ev6cywn1AmaoaIYNY1n8NmP5YUOSRolZxtEs/edit

[ExperimentsInHonesty]

The spreadsheet has been marked legacy. https://docs.google.com/spreadsheets/d/1bpkAT5T4U7mZoLTCBlntUmQkFbbcGT3jKug3CWn5AYw/ I have replaced it above with the current link https://docs.google.com/spreadsheets/d/1SxQIeVIMy1NfVXO_Ra5xdFW5gkXP0w2CxnHy73DTWQE/