Get your Team Questions Answered here

Rabia2219 commented 2 years ago

Dependency

Waiting for new questions to be added.

Overview

As newbie team members, we need a place to post any questions/suggestions for Bonnie or any other team member, not directly linked to the project, but for sharing or learning purposes in general.

Action Items

[x] Create issue to post questions/suggestions for Bonnie (this issue
[ ] Add a question
[ ] Move issue to Questions and Review column
[ ] Add to agenda
[ ] Assign to whoever can answer the question, if you know who that is

Resources/Instructions

You can post any questions/suggestions in the comments and tag the appropriate person. If urgent or unanswered for a while, you can bring them up in your next meeting by linking this issue in the agenda and moving this issue in the Questions/Review column.

Agendas PM Agenda WIKI

Rabia2219 commented 2 years ago

Q: Can we have a centralized document in each shared drive with links to all the documents in that drive for easier lookup?

Rabia2219 commented 2 years ago

Q2: Why did we have to move the Google form to the internship gmail drive?

Rabia2219 commented 2 years ago

Q3: How do we search for members in a repo without going to issues?

Rabia2219 commented 2 years ago

Q4: Is there a way to make the links open in a new tab by default?

ExperimentsInHonesty commented 2 years ago

Q: Can we have a centralized document in each shared drive with links to all the documents in that drive for easier lookup?

A1: You could but no one would keep it up to date and it would just end up using up tons of time to make and then later its just more junk in the drive. What seems work well at HfLA, is documenting how we run the project in the wiki, and which documents got used during the process. See example here: https://github.com/hackforla/internship/wiki/Our-Process and for another project review the one we are making for TDM https://github.com/hackforla/tdm-calculator/wiki/Usability-Testing-2021-05

ExperimentsInHonesty commented 2 years ago

Q2: Why did we have to move the Google form to the internship gmail drive?

A: It should not have been moved, it should be moved back, and instead shortcuts to the file and folder and a note on the shortcut that explains not to move it because it has a file upload component

ExperimentsInHonesty commented 2 years ago

Q3: How do we search for members in a repo without going to issues?

A3: If you are on the team, you should be able to see all the GitHub teams for this project here

https://github.com/orgs/hackforla/teams/internship/members (for people who used to be on the team)

https://github.com/orgs/hackforla/teams/internship-write/members (all active team members)

https://github.com/orgs/hackforla/teams/internship-admin/members (for PMS)

ExperimentsInHonesty commented 2 years ago

Q4: Is there a way to make the links open in a new tab by default? A4: sadly no according to this resource. However, GitHub might change that in the future. If they do it probably will recognize html so it will look something like this
a href="https://www.w3schools.com" target="_blank"
and work like this Visit W3Schools

ExperimentsInHonesty commented 2 years ago

[ ] add the following labels when you make then:
- [ ] feature: Project FAQ,
- [ ] size: 1pt
[ ] add the milestone

Rabia2219 commented 2 years ago

@priyatalwar @seenaiype @sniux @Justlee98 @tonydo95 @maruja0516 @kellychoe ok people...read the description of this issue and the questions I've already asked and Bonnie answered. You can ask anyone from the team any question that you may have. Questions that are for Bonnie can be brought up at the Thursday Team meetings.

Rabia2219 commented 2 years ago

Q5: Can we import labels from other projects/repositories?

Rabia2219 commented 2 years ago

Q7: What does 'convert issues' mean? (It is one of the available options in the Labels tab)

Rabia2219 commented 2 years ago

Q8: Why are 'role' labels different colors?

kellychoe commented 2 years ago

Can we discuss this at meeting today or after? I Can stay a little after today.

Thanks

On 21 Oct 2021, at 3:33 PM, Rabia Shaikh @.***> wrote:

Q8: Why are 'role' labels different colors?

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackforla/internship/issues/59#issuecomment-948679136, or unsubscribe https://github.com/notifications/unsubscribe-auth/AV6WARLHMSWT3PZE35O54S3UIAQCDANCNFSM5ET774YA. Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

Rabia2219 commented 2 years ago

Q9: This is a mix of an observation, learning moment and questions:

This comment was copy/pasted from slack to GithHub and the slack handles were read as GitHub handles, that do not belong to the same people as the slack handles. So we have some random GitHub users tagged :) Questions:

Are they able to access the comment?
We should probably 'untag' them?
Is there a way to avoid this or will it be a recurring human error?

ExperimentsInHonesty commented 2 years ago

Q5: Can we import labels from other projects/repositories?

Answer: yes, they just added that feature, however we have not yet explored how to make it work, and other projects already have other labels that we would not use. Needs more research before it can be used... don't hold your breath. Just get on with making the necessary labels.... but do ask me again if we are starting a project from scratch,

ExperimentsInHonesty commented 2 years ago

Q7: What does 'convert issues' mean? (It is one of the available options in the Labels tab)

Answer: there is a new feature called discussions, and they are asking you if you want to convert all issues using that label to a discussion board. Don't do it for any of our issues. We can discuss applicability later.

ExperimentsInHonesty commented 2 years ago

Q8: Why are 'role' labels different colors?

Answer: because its easier for members to find the issues that are only for them.

ExperimentsInHonesty commented 2 years ago

Q9: This is a mix of an observation, learning moment and questions:

This comment was copy/pasted from slack to GithHub and the slack handles were read as GitHub handles, that do not belong to the same people as the slack handles. So we have some random GitHub users tagged :) Questions:

Are they able to access the comment?

We should probably 'untag' them?

Is there a way to avoid this or will it be a recurring human error?

Answer: yes, the people whose github handles those are, are getting emails from us. Which is why when I paste something from slack I try to put it in code quotes e.g.

@bonnie

yes, we should untag them yes, it will be a recurring human error, however if you use code quotes its less likely to happen. code quotes are a 3 backticks before and after what you want to put into a gray section that will be rendered as inert text (backtick= `)

Rabia2219 commented 2 years ago

How do I have access to this 'private' repo? https://github.com/orgs/hackforla/projects/4

A: I don't know, it's Ava's repo. It should be visible by only Me and other GitHub "Owners"

Rabia2219 commented 2 years ago

Is there a way to check when a member was added to a repo?

A: probably via the api, but not another way. If you can detail why you neeed info, that would help me find a work around.

Rabia2219 commented 2 years ago

https://github.com/hackforla/internship/issues/68#issuecomment-1000469176 How is the image visible in the comment? HTML code? I tried using the exclamation mark here...but it didn't work...

A: To add screenshots and other images to the issues, use the option at the bottom of this issue (see image)

yoursgayathri commented 2 years ago

As a part of internship do we have a S/W product that we are working on or is in the roadmap? I did not come across anything on the github pages. I am trying to decide between the two teams I am observing and I would like to work on a tangible product .

A: We are going to create a software product but not anytime soon.

MariaSailo commented 2 years ago

Hi Bonnie, I did some google search for Internship program. I can't find the platform where I'm supposed to add my findings.

@MariaSailo Answer: You can see any issues you have been assigned to by doing these steps:

Go to https://github.com/
Choose the Issues menu item (see image)
Choose Assigned (see image)
Click on the title of the issue (that will open it)

ExperimentsInHonesty commented 2 years ago

Priyanka wants to know when this project will be listed on the website.

A: when the following things are true
- When we have a logo #28
- When we have a defined process for how to handle people we did not invite. We need this because if we put internship on the website, we will have a deluge of college students reaching out to us, and we need to make sure we have a self-help path for them to follow. Because we can do service hour with them, and that's why we have been looking into how that would work, so we can route them through that path. But they need someone to sign off on their hours, and we don't have guidance yet for the project to do that, and I am wary of making another task item for them that is going to result in them all reaching out to me individually for guidance.

Rabia2219 commented 2 years ago

Note: I tried these commands again and they worked just fine...I've figured that GitHub breaks more often than not and to just leave what's not working for a bit and try it again after a while...

How do you strikethrough multiple lines that have line breaks on GitHub? I've tried:

~ ~
<del> </del>
<strikethrough> </strikethrough>

but they don't seem to work...

Rabia2219 commented 2 years ago

Q: Can we add these WIKI pages to the respective WIKIs?

Part A: I have an idea for how to handle this requirement. I would like to create a WIKI page on the CoP WIKI as an example. Is that okay?

I was impatient and to help illustrate what I mean...I made these pages as an example on my personal repo...

Resources for onboarding during PM CoP meeting

![PMCoPonboarding](https://user-images.githubusercontent.com/75643389/163751339-8bc66993-9cf3-42d1-a423-8178cd8851e8.png)

CoP onboarding: Internship Project

![projectinfoforCoP](https://user-images.githubusercontent.com/75643389/163751491-50df1755-660f-4c79-853d-9b0c4f82cc97.png)

A: This got resolved. It was actually about Product Management repo. We made the following changes in response Edited https://github.com/hackforla/product-management/wiki/Onboard-Offboard to add text and links

A page created on your project repo's wiki (see template | see example from Internship project)

Added a new page template

Updated the Internship onboarding wiki page from Internship project)

Rabia2219 commented 2 years ago

Q: Can we set a default number of rows when creating a new Google Sheet? (Rabia will check)

A: No. It is set to 1000 by default. I found the quickest way to delete unwanted columns and rows. Instructions as follows:

Click a corner cell of the range you're wanting to delete.
Hold CTRL+SHIFT+[arrow key] to select all cells in the row & column, depending on direction, until you hit a cell with a value or the edge of your sheet
If your row & column has values, then the selection will stop at the first empty cell or the edge of your sheet
Go to the Edit menu at the top of the file and open it.
Select Delete and delete the selected range

A2: @Rabia2219 thanks for finding the tutorial. I have added it to this page https://github.com/hackforla/product-management/wiki/Google-Sheets

Rabia2219 commented 2 years ago

Part B: Related to this, I have another idea about creating WIKI pages similar to 2022 Internship Cohort Program Overview for our Research and Design Process Overview. (It would go under Learn More on the Volunteer Overview page). Same question, is it okay to create a WIKI page as an example on our WIKI?

I was impatient and to help illustrate what I mean in this part of the question...I made these pages as an example on my personal repo...

Design Process Overview

![egwikidesgoverv](https://user-images.githubusercontent.com/75643389/163746319-777a1024-ae82-4067-b88e-04f84d36b0ee.png)

A: Created the page on our WIKI. Bonnie will review it and make the necessary edits.

Rabia2219 commented 2 years ago

Research Process Overview

![egwikiresrchoverv](https://user-images.githubusercontent.com/75643389/163746450-af2a4716-40d6-4c21-841a-24b53b3b72b4.png)

A: This has been resolved.
Modeled after Hackforla.org website wiki page for research

We ended up making a new page in the internship wiki Research-Output-Overview

Rabia2219 commented 2 years ago

@ale22arevalo Hi Alejandra, If you have any questions for us regarding the project or your role, you can post them here. We will review them and anwser, either here or during the Thursday meeting. Thanks!

ExperimentsInHonesty commented 2 years ago

@christine-el add you questions to this issue

Rabia2219 commented 2 years ago

@Annie-Truong just assigned you to this. you can add any questions here...

epierotti3 commented 2 years ago

Add your questions here, move to In Progress, and assign Bonnie

ExperimentsInHonesty commented 2 years ago

Kelly (former lead designer who helped us create a brand book) asked Q: Is it possible to setup a deck and presentation in a keynote or Pitch (presentation software with existing formats?) A: We standardize on Google Docs (including slides)

bradyse commented 1 year ago

From UXR Team Q: Can we work with non-TWE HfLA volunteers to create a guide for card sorting (from UI/UX) and one for thematic analysis (TWE)? A: Anything that is specific to TWE should be branded to TWE. If the guide is good for everyone at HfLA in UI/UX, then it should be a HfLA guide and some examples can be from the TWE team. The TWE guide would be much more specific to this project (reference other generalized HfLA guides for general info on how to thematic analysis).

alaishasayed commented 1 year ago

Q: If an issue is incorrectly labeled as a different issue, do we need to create a new label for the issue? @alaishasayed can you please add the Answer here in this issue comment? Thanks! @bradyse

pandanista commented 1 year ago

Q: Should RP018 be tagged as part of intern research roadmap or mentor research roadmap? This question remains from our weekly UXR meeting on 10/18. I am working on #286, and would like to get some clarity on that. Thank you! @pandanista

Action Items moved to issue comment and you were unassigned since you are now working on the issue involving Otter.ai transcription. Thanks!

A: It appears that RP018 should be part of the Mentor Research Roadmap.

bradyse commented 1 year ago

Q: Kanban Question: For issues labeled as role: UX research lead, can the UX Lead close the issue if one of the last steps (but not THE last step) is product sign-off? Or should the role be changed to Product and the issue put in the prioritized backlog? See reference issue below:

323

A: Yes, the issue can be closed. If there are specific questions about the issue, you can bring them up at the next meeting. Sometimes there are task items in the middle of the action list. Those should be seen as touchpoints to coordinate with the role, but it doesn't change the role assignment during that point or after unless explicitly specified.

Dewey-Tran commented 1 year ago

Q: I am seeing mentions of a "Research Plan: IS22 Total Research Plan Overview" within documents but there are no labels for it in Github. Is this Research Plan still being formed?

A: Go search the drive where you saw this document referenced. As part of the wiki audit during our team meeting 2023-02-23, we have reopened this issue.

bryannalim commented 1 year ago

Formatting deck for printing #357

Question: how do we move this issue to be assigned to the PM team?
Progress: issue needs to be print-tested by PM team. If it's working, it's good to go for Product sign off!

A: @bryannalim Good work. You can move the issue into "Question/Review", and add the "Role: Product" label.

pandanista commented 1 year ago

The following questions are related to #139 that @TobyShanti is working on, and we need some clarification.

Q1: Who is the intended user for the rating system for interview preparedness?

More specifically, is the rating system going to be used by UXRs on the TWE team to rate how prepared each intern is during their intake and exit interviews? Or is the rating system used as a self assessment done by interns themselves? A1: The rating system is for TWE team to rate how prepared each intern is during their application interviews.

Q2: To measure the improvement, are we implementing a longitudinal study using repeated measures?

For example, using the same rating across multiple touchpoints, such as the beginning of internship application, half way through, and their exits. A2: The rating system will be implemented during interns' workshops for targeted interns that needs to improve their interview performance. Therefore, it is not a repeated measure for all interns.

Q3: Did we take any notes during interviews?

This refers to all the interviews we conducted in the past. If we took notes, where were the notes kept? A3: Informal notes were taken personally and discussed among the interviewers during the recorded sessions towards the end of application interviews.

Q4: Would it make more sense to do this after we conduct data analysis for RP006 and RP012 since we will have the transcripts? A4: The rating system is derived from the application interview, not intake or exit interviews. So RP006 and RP012 are not relevant to this issue.

Q5: In terms of the structure of the rating system, are we looking for something similar to the screenshot below?

A5: We are planning to use checklist to rate the interns' soft skills and culture during the application interview.

KC-skc commented 6 months ago

Q: Where do you find image assets related to various projects? For example, where would I find the rest of the images related to this image? https://github.com/hackforla/internship/assets/37763229/153893cf-8ad8-47cb-ad59-842389ac884a

A: This directory is where some of them are https://github.com/hackforla/website/tree/gh-pages/assets/images/sdg. I will let the website team know that we will need 1, 4, 10

KC-skc commented 6 months ago

What would be the best way of updating the e-mail address on record for Google Workspace Admin? Can someone contact me directly, or is this appropriate to address at any particular meeting?

A: we don't need to update the email address on record for the Google Workspace admin. The warning message in your screenshot is going to happen if you are adding people to the calendar, no matter if you log in via your own email or the email on the project (internship@hackforla.org). The warning references the fact that the email you are trying to add is not sharing the hackforla.org domain. Google calendar is designed to be an enterprise first application, so the warning was designed to make sure that people know when they are inviting someone outside of the organization. Since everyone on the internship meeting is outside the org, just ignore the warning and invite anyway.

SalomeM-UXD commented 4 months ago

Q: I need clarification about the task I have circled in red on the screenshot below. Are all 5 groups (circled in green) the "participant types" that need to be updated on the labels?

pandanista commented 4 months ago

Q: I need clarification about the task I have circled in red on the screenshot below. Are all 5 groups (circled in green) the "participant types" that need to be updated on the labels?

@SalomeM-UXD

Your issue title indicates that it is about RP001, which is research plan 1. Therefore, check each participant type folder and see which participant type folder contains RP001. Then, you know which participant type it refers to, so you can select the right participant type label using the gear (shown in the screenshot in the action item step.
Any specific questions regarding the issue you are assigned to, please make a comment in that issue in the future. In your case, just leave a comment in issue #566.

muntiCloud commented 3 months ago

Hi @pandanista , are we having a meeting today? If so, the zoom link from Tue does not seem valid for todays meeting.

pandanista commented 3 months ago

Hi @pandanista , are we having a meeting today? If so, the zoom link from Tue does not seem valid for todays meeting.

I double checked, and you are on the calendar to the meetings. Please make sure you are using the right account, @muntiCloud. See the screenshot below:

hackforla / internship