Create a Guide/Template: Setting Up 2-Step Verification in a Google Account Using 1Password

[JessicaLucindaCheng]

Overview

We need to create a guide to setting up one-time passwords in 1Password for use with 2FA in Google accounts so that all login information is located within 1Password.

Details

Currently, if 2FA is used in a Hack for LA Google Account, it uses Bonnie's personal phone number. We want to get away from this, so that we are not relying on one person to access a Google account with 2FA set up.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labelled 'Tasks' at the bottom of this issue, and complete each task listed.

• [ ] Gather Examples Solo (open in a new tab)
• [ ] Gather Examples Collaboratively
• [ ] Create a Guide Draft
  • [ ] If needed, create a template
• [ ] Have your guide peer reviewed
• [ ] Present your guide for leadership review

  Resources/Instructions

• Guide: How to Set Up 2-Step Verification in a Google Account Using 1Password

Projects to Check

Tasks

• [ ] This is where you will copy instructions from the wiki page for the step you are currently on.

[JessicaLucindaCheng]

Assigning myself because Bonnie wants this as soon as possible. (I know usually it requires approval and prioritized before self-assignment but going to go ahead and work on this since Bonnie asked.)

• Size: 3pt
• Role: ?
• Complexity: Medium

Availability: 6 hours ETA: Fri, July 15, 2022

[JessicaLucindaCheng]

• Progress: Figured how to actually set up 2FA using 1 time password and with recovery codes but it was super convoluted.
• Blockers: Something came up, so I wasn't able to get it done on Friday but plan to get it done by Sunday.
• Availabilty: 8 hours
• ETA: Friday, July 29, 2022 for initial draft

[JessicaLucindaCheng]

Progress: Started on the guide. Blockers: I have questions that require an admin to answer. Availabilty: 8 hours ETA: Wednesday, August 10, 2022 for initial draft

[JessicaLucindaCheng]

Assignee Notes

• For reference from guide: Congrats! You are about to make a guide.
  You can delete this message once you have read it and no longer need it. Here is a link to the How to Make a Guide guide which will tell you how to fill this out and if you have suggestions for ways this template could be improved, please place them in this issue
• [ ] Write a separate guide for how to check if time is correct and how to update it if it is not. This way it can be linked to for any guides that deal with 1Password one-time password (aka 1totp) with duplicating the same info in each guide.

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide. I'm taking a few weeks week off from Hack for LA, except for attending a few meetings, responding to Slack messages, and dealing with GitHub notifications. I should be back fully by Thursday, September 15, 2022.
• Blockers: None
• Availability: None until Thursday, September 15, 2022
• ETA: Not sure yet.

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: 6 hours on Tue, Sep 27, 2022
• ETA: Nov 1, 2022

[JessicaLucindaCheng]

Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide. However, I haven't made more progress because I had Internet issues Blockers: None Availability: 6 hours ETA: Nov 20, 2022

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide. However, I haven't made more progress because I had Internet issues
• Blockers: None
• Availability: 6 hours
• ETA: Tue, Jan 10, 2022

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: None this week because I have a few other things going on that is taking priority.
• ETA: Wed, Feb 1, 2023

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: 6 hours
• ETA: Wed, Feb 1, 2023

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: 6 hours
• ETA: Wed, Apr 1, 2023

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: 6 hours
• ETA: Apr 14, 2023

[JessicaLucindaCheng]

• Progress: Most of the content is in the guide but I still need to redo the images, fix some formatting things, and address/fix all the notes and comments I left in the guide.
• Blockers: None
• Availability: 6 hours
• ETA: Apr 30, 2023

[edwardsarah]

@JessicaLucindaCheng Is this guide done?

[JessicaLucindaCheng]

• Progress: Still needs a little more work
• Blockers: None
• Availability: 6 hours
• ETA: July 28, 2023

[JessicaLucindaCheng]

• Progress: Didn't work it on the last few weeks as something came up the last few weeks
• Blockers: None
• Availability: 1 hour
• ETA: August 31, 2023

[edwardsarah]

Prior version of issue

### Overview We need to create a guide to setting up one-time passwords in 1Password for use with 2FA in Google accounts so that all login information is located within 1Password. ### Details Currently, if 2FA is used in a Hack for LA Google Account, it uses Bonnie's personal phone number. We want to get away from this, so that we are not relying on one person to access a Google account with 2FA set up. ### Action Items - [x] Add the "TG: Create Guide" label - [ ] Create a guide on how to use the template - [ ] Once done, remove the "TG: Create Guide" label and add the "TG: Review Guide" label - [ ] Review the guide with product management communities of practice - [ ] Once done, remove the "TG: Review Guide" label and add the "TG: Leadership Review" label - [ ] Present to Hack for LA leadership team for sign off - [ ] Once approved, remove the "TG: Leadership Review" label and add the "TG: Place Guide" label - [ ] Possibly create an issue template on .github - [ ] Include link to template under resources if you add it as a template in .github - [ ] Update issue hackforla/product-management#128 with the name of item you are working ### Resources - Refer to hackforla/product-management#123 for how to write a guide and the guide template - Update issue hackforla/product-management#128 with the name of item you are working - [Template Guide](https://docs.google.com/document/d/1kV29V-mRPBNRRfIbYHrz05FElC02Dh6egaMANlxaZrM/edit#heading=h.c8tc614ce3iu) - [Guide: How to Set Up 2-Step Verification in a Google Account Using 1Password](https://docs.google.com/document/d/1qFs_ceyA4PtnLBIZQPONvmgKovWXOi2hkbDBJybgn7A/edit#heading=h.c8tc614ce3iu)

[edwardsarah]

Assignee, Labels, Project Board Placement, and Milestones for this issue in the Product Repo:

[edwardsarah]

Files in This Issue:

Guide: How to Set Up 2-Step Verification in a Google Account Using 1Password

• This file will need to be moved to the knowledgebase-content Google Drive
• Unable to move this document to the knowledgebase-content Google Drive

[edwardsarah]

@JessicaLucindaCheng This guide issue is moving to the knowledgebase-content repo. If you would like to maintain edit access to the issue and its associated files, please fill out the Google Drive Access Form.