Hour Account > Minus hours calculations? > Not Approved OT Hours still shown

[borishinzer]

Is there a way to see a total summary of either overtimes or minus hours per day, week, month - and also transfer those to the next month or to reset them, in case overtimes were paid?

Also, similar to overtimes, minus hours should be reported and approved by a supervisor.

[horilla-opensource]

Hi @borishinzer , Currently we do not have this feature added in our system. We are planning to adding it the upcoming updates. Once done, we'll update you with it. With Regards, Team Horilla

[borishinzer]

Any update on this feature? IMO it would only be showing either overtimes or undertimes (minus hours) in hour account.

[CybroOdooDev]

Hi @borishinzer , Not presently. We have it in our queue. Sorry for the delay. With Regards, Team Horilla

[borishinzer]

Any update on this issue? This would be really awesome to integration as it would be our final issue (and fix for https://github.com/horilla-opensource/horilla/issues/54) to move completely to Horilla in favour of Kimai, which we used formerly.

[horilla-opensource]

Hi @borishinzer , We get your concern. We'll get back to you with the solution to this by the end of this week. Sorry for the delay to this.

With Regards, Team Horilla

[horilla-opensource]

Hi @borishinzer , We have updated the hour calculation method. Please check the commit Please refer the video for the workflow.

https://github.com/horilla-opensource/horilla/assets/131998600/e5e11082-36fe-4eed-a6f3-3a67375f445e

With Regards, Team Horilla

[horilla-opensource]

Hi @borishinzer , Any updates on the above solution?

With Regards, Team Horilla

[borishinzer]

Do I get this right? Pending hours are "minus hours" (if the employee worked too few hours in one month / period). Also, if the times are validated then they are taking into account, resulting in either overtimes or "pending hours"?

[horilla-opensource]

Hi @borishinzer , Yes, pending hours are considered as minus hours. If attendance with pending hours are validated, then it is considered for the monthly account. Similarly in the case of overtime. Only once approved, it'll be added to the accounts.

[borishinzer]

Cool. We are checking it for this for November. It would be good to show this column also to employees in the "My Attendances" .

[horilla-opensource]

Sure, will add that.

[horilla-opensource]

Hi @borishinzer , We have added the column for viewing the pending hours in My Attendances.

Please check.

With Regards, Team Horilla

[borishinzer]

Awesome. Checking now our time tracking for November and will update the issue here.

[borishinzer]

Seems last update broke the validation somehow. I try to validate various entries, but they stay for validation.

[CybroOdooDev]

Are you getting any kind of error notifications or is it its just not getting validated even after clicking the validate button?

[borishinzer]

No error, time entry stays in tab "Validate Attandance". We even get a success message. Same behaviour under Actions.

[borishinzer]

Tried in Firefox incognito mode - issue stays the same. Where to find the logs?

[horilla-opensource]

Hi @borishinzer , Sorry for the delay. We were able to reproduce the issue mentioned above from our side and we have made a fix for it.

Please check: [FIX] ATTENDANCE: Attendance validation issue

The issue was with the validation methods. There was an existing request pending for that corresponding attendance. So on validating it was causing the issue. In the new workflow user will be given a warning if there is an existing request pending prior to validation and user can view the corresponding request from that view where they will be able to approve it.

With Regards, Team Horilla

[borishinzer]

Still not completely fixed. I get the request and then head over to "approve" the time entry, which doesn't change anything. If I "edit" and "save" the record without changing anything, it will get automatically approved.

[borishinzer]

You can find a video of the issue here: https://cloud.web-vision.de/index.php/s/oN7RMiNHXP4Fz7H

[borishinzer]

Additional: it seems that sometime "approval" is working and sometimes not.

[horilla-opensource]

Sure, we'll check and update the solution asap.

[horilla-opensource]

Still not completely fixed. I get the request and then head over to "approve" the time entry, which doesn't change anything. If I "edit" and "save" the record without changing anything, it will get automatically approved.

Hi @borishinzer , Could you check with the latest commits for the fix?

[borishinzer]

We didn't validate the time calculations yet, as we needed a full month of time trackings before. Our people are now actively testing Horilla based on the time trackings for November, December. Our aim is to report bugs and improvements and start using Horilla only (as substitute for Kimai) with beginning of November.

At this point I would like to says THANK YOU for your incredible work and your fast responses. This is really awesome 🙏

[horilla-opensource]

Hi @borishinzer , Thanks for taking your time in testing out Horilla and providing us with your suggestions to improve our system. We are ready to assist you in all the support needed for setting up Horilla in your side. Please feel free to contact us with any queries. (info@horilla.com)

With Regards, Team Horilla

[horilla-opensource]

Hi @borishinzer , Any updates on the issue fix?

With Regards, Team Horilla

[borishinzer]

Still not working properly. I have validated all times of an employee and also approved his overtimes. Still the hour account shows wrong values and pending approvals.

[borishinzer]

Any updates on this task?

[horilla-opensource]

Hi @borishinzer , We have made changes for the calculation methods in our previous commits. Can you confirm with the latest commits if its fixed for you ?

We apologize for not providing an update on the same.

With Regards, Team Horilla

[Riiiad]

Hey @horilla-opensource, Seems that the Times are still not showen correctly in the Hour Account.

Here you can see that Overtime is 0:00.

When you go into the Day View Overtime are shown - /attendance/attendance-search?employee_id=10&attendance_validated=true&attendance_date__gte=2024-07-01&attendance_date__lte=2024-07-31

[horilla-opensource]

Hi @Riiiad , Can you confirm in the overtime tab whether it is need to be approved?

In the attendance menu, you can find OT Attendances, please check whether there is any overtime pending for this employee that month.

With Regards, Team Horilla

[Riiiad]

I can confirm that all times are Approved:

[horilla-opensource]

Hi @Riiiad , Can you please share the Attendance Break Point settings inside the Settings ?

Also can you please share the details of the Not Approved OT Hours column in the Hour Account view (marked in red in the screenshot)

In case if you don't see this column, you can enable the column by clicking in the hamburger menu dot icon (marked green in the screenshot) and enabling that column.

[Riiiad]

I dont undestand why there is 2 Places to approve overtimes? OT Tab and Hour Account... this is confusing UI

I dont have the option Attendance Break point dont know show to get there, also the Not Approved OT Hour is not in the options

[Riiiad]

When I Confirm the Overtime in the Hour Account also it shows in the View... The problem is I have to approve everyday even if it has no overtime. Is there a Bulk option to Confirm all days or at lease a month?

[horilla-opensource]

Hi @Riiiad , The screenshot I have added above is from the Hour Account. From the screenshot you have added, its of the Attendance view.

The Attendance Break Point can be fetched from the Settings option.

[horilla-opensource]

When I Confirm the Overtime in the Hour Account also it shows in the View... The problem is I have to approve everyday even if it has no overtime. Is there a Bulk option to Confirm all days or at lease a month?

Yes, we do have an option for Bulk approval.

For Bulk Approval, select the records which you want to approve in bulk (as seen on 1 in the screenshot)

Once selected, click on the Actions tab (maked as 2 in the screenshot )

Click on Approve OT and confirm.

[Riiiad]

No this is the wrong view you have. I need to Confirm in the Hour Account Tab. As in the OT Tab these entries are not there.

[horilla-opensource]

Can I know which version of Horilla you are using or the git head?

[Riiiad]

I need to check the exact commit but the Date is 24.September

[horilla-opensource]

Then it should be having the view that I have added in the screenshot above. Please confirm with the url from the screenshot also that we are in the same menu option view.

[Riiiad]

In the view you have send me I dont have any OT. /attendance/attendance-view/ Here:

But here i have. attendance/attendance-overtime-view/

[Riiiad]

And in the second there is not Bulk Option

[horilla-opensource]

Hi @Riiiad , The screenshot you have added in the previous comment is a bit confusing. The first screenshot with the url is correct.

But the screenshot and url given doesn't match. The second url (attendance/attendance-overtime-view/) you have mentioned is of Hour Account, but the screenshot is Attendance view.

PS: I think there is confusion with the terms and urls that are currently in the view. We apologize for that confusion. We are updating that section in our next version

[Riiiad]

Here is the Path you need to take to get to the confirm button: https://github.com/user-attachments/assets/700d761b-f2d0-4a7f-9539-7e614d4d69e3

Its not only the View that is Confusing. If it needs to be approved it should only be in the Approve OT Tab. But it seems only Overtimes above 1h are in the Tab. Then the Rest should be auto approved.

[horilla-opensource]

Can you share the Attendance Break Point settings screenshot?

Hi @Riiiad , Can you please share the Attendance Break Point settings inside the Settings ?

Also can you please share the details of the Not Approved OT Hours column in the Hour Account view (marked in red in the screenshot)

In case if you don't see this column, you can enable the column by clicking in the hamburger menu dot icon (marked green in the screenshot) and enabling that column.

[Riiiad]

Ok here it is:

[horilla-opensource]

Hi @Riiiad , From the Attendance Break Point condition you have setup, you need to have a minimum of 01:30 to have an overtime. But from the overtimes you have shared, there is no record which satisfy the minimum hour condition. That's why its not being displayed.

Please change the minimum hour for over time to a lower value and you'll be able to see the record inside the OT tab.

[Riiiad]

@horilla-opensource But that means that there is not Auto confirm is that correct. I have to Confirm even 1min OT.

[horilla-opensource]

Yes, in the current version there is no auto confirm. But the work is in progress for the auto confirm of overtime, just like the attendance validation which will soon be added to the system.