Story B: Backup information from Teams to Team PSD folder to address delays in facilitate_workflow channel

[emilymetcalf114]

During facilitate_workflow, there are significant delays (takes 10+ seconds to unmute after pressing the unmute button, chats being sent, etc.)

This could be a memory/storage capacity issue within sharepoint.

One possible option/solution

• [ ] delete old videos from facilitate_workflow
• [ ] keep transcripts

FYI @lzim @epearman

[emilymetcalf114]

FYI @lzim and @epearman It looks like if you delete a video file from teams/sharepoint, the corresponding transcript is deleted with it. I found this by reviewing these Microsoft support docs

[emilymetcalf114]

Discussed briefly at HQ_workflow 11/17 with @lzim and @epearman Next steps:

• [ ] Go into our sharepoint and back up transcripts to our Team PSD VA Network folder

It is ok for videos to be deleted, since no one will go back and watch over a year's worth of videos from meetings

[ghost]

Discussed briefly asynchronously on 11/29. Old transcripts can be downloaded but will take quite a while.

[emilymetcalf114]

Update: @epearman and @emilymetcalf114 created a new Teams Mtg link in the facilitate_workflow channel on 12/6/2022. We tested the functionality for:

• [x] mute/unmute
• [x] recordings and transcripts
• [x] chat (how long it takes to send messages)
• [x] screen sharing
• [x] video on

Starting with a fresh meeting link seemed to solve all delays and glitches when tested with 2 people. New meeting links have been created for both facilitate_workflow and 8am_workflow (where glitches were also starting to occur).

We will use these new links starting in wk2 dec_epic.

This leads me to believe that our glitches may not be related to storage, and we may not need to delete old videos/transcripts. Do you agree, @lzim and @epearman ?

[emilymetcalf114]

Also, @epearman, how many story points would you assign this card? I would probably only assign 2-3, but how much effort did you spend investigating the storage options?

[ghost]

The delay issues in facilitate_workflow have been resolved by creating a new meeting for facilitate_workflow within the channel.

Closing this issue for now. Can reopen later if we run into issues again or want to back up the data.