Master card: system_sme_prep slide decks and MTL packaging materials post-pivot

[emilymetcalf114]

Slide Decks @emilymetcalf114 #people_ops_workflow @dlounsbu @dlkibbe @lzim

systems_sme_workflow

2023_apr_epic

• [ ] @emilymetcalf114 How to use the calendar #system_sme (3 pts) #cross-ref #2909
  • [ ] mtl.help@va.gov
  • [ ] QIIC consortia maps w/hyperlink to their sharepoint.
  • [ ] #cross-ref #2918
• [ ] @lzim & @emilymetcalf114 How to elicit the priority & clinic selection (3 pts) #cross-ref #2925
  • [ ] QA #cross-ref #2930

GAO or TJC Report from the QIIC Site Visit

• [ ] 2 paragraphs: Boiler plate of how to access MTL Red & MTL Blue follow-up - Sharepoint
  • [ ]
• [ ] 2 paragraphs: Recommendations
• Standard very brief report ready made for inclusion with other communications e.g., report.
• 2 standard MTL paragraphs
  1. Brief boilerplate of how to access and use resources as well integrate them across OMHSP e.g., MTL Red/Blue - Data UI - Resolve discrepancies between OPES and MHOC data with MTL Clinic Review.
  2. A very brief summary of Data UI (red) or Sim UI (blue) recommendations for a site.

2023_may_epic

• [ ] How to prep participatory system dynamics insights consistent with OMHSP priorities, clinical expertise
  • [ ] Slides need links to the resources on every slide.
  • [ ]
  • [ ] MTL Red - #cross-ref #2926
  • [ ] QA - #cross-ref #2929
  • [ ] MTL Blue - #cross-ref #2927
  • [ ] QA - #cross-ref #2928
• [ ] How to package those insights - Template from Cliff & Claire
  • [ ] footer note - link to definitions in the slide deck
  • [ ] MTL Red - #cross-ref #2931
  • [ ] QA - #cross-ref #2933
  • [ ] MTL Blue - #cross-ref #2932
  • [ ] QA - #cross-ref #2934
• [ ] slide decks for QIICs to present to sites during site visits
  • [ ] MTL Red - QA #cross-ref #2939
  • [ ] MTL Blue

Align with the OMHSP #qiics and the field:

• mtl.help@va.gov - our primary way of communicating.
• < 1 mo lead time
• < 1 mo of engagement
• NO PREP time for the #qiics - briefings and alignment 1 hr #consult_workflow at 12noon Eastern.
• [ ] Use case slide deck #cross-ref #2907

qiics are providing this to site visit

1. Brief summary of the visit and what to expect.
2. Formal report reviewed up the chain of command.

systems_sme_workflow - modeling recommendation prep for the consults - Top 3 priorities

1. Use of staff time - productivity, clinic review, labor mapping (integrate w/LEAF), bookability, access
2. EBPs
3. MH Continuum of Care - Team Flow - episode of care, stepped care, measurement based care.

[lzim]

**#adjudicate_memo

story_b**

• [ ] @emilymetcalf114 Let's discuss #2940 I see how you've broken up the Master Card into smaller cards and separated them into monthly epics consistent with the roadmap of user_story_maps for review by #mgmt_trio.

The proposed sequence may not get this done quickly enough for up to 8 sites (17% of our sites) reached out to between now and Memorial Day.

• [ ] The roles, requirement, milestones and deliverables at each step require specification to create an async/pull based workflow that maximizes flow.
• [ ] Have you implemented Weighted Shorted Job First (WSJF) for your prioritization consistent with your SAFe training?

FYI: @hthrmarsh @epearman

[ghost]

Addendum to functional Requirements

Discussed wk4 2023_apr_epic system_sme_workflow

• [ ] @epearman add link to mtl.how/team and link to OMHSP QIIC SharePoint on the data UI landing page.
• [ ] Links to resources used should be made available on each slide

[lzim]

this was was not the approach taken in the end. Closing with 0 story points