Set up Neighbourhood Warmth co-design workshops

[sequencefree]

Next steps

• [x] @sequencefree to draft an Eventbrite page.
• [x] @sequencefree to propose dates for each workshop based on Neighbourhood Warmth workshops doodle.
• [x] @zarino to review Eventbrite page.
• [x] Dm Labs to review Eventbrite page.
• [x] @Gemmamysoc to review Eventbrite page.
• [x] @sequencefree to update Eventbrite page to implement Gemma's suggestions below and maybe make it clear that people will need access to a computer during the workshop.
• [x] @sequencefree to tailor each Eventbrite with Zoom links under Order confirmation (web and email) and Manage attendees => Email to attendees reminder email (the final step after publishing event), and change reply-to email address for the latter.
• [x] @sequencefree to finalise date for Frome workshop (likely 21 June), clone Eventbrite template event and promote.
• [x] @sequencefree to finalise date (likely 19 June) for Balsall Heath/Ladywood workshop, clone Eventbrite template event and promote.
• [x] @sequencefree to agree date for Ilkley workshop, clone Eventbrite template event and promote.
• [x] @sequencefree to agree date for Edinburgh workshop, clone Eventbrite template event and promote.
• [x] @sequencefree to explore possibility of Cardiff workshop.

Background

https://www.eventbrite.co.uk/help/en-gb/articles/764450/how-to-copy-an-event-page

Draft Eventbrite page

Neighbourhood Warmth Eventbrite collection

Draft Neighbourhood Warmth - Co-design workshop agenda.

Neighbourhood Warmth workshops doodle for team availability.

Doodle for Neighbourhood Warmth co-design workshops testbeds.

[sequencefree]

@zarino Added a link to the draft event page to background above.

Made 12 tickets available on the assumption that we'll have no-shows.

Added these Qs to order form:

1. Briefly, please tell us why you're interested in joining this workshop?
2. Please outline any experience of exploring and/or making home energy improvements.

Any feedback appreciated.

Ta!

[Gemmamysoc]

Just had a look at the Eventbrite page. Looks good! Only points you might want to consider are:

• Currently the reply email address on the order confirmation emails is tictec@mysociety.org. You'll want to update that I expect.
• Once you have the joining instructions confirmed I'd advise adding those to the Order Confirmation email, and unclick the 'Include printable tickets in all orders' box.
• I'd also advise that you customise the 'Emails to Attendees' under 'Manage Attendees' as you see fit, and include online joining instructions in those.

If you need help with anything, just ping me.

[sequencefree]

@zarino Happy for us to use Google Meet and climate@mysociety.org as the reply email address for attendees?

[zarino]

I wonder whether we should use Zoom? Google Meet’s less popular, people might be confused by it.

climate@mysociety.org as the reply email address seems sensible.

[sequencefree]

Hiya @Gemmamysoc !

Thanks for feedback above. Will fold that in.

Tried logging into the main Zoom account as suggested on the wiki to see if I could set up a link for the workshop we've confirmed so far but couldn't seem to get hold of the 2FA code via the sysadmin google group.

Hopefully will manage to do that tomorrow but just checking in advance of that it makes sense to set myself up as a new user on there?

And if there's anything else I should be thinking about e.g. clashing with another Zoom meeting on the same account?

Thanks!