Meetup April 2024

[hanneoberman]

Set up

• [x] Decide date and time, preferably at least two weeks in advance
• [x] Decide purpose of meetup and whether there'll be any activity, e.g. show and tell or a speaker
• [x] Create event on Zoom, using Forwards account: https://zoom.us
  • Make sure that registration is required
• [x] Create image to share
• [x] Add to RainbowR website (once events page is created!)

Promote

• [x] RainbowR on Mastodon: https://tech.lgbt/@rainbowR
• [x] RainbowR Slack: https://rainbowr.slack.com
• [ ] Forwards Slack: https://rforwards.slack.com
• [x] Email list
• [x] Boost or send our reminder the day before

Prepare for meetup

• [x] Create an etherpad with outline and for writing/sharing any notes during the meeting
  • simply create with a new URL in format https://developer.r-project.org/etherpad/p/YYYY-MM-DD-rainbowR (just update date!)
  • see e.g. https://developer.r-project.org/etherpad/p/2024-02-22-rainbowR

After meetup

• [x] back up etherpad notes by copying into a new .md file in https://github.com/r-lgbtq/meeting-notes (this is a private repo)

[hanneoberman]

Date: Wednesday, April 3rd

• 10 AM UTC
• 10 PM UTC @EllaKaye or was it 8 PM???

[hanneoberman]

This is what I want to post on our fedi page:

🧪 rainbowR experiment! Our next community meetup will take place TWICE on Wednesday, April 3rd. At what time would you like to join?

[EllaKaye]

Hi Hanne! Thanks for getting started on this. We decided to try 10am UTC and 8pm UTC. Can I suggest the following slight edits to the fedi post:

🌈🧪 rainbowR experiment! Next month we're holding TWO meet-ups, to better suit people in a range of time-zones. Save the date for one, or both!

Date: Wednesday April 3rd Times: 10am UTC and 8pm UTC

Sign-up details to follow a couple of weeks before.

[hanneoberman]

library(lubridate)
#> Warning: package 'lubridate' was built under R version 4.3.3
#> 
#> Attaching package: 'lubridate'
#> The following objects are masked from 'package:base':
#> 
#>     date, intersect, setdiff, union
ymd_hms("2024-04-03 10:00:00") |> with_tz("America/New_York")
#> [1] "2024-04-03 06:00:00 EDT"
ymd_hms("2024-04-03 20:00:00") |> with_tz("America/New_York")
#> [1] "2024-04-03 16:00:00 EDT"

^{Created on 2024-03-11 with reprex v2.1.0}

[hanneoberman]

Here's the Etherpad: https://developer.r-project.org/etherpad/p/2024-04-03-rainbowR @EllaKaye how should we do this for the second meeting? Together in the same doc or a new naming convention for the address?

[EllaKaye]

Thanks! I'd lean towards two ether pads with a different naming convention. I've just set up: https://developer.r-project.org/etherpad/p/2024-04-03_10amUTC-rainbowR https://developer.r-project.org/etherpad/p/2024-04-03_8pmUTC-rainbowR