[Potential] Host a social trivia night with LS

[nickttng]

Why: As an attendee, I want to learn more about accessibility and inclusive design facts/tips while having fun.

ToDo

30 days before the event

• [ ] Have a kick-off conversation, via a video chat with Laura to ideate
  • [ ] Could this also be done remotely?
• [ ] Coordinate with co-orgs for date availability
• [ ] Coordinate with the presenter for next steps
  • [ ] Get synopsis and bio
  • [ ] Set potential dates
  • [ ] Share 'Accessible Presentation' guideline
• [ ] Secure a venue
• [ ] Secure ACS captioner
• [ ] Create event page/URL

15 days before the event

• [ ] Announce through channels (MTLS)
  • [ ] Mailing list
  • [ ] Twitter
  • [ ] LinkedIn
  • [ ] Web-A11Y Slack
• [ ] Share event page/URL with venue and presenter
• [ ] If feasible, request (rough) slides from presenter for initial accessibility check

1-5 days before the event

• [ ] Reminders through channels (MTLS)
  • [ ] Mailing list
  • [ ] Twitter
  • [ ] LinkedIn
  • [ ] Web-A11Y Slack
• [ ] Soft check with venue for anything needed
• [ ] Follow up with presenter for time of arrival (20-30 mins before door opens) and any needs
• [ ] Update housekeeping slides
• [ ] Presenter's slides
  • [ ] Request slides from presenter for final accessibility check
  • [ ] Send presenter's slides to ACS

Day of event

• [ ] Bring no-photo lanyards
• [ ] Bring pronoun buttons
• [ ] Bring A/TV equipment for streaming
• [ ] Arrive 30-45 minutes before door opens (Co-orgs meet the venue team)
• [ ] Coordinate with presenter
• [ ] Announcements and talk

1-5 days after the event

• [ ] Post-announcement, YouTube share, and thanks (MTLS)
  • [ ] Shoutout for presenter
  • [ ] Shoutout for venue
• [ ] Finalize transcrit
  • [ ] Get transcript from ACS
  • [ ] Edit transcript and push to GitHub transcript repo
• [ ] Coordinate invoices for interpreters and sponsorship

Post-event (based on team bandwidth)

• [ ] Add transcript to YouTube video talk