dustymc
commented
6 years ago http://www.mcz.harvard.edu/collectionsoperations/downloads/Guidelines_for_submitting_to_GenBank.pdf 404s for me, if someone wants to let the Harvard folks know.
I said
Technically trivial, I'm just a little paranoid about sending automated email to "not us."
then @campmlc said
This would be a huge help in getting attribution for specimens. We get virtually no response from researchers when they publish. This way they will get nagged until they give us this info so we can close the loan. This is part of their loan condition, and it is what we need to justify our existence, yet it does not happen.If someone accepts loan terms, they should accept automated emails.
I think there are at least three things involved:
1) What Arctos does (eg, Arctos can send email to whomever and whenever ya'll want), tools (should the "genbank discovery tool" send email?), etc. 2) Loan policies, and how we record usage (or fail to). There are huge variations in things like % of collection loaned, % of loaned specimens with citations, etc. across Arctos collections. Some of that's legacy data, some may be available resources, but I think some of it is also collections not knowing "best practices" for things like when to create loans, or not having clear criteria for when to close loans ("To officially close this loan, please also provide..."), or perhaps not knowing the functional implications of certain data choices - eg, #1412. I suspect we could all learn something from other collections. Perhaps we should try to fund a workshop or similar?? 3) Other stuff that perhaps we-the-community could help with - citing specimen guidelines (#1441, #1130), GenBank registration (are all Arctos collections known by GenBank? Do we provide that info to new collections? I don't even know what the process at Genbank is!), etc.
ebraker
campmlc
Jegelewicz
mkoo
ccicero
An arctos feature to add?
---------- Forwarded message ---------- From: no_reply_loan_notification@mczbase.mcz.harvard.edu Date: Sat, Feb 17, 2018 at 10:56 PM Subject: MCZbase Notification for Loan Number: 2015-27-Cryo To:
MUSEUM OF COMPARATIVE ZOOLOGY HARVARD UNIVERSITY
LOAN NOTIFICATION REPORT FOR 18-February-2018
Dear Colleague,
This is an MCZbase notification report regarding an MCZ Loan due for RETURN to the Cryogenic Collection.
LOAN DUE TO BE RETURNED:
Loan Number: 2015-27-Cryo Loan Type: consumable Loan Date: 19-November-2015 Due Date: 19-November-2017
Approved Borrower: xxxxxxx Shipped to: xxxxxxxx
For Use By: xxxx
Nature of Material: 3 dry tissue samples from Citellus eversmanni for use by graduate student xxxxx. Samples shipped to: xxxxxxxxxxx addresss Original Total Number of Items: 3 Partial Return of Loaned Items: No
We request that you please return the above loan or request an extension by the Due Date. For more information on this loan, contact the Cryogenic Collection (bzimkus@oeb.harvard.edu). Your attention to this matter will be greatly appreciated.
For Cryogenic Collection loans, if you have any remaining material (e.g., tissue, DNA), please email the Collection Manager to discuss whether it should be returned. To officially close this loan, please also provide publication information and NCBI sequence accession numbers to the MCZ-CRYO.
NCBI accessions will automatically link to MCZbase records if information is submitted correctly: http://www.mcz.harvard.edu/collectionsoperations/downloads/Guidelines_for_submitting_to_GenBank.pdf http://www.mcz.harvard.edu/collectionsoperations/downloads/NCBI_BioProject_BioSample_Data1.pdf
Thank you.