Collections: problem creating ProviderMaps then causing 500 errors in collectory

[rosemaryjoconnor]

Production: Error 500 occurring when trying to create Provider map for the following provider codes:

• Institution: ECU - provider code 196
• Collection: ECURBH -provider code 197

This is similar to the issue encounter in collections-test: https://github.com/AtlasOfLivingAustralia/collectory/issues/206

Checking the provider maps I can't see any duplication, though it looks like it's happened at some point.

any help is appreciated

[adam-collins]

I can replicate the issue if I select from the codes lists instead of using the drop downs. Is this the process you were using?

Anyhow, the provider map already exists in test, https://collections-test.ala.org.au/providerMap/show/167?returnTo=

[adam-collins]

I will take a look at removing the error and make sure duplication error message is shown when appropriate.

[peggynewman]

Cheers Adam, from memory I think it's also difficult to search for existing providerMaps...?

[adam-collins]

Settled on these changes:

• Added notation to indicate that 'Collection' dropdown is mandatory.
• Added 'list providerMaps' button that will list all provider maps on a single page (no pagination).
• Added 'list provider codes' button that will list all provider codes on a single page (no pagination).

Provider maps are unique by the collection drop down. It does not show duplicates so it is not possible to create a duplicate.

These changes are in the commit https://github.com/AtlasOfLivingAustralia/collectory/commit/aa3719e22daefcaeefd210d728595291dfb7ceb8

[rosemaryjoconnor]

Hi adam thanks. Yes, I was using the codes lists for both collection and institution, this seemed to be the only way I could get things to work correctly in test.

Is there a possibility of a search function for Provider Maps or at least be able to sort by the Institution or collection code?

[adam-collins]

This is on collections test for testing

[rosemaryjoconnor]

Hi Adam, ok I now realise why I was using the code lists. If for example you choose Institution: Tasmanian Museum and Art Gallery, no collection codes display in the dropdown to select.

In order to create the Provider map I had to select from the code lists, that is:

• Institution code: TMAG
• Collection code: Tissue

There are a few other things re the UI that are quite confusing:

• Not all institutions and collections have codes associated, based on the dropdowns that wouldn't be obvious.
• The code lists displayed for both Institution and Collections are identical - possibly they are derived from any codes that have been added rather than the acronym they match on the Institution or Collection list information

For both of the above I can understand how that may be resolved in the back-end when matching but it does make the UI confusing.

If we are using this incorrectly any help is appreciated but I couldn't find any other way to make it work.

thoughts?

[adam-collins]

A slight change in procedure may be required:

1. On the page listing provider maps (https://collections-test.ala.org.au/providerMap/list), click 'list all providerMaps'. This will reload the page with all provider maps listed on a single page so that you can do a text search for the collection name.
2. Search for the collection name (not collection code). Provider Maps are unique by the collection name. If a provider map already exists for a collection you will not be able to reselect that same collection, preventing a duplicate from being created.
3. If you find the collection name, edit that provider map
4. If you don't find the collection name, create a new provider map.
5. (Optional) Selecting the institution will also apply a filter to the list of collection names. If you don't find the collection it may already have an existing provider map or may not be linked to the institution.
6. Select the collection name from the drop down list.
7. (Optional) select one or more institution and collection codes from the list boxes.
8. Save.

Further notes:

• There is a single list of provider codes that is used for both collections and institutions.
• The provider codes admin page now contains 'list all providerCodes' button to list all codes on a single page without paging for the use of searching for existing codes.