Roles and Permissions: Define two roles - 'Author' and 'Publisher'. Authors can create and edit content, while Publishers have the authority to review and approve it.
Workflow: Authors mark documents as "Ready for Review" upon completion. Publishers are notified and can either approve the document or return it with feedback.
Technical Implementation: Utilize existing notification and document status features in BookStack, or integrate with third-party task management tools if necessary.
Revision Process
Setting Revision Intervals: Publishers set a revision interval (e.g., 1 year, 2 years) upon document approval.
Reminder System: Implement a system to remind Publishers to review documents that haven't been edited since the last set revision date.
Technical Implementation: Use existing reminder and deadline features in BookStack, or integrate with calendar tools or task management systems.
Describe the benefits this would bring to existing BookStack users
Streamlined Collaboration: The approval process formalizes document review, ensuring that all content meets quality standards before publication.
Consistent Content Quality: Regular revisions keep the information up-to-date and relevant, maintaining the integrity of the content in BookStack.
Enhanced Document Management: These features provide a structured approach to content creation and maintenance, making it easier for teams to manage their documentation workflow.
Increased Efficiency: Automated reminders and clear roles reduce the time spent on manual follow-ups and content checks.
Can the goal of this request already be achieved via other means?
Currently, BookStack does not have a dedicated system for document approval and scheduled revisions. While some aspects of document management can be handled through manual processes or external tools, these methods lack the efficiency and integration that a built-in feature would provide. The proposed features would streamline these processes directly within the BookStack platform, enhancing user experience and workflow management.
Have you searched for an existing open/closed issue?
[X] I have searched for existing issues and none cover my fundamental request
Describe the feature you'd like
Approval Process
Revision Process
Describe the benefits this would bring to existing BookStack users
Can the goal of this request already be achieved via other means?
Currently, BookStack does not have a dedicated system for document approval and scheduled revisions. While some aspects of document management can be handled through manual processes or external tools, these methods lack the efficiency and integration that a built-in feature would provide. The proposed features would streamline these processes directly within the BookStack platform, enhancing user experience and workflow management.
Have you searched for an existing open/closed issue?
How long have you been using BookStack?
3 months to 1 year
Additional context
No response