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Checklist for workshop organisation #7

Open pherterich opened 6 years ago

pherterich commented 6 years ago

My start on a list of things to do

On the day

RaoOfPhysics commented 6 years ago

Non-academics won't have eduroam, so good to have a few wifi options!

betatim commented 6 years ago

Some more things:

Can you add them to the top comment? I could edit it myself but that feels a bit rude.

pherterich commented 6 years ago

Done. Ashamed how the vegan could forget to spell out the food requirements that need organising...

trallard commented 6 years ago
betatim commented 6 years ago

My COC suggestion: https://mozillafestival.org/guidelines

betatim commented 6 years ago

How much effort do you think organising for a recording of the event will be?

pherterich commented 6 years ago

Depends on the location I'd say. At Birmingham, we could use the lecture capture system for everything that's a standard presentation/demo. I might need to fiddle around a bit to get that into a video file that you could upload to various free platforms, but basic recording and a link to our system isn't too complicated, so we could give that a shot and see if people find it useful.

RaoOfPhysics commented 6 years ago

Pinging @npscience for general wisdom and for her experience with the recently concluded #eLifeSprint she ran.

heluc commented 6 years ago

I booked the room for the Lausanne event at EPFL, should be big enough for 30 people, can be arranged for teaching and workshop format

npscience commented 6 years ago

@betatim — re: code of conduct, the Moz CPGs are good as participation guidelines. You might find you need something more legalese, and with a framework for enforcing, whilst retaining lightweight-ness. For that, I recommend the Geek Feminism wiki, created by the Ada Initiative and other volunteers (CC0).

At the eLife Sprint, we had participation guidelines — see pdf — as well as a formal code of conduct (link; scroll below sponsor logos; inspired by GeekFeminism and OpenCon 2017) and enforcement procedure. The former was to help encourage a good working atmosphere, the latter was preparation to ensure we could deal with any disruptive or inappropriate behaviour that was reported. Both contributed towards the main goal of sustaining a safe and welcoming work environment. Happy to chat in person about this if you need.

For recording — do you want to record to share later? Or to livestream? I would say that that dictates what your options are. I wouldn't say any are easy/cheap, so I would recommend clarifying your aim for recording. Are there more lightweight ways you can involve others (livestream --> live notes on etherpad with GoogleMeet running to show the room?) or document the action (recorded video --> photos, notes, twitter feed?)?

I'd also add in:

RaoOfPhysics commented 6 years ago

Also check out this post on the UK Government's Accessibility blog: Advice for making events and presentations accessible

betatim commented 6 years ago

Added the checklist items to the top comment.

My personal opinion is -0 on recording of any form. It is a lot of work to get a good recording, and even good recordings are not soo useful if the format isn't a talk/presentation. At least I very rarely watch one and think "yeah that was worth my time". I'd rather invest effort in making sure there is good audio for everyone in the room. (Recording the event also makes it impossible to have Chatham House Rule, which seems to encourage people to say things.)

Legalese COC: I think the full version of the MozFest guidelines (https://www.mozilla.org/en-US/about/governance/policies/participation/) linked from the original link is what you are looking for? The important modification would be to name two people (with at least one unconnected to those organising the event) as points of contact. Note: because of who I am I have very little experience with COC related issues, so I defer to those who want to champion a particular approach, especially if that is different from what I suggest.