Addition of multiple new elements related to staff positions.

[GeorgePhelps]

This is for capturing needs not currently supported by the CEDS model. Please do not send or share actual data as examples in this issue or in attachments.

Author(s) George Phelps

Authoring Organization(s) North Carolina Department of Public Instruction (NCDPI)

Email address George.phelps@dpi.nc.gov

Use Case Title Request for new staff position elements

Use Case Description Districts create positions that contain the details for staff employment. Districts capture data on positions for purposes of budgeting, planning, and reporting. This information is about the positions and not the staff in them.

• Position Identifier – A unique number or alphanumeric code assigned to a position by a district, school, state, registry, or other agency or entity.

• Position Identification System - A coding scheme that is used for identification and record-keeping purposes by schools, social services, registry, or other agencies to refer to a position.

  • Value Set: State, District, School

• Position Status

  • Value Set: On Hold – the position is temporarily not in use. Vacant – the position is vacant. Inactive – the position is no longer in use Interim – An employee is temporarily assigned to the position. Filled – An employee has been assigned to the position.

• Position Class

  • Value Set: Permanent, Temporary

• Pre-K Status Indicator - An indication that the position works with Pre-Kindergarten students.

  • Value Set: PREK, NOTPREK

• Budgeted Annual Salary - The annual salary that is budgeted for the position.

• Months of Employment – The months of employment budgeted for the position.

• Hourly Rate - The budgeted hourly rate for the position.

• Standard Hours Per Year – The total number of work hours in a year budgeted for this position.

• Standard Hours Per Day - The total number of work hours in day budgeted for this position.

(Removed from this request: Funding Percent - The percentage a specific budget code covers for the position.)

Use Case Background Districts create positions that contain the details for staff employment. Districts capture data on positions for purposes of budgeting, planning, and reporting. This information is about the positions and not the staff in them.

Location of Element in the Domain Entity Schema NEW - K12 -> LEA ->Position?

[martinbherbener]

Hi,

• If you make the label for "Pre-K Status Indicator" a bit more generic then maybe it can be used to indicate other grade-specific info in the future? The option set for now could be "PREK, OTHER" to meet the immediate need.

• For Funding Percent - does there need to be a way to indicate which specific budget code is reference? Is this conceptually a sub-entity to allow a list of budget codes and associated percentages?

thanks!

Martin

[GeorgePhelps]

Martin, For Funding Percent it is related to the budget code (s) used for funding a position. I will update the request as it should be moved to K12>LEA>Finance.

[jackie-hughes]

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