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CEDStandards / CEDS-Elements

The Common Education Data Standards (CEDS) are an education data management initiative whose purpose is to streamline the understanding of data within and across P-20W institutions and sectors. CEDS includes a common vocabulary complete with standard elements names, definitions, and option sets. This repository contains all the CEDS elements, definitions, option sets and their definitions, and entities and definitions. Its purpose is to expand that vocabulary to meet the needs of every education stakeholder. The expanded vocabulary is then added to the CEDS Integration Data Store and CEDS Data Warehouse – the other two repositories located here.
http://ceds.ed.gov
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Identify acronyms in DES and spell them out #637

Open jackie-hughes opened 1 year ago

jackie-hughes commented 1 year ago

This is for capturing needs not currently supported by the CEDS model. Please do not send or share actual data as examples in this issue or in attachments.

Author(s) Jackie Hughes

Authoring Organization(s)

Email address jhughes@aemcorp.com

Use Case Title Identify acronyms in DES and spell them out

Use Case Description List the proposed element name(s), definition(s), and/or option set(s).

Change the following entities in the Postsecondary Domain to spell out Postsecondary:

PS Institution change to Postsecondary Institution PS Applicant change to Postsecondary Applicant PS Student change to Postsecondary Student PS Staff change to Postsecondary Staff PS Program change to Postsecondary Program

Change the following elements from IEP to spell out Individualized Education Program.

IDEA IEP Status IEP Alternative Assessment Rationale IEP Authorization Document Type IEP Authorization Rejected Portion Description IEP Authorization Rejected Portion Explanation IEP Eligibility Evaluation Type IEP Goal Type IEP Present Level Academic Description IEP Present Level Functional Description IEP Present Level General Education Description IEP Present Level Parent Concern Description IEP Present Level Preschool Description IEP Present Level Student Concern Description IEP Present Level Student Strengths Description IEP Transfer of Rights Statement Disciplinary Action IEP Placement Meeting Indicator

Change the following element option sets that reference IEP to spell out Individualized Education Program.

Element Name: Assessment Session Special Circumstances Type Option Set:

  1. Reading passage read to student (IEP) | Reading passage read to student (IEP) is specified as an unusual event occurred during the administration of the assessment.
  2. Student used math journal (non-IEP) | Student used math journal (non-IEP) is specified as an unusual event occurred during the administration of the assessment.

Element Name: Building Special Education Specialty Space Type Option Set:

  1. IEP conference room | IEP conference room is specified as the space designed, located, furnished, and equipped to support instruction of children with special physical, emotional, and/or educational needs.

Element Name: Exit Reason Option Set:

  1. Received certificate of completion, modified diploma, or finished IEP requirements | Received certificate of completion, modified diploma, or finished IEP requirements
  2. Student with disabilities remaining in school to receive transitional services | Student with disabilities who met the district graduation requirements for a regular diploma but is remaining in school to receive transitional services deemed necessary by the IEP team.

Element Name: IEP Authorization Document Type Option Set:

  1. IEP | IEP is specified as the type of Individualized Education Plan document authorized

Element Name: IEP Eligibility Evaluation Type Option Set:

  1. Initial | Initial is the purpose within the IEP lifecycle for which the eligibility evaluation is conducted. | Initial
  2. Reevaluation | Reevaluation is the purpose within the IEP lifecycle for which the eligibility evaluation is conducted.

Element Name: IEP Goal Type Option Set:

  1. Academic | Academic is the legal category for an IEP annual goal or short-term objectives
  2. Functional | Functional is the legal category for an IEP annual goal or short-term objectives.
  3. Transitional Transitional is the legal category for an IEP annual goal or short-term objectives.

Element Name: Local Education Agency Type Option Set:

  1. Service Agency An agency that does not operate schools, instead it provides specialized educational services (such as career and technical education) or related services (such as services in IEPs) to other education agencies that the agencies cannot readily provide for themselves.

Element Name: Responsible District Type Option Set: 1.Individualized education program (IEP) The role/relationship type assigned to an organization, institution, or agency responsible for creating and maintaining the student's IEP, a written instructional plan for students with disabilities designated as special education students under the Individuals with Disabilities Education Act (IDEA-Part B) which includes: 1) a statement of present levels of educational performance of a child; 2) a statement of annual goals including short-term instructional objectives; 3) a statement of specific education and related services to be provided and the extent to which the child will be able to participate in regular educational programs; 4) a projected date for initiation and anticipated duration of services; and 5) appropriate objectives, criteria and evaluation procedures and schedules for determining, on at least an annual basis, whether instructional objectives are being achieved.

Change element definitions to spell out IEP in the following elements: IEP Transfer of Rights Statement IEP Goal Type IEP Eligibility Evaluation Type

Use Case Background CEDS Version 11 updated changes to CEDS Naming Conventions to eliminate the use of acronyms. To reduce confusion and maintain clear naming standards, all words must be spelled out. Acronyms will not be used. Comparability of meaning is most critical for implementation; however, consistent and clear naming can make it easier to compare data across systems and domains of systems.

In Version 11, updates were made to the DES to spell out EL to distinguish Early Learning and English Learner.

Location of Element in the Domain Entity Schema

DES locations will not be changing for the elements listed.

4pins commented 1 year ago

While I initially learned that IEP means "Individualized Education Plan" I have come to learn that it usually means "Individualized Education Program."

General: https://en.wikipedia.org/wiki/Individualized_Education_Program WA State: https://www.k12.wa.us/student-success/special-education/family-engagement-and-guidance/individualized-education-program-iep

Please consider this before adopting the spelling out of IEP.

jackie-hughes commented 1 year ago

@4pins Thank you for reading the use case, your comments, and references. I modified the use case to state Individualized Education Program.