Create Email Template(s) For Reaching out for Data

Call-for-Code-for-Racial-Justice / Open-Sentencing

To help public defenders better serve their clients, Open Sentencing shows racial bias in data such as demographics providing insights for each case

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Create Email Template(s) For Reaching out for Data #47

Open sforsyth089 opened 3 years ago

sforsyth089 commented 3 years ago

Background on the problem the feature will solve/improved user experience

We will have to reach out to multiple entities for data. Ideally we have an easy to use/adjust started document for this purpose.

Describe the solution you'd like

A template email for getting in touch with states/ etc explaining our needs.

Acceptance Criteria

Team approves and represents our project well.

THINGS TO CONSIDER:

FOI data sometimes comes at a cost for pulling the data, we need to ask in a way to avoid charges
Side comment: Is there any IBM budget for this at all?
Do we need IBM legal review?
States/Cities/Other locations may vary in what they already share / can provide. We want a 'core' list of fields (i.e. race) but also want to be open to take anything helpful.
We can take any format and standardize to our needs.
Do we need to think about varying politics per location?

@Sabine-Justilien We want to talk about the items above with you to think about enhancing our data collection.

joannhh commented 3 years ago

Meeting held on 10/23/21 (Hui/Stacy/Jo Ann)

Will engage Sabine for any data requests that may require budget
Discussed that Hui and Tyler reviewed NY State database and saw that it's similar to Cook County
Hui will have Tyler to share the NY State email request with Stacy so that the context can be incorporated into the overall data collection task
Based on additional research, Florida would possibly be a good target dataset: http://www.dc.state.fl.us/pub/obis_request.html (Hui will research further)
Jo Ann and Stacy to continue to search for others and update the tracking spreadsheet
Siran may be needed to help provide background assistance for some linear regression

sforsyth089 commented 3 years ago

Hui sent emails we can start with. Hui - Can you attach here?

Florida asked for data to be submitted through public records system: "Please submit your request through our public records system (https://clicktime.symantec.com/3LsRQCFEmSae8cdTnDpHJ2n7Vc?u=http%3A%2F%2Fwww.dc.state.fl.us%2Fcomm%2FPRR.html). "

github-actions[bot] commented 2 years ago

:wave: Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.

juliaross-67 commented 2 years ago

Hi Team! I'm new to this project, is this still an open issue? I could help submit public records requests if that would be useful

demilolu commented 2 years ago

@jross1996 we'd love to have you join our efforts! cc: @sforsyth089 @joannhh

joannhh commented 2 years ago

Hi @jross1996 Thank you! Yes, most definitely, we can use your help. Some of the key items within a rich datasets are: race, gender, charges, location, case ID

Let us know if you have further questions and if you're successful in gathering any data! @sforsyth089

juliaross-67 commented 2 years ago

Great! I’ll start searching and keep you all posted!

github-actions[bot] commented 2 years ago

:wave: Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.

github-actions[bot] commented 2 years ago

:wave: Hi! This issue has been marked stale due to inactivity. If no further activity occurs, it will automatically be closed.