Annual Resident Listing Form

[joshuagee]

Relevant links (current state):

1. https://www.cityofboston.gov/elections/arl/
2. How-To: https://www.boston.gov/departments/elections/how-add-your-name-annual-census

Contacts:

• Sabino Piemonte, sabino.piemonte@boston.gov
• Kyron Owens, kyron.owens@boston.gov

[joshuagee]

Proposed change: https://boston.seamlessdocs.com/f/5vN8DX

which would live at: https://www.boston.gov/annual-resident-listing

Other things tried:

1. Google Drive -- believe Google Sheets? @rachelbraun need to confirm if this is what's being used

2. Sabino has set up his own access database to convert the spreadsheet output into printable sheets.

3. PDF merge: Josh found a chrome plugin (https://pdfmerge.w69b.com/) that seems to work well for combining and downloading, but need to get it vetted somehow. Didn't work.

[joshuagee]

Current state: This is a custom-built web application. Ownership of the application is unclear, but lies between Digital Team and Elections. Printed out records are entered into a secure desktop-based application provided by the Secretary of State's office. A lot of the front end form question limitations on our end are to match the limitations from the State level.

[joshuagee]

Front end wants/needs: Elections Department wants people to be able to add multiple household members per address. Currently, residents need to list each person per address.

• [x] Wanted information that ties pdfs together (so a multi-page pdf can be printed and not lost). Address on every page.
• [x] Wanted information about pains of perjury.
• [x] Language tweaks.

Users want a mobile-friendly experience and a way to quickly and easily submit things.

DoIT/Digital wants something simple that doesn't require custom development/support.

Proposed fields (which past reports from Josh have been approved/vetted by Sabino):

• [x] Need to ask for apt # in residential address ( can we separate street address into st#, Street
• [x] name, street title(ex. St, ave,ct as a drop down) apt#
• [x]  Can the State Default to MA, but can be changed ?
• [x]  Can you change the separators in the Date of Birth or supply to me in separate fields?
• [x]  Need to ask for dogs
• [x]  Need to ask if there is a different mailing address need complete address with zip
• [x]  Need a slot for middle name or initial
• [x]  Need a slot for title (sr, jr, etc)
• [x]  Need to have the Zip Code with leading zero. If not possible, let me know so I can adjust.
• [x]  Change the gender question to male, female or other only
• [x]  Need to make these fields required:
• [x] o First
• [x] o Last
• [x] o DOB (Month, day, year)
• [x] o Either one phone or email
• [x] o All residential address fields
• [x] o Dogs (can this be a drop down as well from 0-9)
• [x]  Need to get a date and time of submission.

Back end wants/needs: A user logs in:

All submissions are listed in an administrative viewer and can be printed individually or in batches of 100 (ideally batches). Once they are printed, they should be removed from the file.

Submissions are currently in a particular format, but business owners [Elections] don't care whether that format is the same or not moving forward.

[rachelbraun]

Awaiting list of POCs from Elections. Form with Elections for final review.