Venue Safety - risks / fire / evacuation plans

[AmyCYF]

Description: To ensure the safety and compliance of all venues used for the in-person sessions, we need to thoroughly review fire safety and evacuation plans. This task involves gathering fire safety documentation from each venue, identifying any specific risks or requirements, and compiling a comprehensive fire safety guide for our communities. Accessibility will also be investigated to guarantee that all participants can safely access and evacuate the venues.

Acceptance Criteria:

• [ ] Review all provided venue documents to locate fire safety and evacuation information.
• [ ] Email venues to request missing or unclear fire safety and evacuation information.
• [ ] Compile a document outlining general fire safety compliance requirements for all venues.
• [ ] Identify specific fire safety requirements and risks for each venue.
• [ ] Investigate the accessibility of each venue, ensuring it meets safety and inclusion standards.
• [ ] Distribute fire safety and evacuation plans to each community using the venues and add to the appropriate Canvas.
• [ ] Provide an estimated timeline for completing the fire safety review and documentation process.

[cynthimicallef101]

1. London Office:

• Received Fire Escape Plan from Ben Wintour (Integrated Spaces)
• Updated 14 Bedford Row Office Guidelines document
• Updated Venues Management Spreadsheet for internal use
• Updated london-office-14-bedford-row-holborn canvas
• Updated ITP Slack: London Office Holborn canvas
• Updated ITD Slack: London Community canvas

2. Aston University:

   • Contacted Tony Beaumont for Fire Escape Plan & Accessibility. He sent me an Accessibility doc from 2017
   • Tony is checking if Aston uni can send us a more up-to-date version for Accessibility and if there is a Fire Escape Plan

3. DF Capital - Manchester

   • Contacted Tony Reilly-Romo and Vicki Marsh (both DF Capital). Vicki will send documents

4. Strathclyde Uni - Scotland

   • Sent an email to Katie enquiring about Fire Escape Plan and Accessibility document

[cynthimicallef101]

• London - Video tutorial recorded. Saved in folder and linked in project plan spreadsheet.
• Created a Project Plan Document
• DF Capital - Received documents. Saved in Shared drives and updated in Venues Management - Internal Spreadsheet.
• Sheffield Learn Create Sell, Zak contacted. He will send an email with documents and information next week 28.10
• London - Brixton (new building). Added to both Venues Management - Internal spreadsheet. Requested Ben Wintour for Fire Escape Plan and Accessibility information.
• Manchester SeaSaw building: No Action taken yet