Venue Safety - risks / fire / evacuation plans

[AmyCYF]

Description: To ensure the safety and compliance of all venues used for the in-person sessions, we need to thoroughly review fire safety and evacuation plans. This task involves gathering fire safety documentation from each venue, identifying any specific risks or requirements, and compiling a comprehensive fire safety guide for our communities. Accessibility will also be investigated to guarantee that all participants can safely access and evacuate the venues.

Acceptance Criteria:

• [ ] #218
• [ ] #219
• [x] #220
• [ ] #222
• [ ] #223
• [ ] #224

[cynthimicallef101]

1. London Office:

• Received Fire Escape Plan from Ben Wintour (Integrated Spaces)
• Updated 14 Bedford Row Office Guidelines document
• Updated Venues Management Spreadsheet for internal use
• Updated london-office-14-bedford-row-holborn canvas
• Updated ITP Slack: London Office Holborn canvas
• Updated ITD Slack: London Community canvas

2. Aston University:

   • Contacted Tony Beaumont for Fire Escape Plan & Accessibility. He sent me an Accessibility doc from 2017
   • Tony is checking if Aston uni can send us a more up-to-date version for Accessibility and if there is a Fire Escape Plan

3. DF Capital - Manchester

   • Contacted Tony Reilly-Romo and Vicki Marsh (both DF Capital). Vicki will send documents

4. Strathclyde Uni - Scotland

   • Sent an email to Katie enquiring about Fire Escape Plan and Accessibility document

[cynthimicallef101]

• London - Video tutorial recorded. Saved in folder and linked in project plan spreadsheet.
• Created a Project Plan Document
• DF Capital - Received documents. Saved in Shared drives and updated in Venues Management - Internal Spreadsheet.
• Sheffield Learn Create Sell, Zak contacted. He will send an email with documents and information next week 28.10
• London - Brixton (new building). Added to both Venues Management - Internal spreadsheet. Requested Ben Wintour for Fire Escape Plan and Accessibility information.
• Manchester SeaSaw building: No Action taken yet

[cynthimicallef101]

• DF Capital: Need to update #north-west-volunteers canvas.
• DF Capital: Do I need to copy the same information in #north-west?
• Strathclyde Uni: Need to update in Scotland Canvas

[AmyCYF]

@cynthimicallef101 You can link one canvas to multiple channels

[AmyCYF]

@cynthimicallef101 are there any updates on this?

[cynthimicallef101]

I am blocking time for this tomorrow (Tuesday) morning.

[AmyCYF]

Thanks @cynthimicallef101 Please could all remaining venue information be gathered by Friday the 15th November

[cynthimicallef101]

@AmyCYF

1. DF Capital information updated in ITP Slack: #North-West Volunteer Canvas
2. Strathclyde University: reminded Katie Bharaj to send Fire safety and access information
3. Sheffield: Learn, Create, Sell: reminded Zak to send Fire safety and access information

[cynthimicallef101]

Venues Management - Internal (Staff) Use Only spreadsheet has up to date information as at 18.11.2024

[AmyCYF]

@cynthimicallef101 I created tracking tickets for each of the associated tasks for this ticket.

Regarding the below: Strathclyde University: I saw Katie Bharaj replied and said she could talk you through it. Have you set up a call to get this information? ONce she has talked you through it please put the details on the Scotland canvas.

Sheffield: Learn, Create, Sell: I remember Liliana saying it was best to call Zak - have you called him for this information? Another option is to ask CJ (the Sheffield volunteer) if there is anything on site that we can reference (such as a fire escape plan)