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DILCISBoard / GroupDocumentation

Internal documentation of the DILCIS Board (e.g. meeting minutes, notes, ideas, etc.)
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Glossary #8

Open karinoolu opened 5 years ago

karinoolu commented 5 years ago

I would suggest to add a glossary of core terminology used. Of course, most of this core terminology came from OAIS and PREMIS, but since CSIP are released as stand alone document, I think it would be useful to have a common understanding of terms, for those less familiar with the other standards.

karinbredenberg commented 5 years ago

Needs to be investigated more.

jmaferreira commented 5 years ago

The SIP has a glossary as an appendix:

Glossary

Term Definition
Archival creator An organisation unit or individual that creates records and/or manages records during their active use.
Archive An organisation that intends to preserve information for Access and (re)use by a Designated Community.
Delivering organisation The organisation delivering an information package to the archive. For stating and extending the information use of the “Producer organisation name” and “Submitting organisation name” elements is recommended.
ERMS A type of content management software known as an Electronic Records Management System.
Information Package A logical container composed of optional Content Information and optional associated Preservation Description Information. Associated with this Information Package is Packaging Information used to delimit and identify the Content Information and Package Description information used to facilitate searches for the Content Information.
Ingest The OAIS functional entity that contains the services and functions that accept Submission Information Packages from Producers, prepares Archival Information Packages for storage, and ensures that Archival Information Packages and their supporting Descriptive Information become established within the OAIS.
OAIS The Open Archival Information System is an archive (and a standard: ISO 14721:2003), consisting of an organisation of people and systems that has accepted the responsibility to preserve information and make it available for a Designated Community.
Producing organisation The organisational unit or individual that has the authority to transfer records to an archive. Usually the producer is also the records creator but this is not always the case, sometimes the producer is different from the records creator. For example: An author dies and her literary executor gains the authority to transfer her papers to an archive. The author is the records creator and the literary executor is the producer. For example: Department X gets reorganised out of existence and Department Y, which takes over the functional responsibilities of Department X, gains the authority to transfer the records of Department X to the archive. Department X is the records creator and Department Y is the producer. Counter example: The Department of Widget Science transfers some of its own records to the archive. The Department of Widget Science is the records creator and the producer.
Submission Information Package (SIP) An Information Package that is delivered by the Producer to the OAIS for use in the construction or update of one or more AIPs and/or the associated Descriptive Information.
Submitting organisation Name of the organisation submitting the package to the archive. Extends the delivery information since it may be the case that the content of a creator is held by another part of the organisation.