Issue:
In E2 after an assessment is complete and the user refreshes their metadata, the most recent completed assessment for all health facilities that user is assigned to show up under their “Complete Assessments”. For higher level supervisors that are assigned to many facilities (think Regional supervisors in Ghana who could have 200+ facilities under their charge) this can quickly become complicated. First, it would be difficult to find/review the few health facilities they care about for that round. Also, having that many facilities loaded onto a tablet could make it very slow. At the same time, reassigning users to a specific set of facilities prior to each round of OTSS is time-consuming and unsustainable.
Current Solution:
1) Sub-County/District Supervisors – Only assign sub-county supervisors to the facilities within their district/sub-county. We’ll need to check what the max is here. In Kenya, the max is 30 per Sub-County. In Malawi, I think the max is more like 50- so we may need to rethink this a bit, depending. However, in Malawi we only visit about 10 facilities in an OTSS round – so maybe it’s ok as we’ll never really reach 50. (All thoughts are welcome on how to address this issue!)
2) County/Regional/Provincial Supervisors – Only assign them to higher level facilities within their County (i.e. District Hospitals/Referral Hospitals). Before each round of OTSS update their user account if there’s any other health facilities they will be visiting. When we do the Data User Training we will show them how to update their own user account so that they can add/change facilities before each round of OTSS themselves.
3) MalariaCare Staff – If they work primarily in a subset of facilities, then assign them to those facilities (i.e. MalariaCare Homa Bay Coordinator would be assigned facilities like the County Supervisor). If national staff, then don’t assign any facilities – Show them how to update their own account before each round of OTSS.
4) Sub-County/District Generic User accounts – Keep these user accounts as a back-up accounts. Assign them to all the facilities within the sub-county/district (although will need to consider the max). Then, if a user is unable to access a facility that they are visiting because it’s not assigned to them they can logout and log back in under this account.
Potential future solution: In future EDS developments we could add a component of the application where users can assign themselves to a set of facilities when they login – so that only those facilities will show up in the complete assessments section – but this will take substantially more development time and will have to be developed later, if we decide we want to add this component.
Issue: In E2 after an assessment is complete and the user refreshes their metadata, the most recent completed assessment for all health facilities that user is assigned to show up under their “Complete Assessments”. For higher level supervisors that are assigned to many facilities (think Regional supervisors in Ghana who could have 200+ facilities under their charge) this can quickly become complicated. First, it would be difficult to find/review the few health facilities they care about for that round. Also, having that many facilities loaded onto a tablet could make it very slow. At the same time, reassigning users to a specific set of facilities prior to each round of OTSS is time-consuming and unsustainable.
Current Solution: 1) Sub-County/District Supervisors – Only assign sub-county supervisors to the facilities within their district/sub-county. We’ll need to check what the max is here. In Kenya, the max is 30 per Sub-County. In Malawi, I think the max is more like 50- so we may need to rethink this a bit, depending. However, in Malawi we only visit about 10 facilities in an OTSS round – so maybe it’s ok as we’ll never really reach 50. (All thoughts are welcome on how to address this issue!) 2) County/Regional/Provincial Supervisors – Only assign them to higher level facilities within their County (i.e. District Hospitals/Referral Hospitals). Before each round of OTSS update their user account if there’s any other health facilities they will be visiting. When we do the Data User Training we will show them how to update their own user account so that they can add/change facilities before each round of OTSS themselves. 3) MalariaCare Staff – If they work primarily in a subset of facilities, then assign them to those facilities (i.e. MalariaCare Homa Bay Coordinator would be assigned facilities like the County Supervisor). If national staff, then don’t assign any facilities – Show them how to update their own account before each round of OTSS. 4) Sub-County/District Generic User accounts – Keep these user accounts as a back-up accounts. Assign them to all the facilities within the sub-county/district (although will need to consider the max). Then, if a user is unable to access a facility that they are visiting because it’s not assigned to them they can logout and log back in under this account.
Potential future solution: In future EDS developments we could add a component of the application where users can assign themselves to a set of facilities when they login – so that only those facilities will show up in the complete assessments section – but this will take substantially more development time and will have to be developed later, if we decide we want to add this component.