Allow the modular addition of further personal data recording about volunteers (e.g. next of kin, information about health or disability)

[PatReynolds]

such data must be held securely: better on our systems with limited access then on individual volunteer manager's personal systems.

[edickens]

Just a Notes field will do, provided it is secure and not visible in the Profile by the UserID. However we need to be careful about holding personal data and opinions under the Data Protection Act. Guidance in the Help is needed for SCs.

[PatReynolds]

Notes field is a good solution. Guidance is in the Security Policy. Guidance is to store such information (if there is a need to hold it) on our severs, not scs' computers.

Pat Reynolds Executive Director, Free UK Genealogy

On 20 Mar 2017 3:28 p.m., "Eric Dickens" notifications@github.com wrote:

Just a Notes field will do, provided it is secure and not visible in the Profile by the UserID. However we need to be careful about holding personal data and opinions under the Data Protection Act. Guidance in the Help is needed for SCs.

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[Captainkirkdawson]

Does not sound like an appropriate use of a Notes field. If we have need to hold secure information it should be stored in an appropriate field and treated accordingly. If we put in the notes field we will need to treat the Notes field securely and not display it except under controlled situations. Not what one would expect to do with a notes field.

[edickens]

Agreed. A new secure field, but it can be free text rather than selecting the reasons.

[PatReynolds]

That sounds perfect.

Pat Reynolds Executive Director, Free UK Genealogy

On 23 Mar 2017 4:04 p.m., "Eric Dickens" notifications@github.com wrote:

Agreed. A new secure field, but it can be free text rather than selecting the reasons.

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[Captainkirkdawson]

Are any such fields currently proposed? If not this should be closed. What is agreed is a development practice

[edickens]

If we do hold this information, then we need to be careful of the Data Protection Act, in particular changes coming shortly. However, the transcribers themselves may want to supply this personal information so that the SC understands their problems and we can find people who can check out programming Access changes.

[Captainkirkdawson]

BUT Are any such fields currently proposed? If not this should be closed. Currently this story has no specific fields so is nothing but philosophy.

[richpomfret]

Need to add notes field to be seen by the cc/sc (and higher management) but no one else.

[Captainkirkdawson]

Please confirm the requirement is for the addition of a single notes field to be added to the userid_detail model and that it will be populated by an edit or in the original creation

[PatReynolds]

Confirmed.