New event: Dec 12 - Federalist event

[jthalls]

Online & In-person event scheduled for 12/12 9am - 12pm ET

event page: YouTube live link: https://www.youtube.com/watch?v=qeFNf2EPzpE FedRelay link: http://www.fedrcc.us//Enter.aspx?EventID=3447441&CustomerID=321 Google forms eval (attendee): https://docs.google.com/forms/d/e/1FAIpQLSeD8cEM7JfFgd0gIRaEgj4N4RXmywXZWzPsGNdvke1ml0xiSg/viewform?usp=sf_link

Tasks associated with event (will adjust if in-person only).

Prior:

• [x] Send calendar invite
• [x] Finalize event description - @jeremyzilar @wslack
• [x] Request video title card
• [x] Create event in Eventbrite
• [x] Create event in YouTube live
• [x] Post event page on DigitalGov
• [x] Request extra chairs for 4100 space
• [x] Request projector and screen from building management
• [x] Schedule emails through Eventbrite
• [x] Schedule real time captioning through FedRelay
• [x] Identify moderator for live chat/online questions and send moderator script
• [x] Schedule tech check with presenters to review online platform and logistics of event
• [x] Work with DG team to promote via Social Media platforms
• [x] Track registration and provide event partner weekly registration updates
• [x] Set up evaluation in Google Forms and share with POC
• [x] Assign staff roles (for the day of the event)
• [x] Create and print name badges (if applicable)

Day of:

• [x] Set up signs
• [x] Make sure room is set up correctly
• [x] Ensure A/V is working properly in room
• [x] Set-up and test any equipment necessary (e.g. mics)
• [x] Manage registration and check-in folks
• [x] Computer and clicker available as main presentation computer in room
• [x] Respond to any inquires about the logistics/joining event from attendees
• [x] Manage online platform
• [x] Troubleshoot any technical problems with online platform
• [x] Work with moderator to manage attendee questions
• [x] Coordinate with presenters any content related items day of event
• [x] Coordinate with presenters any logistics  related items day of event
• [x] Record event

Post:

• [ ] Update metrics spreadsheet
• [x] Schedule post event/training retro
• [x] Add title card immediately following event
• [x] Send post-event email with link to video, evaluation, and any additional resources
• [x] Share evaluation results with event partner and presenters
• [ ] Conduct retro

[jeremyzilar]

I can look at this today and make sure it is ready to go up on the site.

[jeremyzilar]

Here is the doc for the event: https://docs.google.com/document/d/14SxeHRVKK-pNYo5NnpmEoO9_WDshwrnQaql2u1XTUW8/edit#heading=h.i6ol92g4witr