Make our booth amazing

[divine-comedian]

notes from jan 5 meeting

• Griff’s update - from Shannon “Booths are always canvases for you to paint on — we provide high-quality, black drape + table + chairs + power; orgs provide the creative. We have a provider who can totally get whatever AV setups you want. I’m working on getting Giveth a 10x20 booth to support mentorship as well as Givethy things.”
• we should have some space at the booth and have it as a meeting spot for volunteer coordination and sign up
• make sure it looks nice
• have the donation onboarding game inside of the giveth booth - complete first quest on the spot and get poap

[divine-comedian]

From Erin our PoC Jan 6

Hello friends!

The Design section of your dashboard is now live! It hosts everything you need to create an awesome space at the event.✨

This section in your dashboard includes: High-level floor plan of the venue Note: This is just a draft! Designs need to be accepted by the Fire Marshall so this will change Your specific booth dimensions The resources ETHDenver provides (e.g., backdrop, table, chairs, etc.) Link and login information to the Exhibitor Portal This is where you place your orders for furniture, signage, and other buildout requests Coast to Coast is serving as our General Services Contractor (GSC) this year and is the host of the Exhibitor Portal. They are your one-stop shop for all of your activation needs — signage, decor, AV, setup, and in/outbound shipping. It's important to note that as our official GSC, all shipments in/outbound must be managed by them.

If you choose to use another Installation & Dismantling company, please plan to submit the proper forms to Coast to Coast by February 23rd. This is known as an "Exhibitor Appointed Contractor". The EAC form is available in your dashboard, as well as the Exhibitor Portal.

If you will be designing your booth yourself and need to ship items to the event, the Exhibitor Portal has all the information you need re: inbound shipping.

We will be reaching out to start the booth selection process in the coming weeks, so stay tuned! In the meantime, have so much fun creating your space! 💥

Please reach out with any questions or request for support — we're here to help! [As always, telegram has the fastest response time so create a group with your team there if you haven’t already :)]

[divine-comedian]

Got access to portal for ordering things for our booth - provided access to ashley

DM for credentials

[WhyldWanderer]

Notes from Jan 12 meeting

Booth Coordination

Almond will take the lead on this with support (@Danibelle are you here and are you confirmed to come to ETHDenver? Would be willing to help support Almond on this??) - making sure we have the things we need and making it look awesome!! Booth setup on the 1st - Main event 2-5

• Almond to coordinate with Mitch about possibilities and collect information about booth needs
• We have transportaion for things like furniture, pillows, etc.
• Anything ordered from ETHDenver will be delivered
• Nikola would love to help make the booth look awesome but not yet confirmed
• Heather also happy to support at the booth
• Everyone should take shifts at the booth - lets make a schedule

[oyealmond]

NEXT STEPS

@divine-comedian @WhyldWanderer · Let's do the banners, vinyls & roll ups in Mexico. We need to define: – what kind of banners are we're going to have (size, material, types). · What the design is going to be? – ETHDenver, General Giveth · Who is going to make the design? – Rodri? Marko? · Are we having a hand paint backdrop? – Nikola? · Are we going to have extra furniture? (Is really expensive through ETHDenver vendor) · Are we going to have a TV, if yes, how are we going to get it? – Walmart and the take it back? – Do we also need a stand for the TV? · Who can help to move stuff? (TV, big things) – Griff & Lauren RB?, Heather? · We need to define everything we're going to print and get it printed in Mexico. · How many of each one we'll be printing? – QR codes – Stickers – Cards – Quests? / Poaps? – what else? · Are we going to have artists being feature in our booth? If yes, we need to print this, if not, who need to print it? · I'm missing something around the booth? · How are we will be asking for the reimbursement? / Do we need to wrote/request smth through the forum?

[divine-comedian]

@GriffGreen :point_up:

[oyealmond]

cc @freshelle

[oyealmond]

The issue for banners design here: https://github.com/Giveth/giveth-planning/issues/1191

[divine-comedian]

From Notes Feb 2nd

Tentative list of things for the booth:

• TV & TV stand - Griff magic to acquire
• Folding tables of undetermined amount - need to figure out how many
• Banners - two roll-ups and one grommeted hanging banner to be printed in Mexico
• Printed Materials (info sheets, QR code stickers
• chill zone area - need squish, tapestries, low table - will acquire from thrift stores in Denver (maybe heather has stuff too)

[oyealmond]

Update, we have 2 folding tables at the booth! :)