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Green-Software-Foundation / policy-wg

Engaging with external bodies and campaigns, commenting on existing or proposed policy related to green software as well as creating our own policy proposals.
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2024 01 08 #62

Closed seanmcilroy29 closed 5 months ago

seanmcilroy29 commented 6 months ago

2024 01 08

Time 0830 PST / 1630 BST - See the time in your timezone https://everytimezone.com/s/a8399b00

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Recordings

The Working Group Meeting is recorded and is available for members to review until the next scheduled meeting.

Roll Call

Please add 'Attended' to this issue during the meeting to denote attendance.

Any untracked attendees will be added by the GSF team below:

Agenda

MoU Review

Summary MOU and copyright issues.

  • Lisa McNally and the team are meeting with sustainable IoT folks tomorrow to finalize an MOU, with Namrata providing additional ideas and Shawn addressing a copyright question.
  • Sean McIlroy will update the MOU with reference to the charter outlining copyright associated with working groups and activities. Partnership and communication between working groups.
  • Namrata catches a mistake in a document and provides valuable insight on resource development.
  • The Communications Committee and Sustainable IT team will work together to develop a communication plan for the organization's stance on software measurement and data manipulation.
  • Lisa and Sean discuss finalising a document before sending it to the SC for ratification.

Sustainability and responsible computing in a meeting.

  • Chris suggests using GitHub issues to track the responsible computing MOU and provide extra context for the policy working group meeting.
  • Chris suggests reviewing and fleshing out the issue of responsible computing to provide context for new members
  • Lisa agrees to send out an agenda to get everyone on the same page for the next policy working group meeting

2024 Policy Focus

Summary

Policy focus for 2024 and roundtable conversations with industry members.

  • Chris mentions the importance of understanding embodied carbon in the context of infrastructure and software development.
  • The group discusses the challenge of quantifying the embedded carbon in open-source projects, with Chris Adams suggesting an action to flesh out the details.
  • Chris suggests breaking down the policy focus into Q1 and Q3 deliverables and delegating to specialised chairs.
  • Sean adds that the Financial Services working group may hold roundtable conversations with nominated members by the end of Q1. Categorizing initiatives and coordinating with other groups.
  • Lisa suggests adding a fourth category to the policy working group's meetings, where co chairs of each working group meet quarterly to share information and avoid overlap.
  • Lisa offers to lead this category, acknowledging her limited technical expertise but willing to shepherd and hurdle as needed.
  • Co-chairs discuss delegation of tasks and coordination with other groups. Contributing to a sustainability initiative.
  • Massimo and others question whether the working group needs scientific or business contributions.
  • Massimo expresses confusion about personal vs. software foundation contributions to a technical working group. Categorizing tasks for a policy working group.
  • Lisa suggests broadening participation in a document review by seeking volunteers from a policy group, rather than relying on co-chairs.
  • Lisa and Chris plan to create a spreadsheet to organize volunteers based on their areas of interest and capabilities.
  • Lisa suggests creating a spreadsheet to track progress on the JSF policy working group, with Michael and Narada helping to propose timelines and coordinate with other working groups.
  • Lisa and John discuss the need for additional information to be captured in the spreadsheet, with John offering to help review and provide feedback.
  • Lisa suggests using a two-pronged approach to reach a wider audience within the JSF community, including subscribers to the policy working group and those not currently involved.
  • Sean mentions that the policy working group has moved away from Slack and now uses email distribution lists for communication, but there may be a lack of understanding among some members about what's happening in the group. Tech initiatives and follow-up actions.
  • Chris Adams suggests following up on interest in tables or workshops in the financial services sector. GHG Protocol working groups and potential involvement.
  • Massimo suggests collecting live data on it impact on FSR orgs to understand potential savings on carbon footprint and co2 emissions.
  • Chris suggests bringing one person from each financial sector to shape the discussion on the 22nd, with the goal of firming up details and potentially scheduling an event in Q1.
  • Sean agrees to help inform the subject matter and delegates tasks to others, with the goal of resolving the matter and reviewing at the next meeting.
  • Group discuss GHG Protocol's working group involvement, with little clarity on their exact needs. Massimo if individuals can use the TSF for personal goals, such as school or work, while representing their own company.
  • Chris seeks input from other groups on handling logistics and delegation for the GSF's involvement in the JSF, including providing a mechanism for members to veto or step forward as the designated applicant. GSF representation and proposal submission.
  • Sean proposes having a sim submit the proposal instead of a non-paid person, providing options for how to proceed.
  • Chris clarifies that the sim can be the point of contact, but the working group drafted everything, and co-chairs can take a lead on submitting the proposal.
  • Chris and others discuss potential nominee for GSF position, with concerns about manipulation and decision-making.
  • Chris mentions a list of upcoming meetings, including the Eurovision Song Contest in Baku, Azerbaijan next year.
  • Lisa suggests alternating agenda preparation with herself and Michael to avoid overloading Chris with responsibilities.

Upcoming Events

Next meeting

Adjourn

Previous Meeting Action Items

muemich commented 6 months ago

attended

mrchrisadams commented 6 months ago

Attended.

mcrubellati commented 6 months ago

Attended

seanmcilroy29 commented 6 months ago

Attended

chargao commented 6 months ago

Attended

lisamcnally commented 6 months ago

Attended

seanmcilroy29 commented 5 months ago

Approved