2023-12-05 - Oversight Committee Agenda

[russelltrow]

Agenda - 2023-12-05

Time 16:30 (UTC) - See the time in your timezone

• Chair – Tammy McClellan (Microsoft)
• Vice-Chair – Chris Lloyd-Jones (Avanade)
• Convener – Russ Trow (GSF)

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Roll Call

Please add 'Attended' to this issue during the meeting to denote attendance. Any untracked attendees will be added by the GSF team below:

Agenda

• [ ] Convene & Roll Call
• [ ] Review previous meeting: https://github.com/Green-Software-Foundation/oc/issues/52
• [ ] Review/Approve agenda

Projects

GSF Project Tracker

• [ ] https://github.com/Green-Software-Foundation/oc/issues/56 - In progress

Governance

• [ ] https://github.com/Green-Software-Foundation/oc/issues/50
• [ ] https://github.com/Green-Software-Foundation/oc/issues/37
• [ ] Request for Discussion: Async-First Working Groups & OC

AOB

• [x] Reschedule or Cancel next meeting?

Next meeting

• [ ] 2nd January 2024

Adjourn

• [ ] Any objections?

[russelltrow]

Attended

[srini1978]

Attended

[Sealjay]

Attended!

[Henry-WattTime]

Attended

[tmcclell]

Attended

[russelltrow]

Meeting Notes

Projects

• Project Tracker is blocked for Avanade as it's not had a security review - Could the information be shared in another way? (@adamj89)

• [x] @russelltrow @Sophietn @seanmcilroy29 update Chairs/Leads on the GSF Project Tracker

Graduation review for Carbon Aware SDK v1

• Discussed the graduation review for CASDK. Confirmed that they are aiming for Graduation in Jan after release 1.2

• Briefly discussed the revised graduation criteria: https://oc.greensoftware.foundation/project-lifecycle.html#graduated

• [x] @Sophietn provide OC with further details on the Graduation Review process and the criteria ahead of the actual activity

Elections

https://greensoftwarefoundation.atlassian.net/wiki/spaces/~612dd45e45cd76006a84071a/pages/93814822/Elections

• Google Docs is blocked for a number of people including @greenhsu123. Thought we agreed to a different approach? (@seanmcilroy29)

• [x] @seanmcilroy29 update the "Current Working Group Chairs" section with WG names

• [x] @seanmcilroy29 ensure the nomination submissions are correct - e.g. Tammy hasn't applied for CWG

• [x] @seanmcilroy29 provide a status update on the elections this week

Individual Contributors

• @Sealjay asked about the status of ICs.
• @jawache discussed the legal challenges of having ICs.
• Suggestion of creating a new level such as Affiliate or Observer and having a
• Suggestion of making all meetings public and having a blanket disclaimer covering all contributions
• Will need to be discussed at the Steering Committee

Async-First

• @russelltrow @jawache verbally shared their idea on moving Working Groups to an 'async-first' approach

• Discussed increased use of email for communication - "Tammy already has 100+ emails a week"

• Agreed that a cultural change is required not just different tooling

• Discussed new Member Onboarding - Buddy system was trialed in the Standards WG, not a huge uptake

• [x] @russelltrow to share an RFD with the group

• [x] @russelltrow find examples of other organisations who successfully run 'async-first'

• [x] @jawache @NAMRATA-WOKE investigate the Buddy system trialed in the Standards WG

Actions

• [x] @russelltrow ask group if they wish to cancel or reschedule January 2nd meeting