[Agenda Item] Lifecycle Stage Change Approval Process

[Sophietn]

Overview: The Oversight Committee is the 'Approving body' for Software Projects progressing from Incubation > Graduated.

This is the Approval Process from the Software Project Lifecycle Documentation. Projects seeking to reach Graduated Stage must submit an issue to the Oversight Committee repo. GSF PM (and Project Leads) should meet with the Oversight Committee to showcase their project meets the acceptance criteria below for Graduation consensus approval.

Acceptance Criteria to Graduate The project must meet the Incubation requirements as well as the following:

• Have a active set of contributing members from at least two member organisations
• Have a public GitHub repo with clear project documentation on
  • Project overview (ReadMe)
  • How to contribute (contributing.md )
  • End User Guide (enablement.md)
  • Test coverage
  • Fit within GSF Theory of Change
• Have made a release deployment, even a ‘developer preview’
• Evidence of usefulness through real world use cases in the production environment, including testimonials (adopters.md)
• Have 100% of the applicable criteria for the Open SSF Best Practice Badge (security.md)
• Have an incident process agreed with GSF PM.
• Have GSF processes set up including
  • Project meetings and mailing lists
  • Up to date project documentation on confluence
  • Provide regular updates to the relevant WG
  • Have defined OKRs agreed by the GSF PM
• Similar or competitive projects are allowed, but the project should not contradict with another GSF Graduated project.

This Agenda item is to discuss what this should look like in practice.

• Should this review be synchronous or async?
• Should a Graduation review pack be prepared by the Project team eg. a presentation deck, for OC review?
• ?

Related topic: The type of agenda item you want to propose.

• [ ] Governance: New project
• [x] Governance: Other
• [x] Process
• [ ] External Engagement
• [ ] Technology
• [ ] Other

Related working groups:

• [ ] Community
• [ ] Open Source
• [ ] Policy
• [ ] Standards
• [x] Oversight Committee

Related issues or discussions: https://github.com/Green-Software-Foundation/oc/issues/23 https://github.com/Green-Software-Foundation/oc/issues/56

More information:

Any other information you want to add.

[Sophietn]

We didn't discuss this agenda item on the 6th Feb Oversight Committee, as we had only 3 attendees.

Below outlines the proposed approach we will take, unless we hear an objection.

We will raise an issue on the OC repo with all the links out to the project repo showcasing fulfilment of the Graduated lifecycle stage acceptance criteria. The issue will ask for a Motion to move the project from Incubation to Graduated lifecycle stage.

[Sophietn]

No objections received - closing out this issue.