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Green-Software-Foundation / toss

Transforming Organisational Software Sustainability (TOSS) - Using software emission calculation data for organisational decision making during the development and use of technology applications.
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2024.10.07 #26

Closed seanmcilroy29 closed 1 month ago

seanmcilroy29 commented 1 month ago

2024.10.07 Agenda/Minutes

Time 1700 (BST) - See the time in your timezone

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Recordings

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Roll Call

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Agenda

Miroboard Review

Discussions and Action Items

Next Meeting

Adjourn

Documentation

sk16-dev commented 1 month ago

Attended

PindyBhullar commented 1 month ago

Attended

seanmcilroy29 commented 1 month ago

Minutes

Summary Notes The team discussed the progress and future steps for the Toss framework. Key points included the development of the strategy, implementation, operational, and compliance pillars, focusing on energy reduction and sustainability. They reviewed the Miro board and guidance document, emphasizing the need for clarity and practical steps. The importance of continuous improvement, compliance, and AI integration was highlighted. The team also discussed the potential for a POC approach and the integration of ESG metrics. Feedback from participants suggested refining the document's details and considering different entry points for various team sizes and organizational maturity levels.

Minutes Progress on Toss Updates and Energy Assessments Sean O and Speaker 1 discuss progress on Toss updates and energy assessments. Group discuss recent opportunities to help with energy assessments for big clients. Discussion on the shift in client interest towards software-based energy reduction.

Review of Previous Workshop and Strategy Pillars Pindy recaps the last meeting held at the end of August. Discussion on the four key pillars: strategy, implementation, operational, and compliance. Pindy explains the brainstorming sessions and the initial sketches of the decision-making tree. Sean O and Pindy discuss the revised strategy pillar and the addition of a RACI matrix.

Detailed Walkthrough of Revised Strategy Pillar Pindy presents the revised strategy pillar, including personas, decision trees, and key questions. There is a discussion on the addition of subsections and data points in the decision tree. Pindy highlights the importance of continuous improvement and compliance. Sean O. and Pindy discuss including AI, water, electronic waste, and sustainable procurement in the strategy pillar.

Development of Guidance Document and Feedback Sean O introduces the guidance document aimed at making the decision tree more accessible. Discussion on the structure of the guidance document, including sections, deliverables, and templates. Pindy emphasizes the need for continuous feedback and iteration on the guidance document. Participants are encouraged to review the Miro board and provide comments and sticky notes. Discussion on ESG Metrics and Regulatory Compliance Member inquires about the inclusion of

ESG metrics and examples in the guidance document. Pindy explains the difference between examples and outputs and the importance of detailed KPIs. Discussion on the role of technology and automation in the Toss framework. Pindy mentions ongoing discussions with the EU and the potential for a regulatory API project at MIT described by Peter Dushkin.

Implementation Challenges and POC Approach Florent raises concerns about the complexity and implementation time for the framework. Pindy and Sean O discuss the importance of starting with a POC and scaling up gradually. Discussion on the role of the maturity matrix and the integration of the Toss framework with existing governance structures. Participants agree on the need for a step-by-step approach and the importance of embeddable outputs.

Next Steps and Closing Remarks Pindy and Sean O outline the next steps, including sharing the Miro board and guidance document for review. Discussion on the importance of active participation and feedback from the team. Pindy and Sean O plan to meet again in two weeks to review the implementation pillar. The meeting concludes with a commitment to continue refining the framework and gathering feedback.

Action Items