seanmcilroy29
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2 weeks ago Minutes
General Meeting Notes
The meeting focused on refining an organizational software sustainability document. Sean O and Pindy discussed integrating practical steps and templates to ensure clarity and avoid confusion. They emphasized the need for a comprehensive document targeting different audiences and suggested merging sections for better usability. The team debated metrics for tracking progress, such as cloud adoption and idle services, and agreed on aligning metrics with business growth. They planned to review the implementation pillar, focusing on tooling, data collection, and governance, and to prepare for the next meeting to discuss the operational pillar and compliance regulations.
Meeting Minutes Document Collaboration and Feedback Sean O and Pindy discuss the collaborative process of writing the document, emphasizing the importance of comments and feedback. Sean O suggests using the comment feature to provide direct feedback on the document. Pindy mentions the need to target the document to different audiences within the organization. Sean O plans to add his sections underneath Pindy's, creating a main template with detailed content.
Document Structure and Focus Areas Sean O agrees to pull his inputs into Pindy's document for better organization. Pindy suggests creating a separate document for the strategy section due to the extensive information Sean O has compiled. Sean O and Pindy discuss the importance of stickers and actions to help the team with the output document and review.
Template and Deliverables Sean O emphasizes the need for templates and deliverables to capture all necessary information without redundancy. Pindy suggests putting key data sections in the document and transforming them into template formats. Sean O seeks feedback on merging existing templates into a comprehensive template. Pindy and Sean O discuss the importance of usability and practical application of the templates. Implementation Pillar Overview Pindy introduces the implementation pillar, focusing on embedding tooling, data, and processes for sustainable IT management. The pillar is split into six boxes, each addressing a different aspect of the implementation process. Pindy explains the decision tree and the importance of personas, data collection, and governance. The discussion includes the impact framework, data accuracy, and tracking and analysis of carbon emissions.
Metrics and Progress Tracking The group discussed tracking emissions alone and suggested focusing on progress metrics like cloud adoption. Pindy agrees and mentions the creation of a software carbon emissions reference database. Sean O and the group discuss the importance of tracking metrics that align with business growth and sustainability goals. The conversation highlights the need for high-level, detailed metrics to capture the whole picture.
Next Steps and Action Items Pindy and Sean O discuss the next steps, including writing the implementation pillar and preparing for the next meeting. Sean O plans to share the new document with the team for review. Pindy suggests continuing with the implementation pillar and then moving on to the operational pillar. The team agrees to meet again in two weeks to review progress and gather feedback.
Final Thoughts and Future Plans Pindy and Sean O reflect on the progress and importance of usability and practical application. The team discusses the need for testing and use cases in the coming year. Pindy mentions the possibility of involving a software company to help with the implementation. The meeting concludes with a plan to continue working on the document and prepare for the next meeting.
Action Items
- [ ] Incorporate Sean O's more detailed inputs into the strategy document.
- [ ] Write up the implementation pillar and add it to the shared document.
- [ ] Identify key data points and templates needed for the output section.
2024.11.04 Agenda/Minutes
Time 1700 (BST) - See the time in your timezone
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Agenda
Review Implementation Pillar - Miroboard Review
Next Meeting
Adjourn
Documentation