ICPI Onboarding Checklist
The purpose of this checklist is to assist new staff in getting set up at ICPI. The below items will be completed by the new staff member, Agency ICPI Leads, and ICPI coordination office.
Name: Jessica Stephens
Agency: USAID
Administrative Checklist
To be completed by new staff:
[x] Email Staff Bio to icpi@state.gov / cc ICPI Agency Lead
[x] Email emergency contact information
(phone number, birthday, Emergency POC, relationship to Emergency POC, Emergency POC phone number) to icpi@state.gov / cc ICPI Agency Lead
[x] Sign up for GitHub https://github.com/ (display full name in profile and set up 2 factor authentication) and email your username to icpi@state.gov / cc ICPI Agency Lead
Time: 5 minutes.
https://github.com/Once you have a username, we will invite you to the organization. You will then confirm your access in a ticket. Kindly complete the below actions and send an email once complete.
GitHub Steps:
Electronically Sign Attached NDA & email it to ICPI@state.gov / cc ICPI Agency Lead
Create GitHub Account & email username to ICPI@state / cc ICPI Agency Lead
Update your Profile Name in your GitHub Settings (example below)
a. Add your full name to your profile in settings – a snapshot is below
b. Don’t forget to hit “update profile”
c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
Two Factor Authentication in GitHub Settings (example below)
a. Click on settings and set up 2 factor authentication
b. Have your cell phone handy
[x] Complete - PEPFAR NDA form
[x] Accept GitHub Invitation
Examples:
Profile Name & How to set up 2-factor authentication
To be completed by Coordination Office, ICPI Agency Lead:
[ ] Add to Slack channel
[ ] Add to GitHub
[ ] Supply office supplies (as applicable, with assistance from Agency)
[ ] Send email to OGAC HR alerting them that a new staff member is starting and that the agency lead will set up a time for the new staff member to meet with HR (CC leads)
To be completed by new staff:
[ ] Complete analyst skill survey (here) and email to icpi@state.gov / cc ICPI Agency Lead
To be completed by Agency:
[ ] Liaise with Front Office to assign lobby key fob / MOU
[ ] Set up monitor (if applicable)
[ ] Set up agency email address, email icpi@state.gov
To be completed by Coordination Office:
[ ] Send welcome email with bio to ICPI analysts and leads
[ ] Forward welcome email to OGAC
[ ] Update seating chart (if applicable)
[ ] Send seating chart to OGAC (if applicable)
To be completed by new staff:
[x] Set up PEPFAR Panorama account (www.pepfar-panorama.org)
[x] Set up PEPFAR SharePoint account (www.pepfar.net)
[x] Set up DATIM account (www.datim.org)
Attend Cluster and relevant ICPI Team Meetings:
[ ] Attend ICPI Inbrief on Mondays @10am
[ ] Meet with team leads of the respective Cluster/Team/CoOP you will join / join the
[ ] Cluster/Team/CoOP meetings
To be completed by Coordination Office, ICPI Agency Lead:
[ ] Add new staff as member/power user on SharePoint
ICPI Onboarding Checklist The purpose of this checklist is to assist new staff in getting set up at ICPI. The below items will be completed by the new staff member, Agency ICPI Leads, and ICPI coordination office.
Name: Jessica Stephens Agency: USAID
Administrative Checklist To be completed by new staff:
[x] Email Staff Bio to icpi@state.gov / cc ICPI Agency Lead
[x] Email emergency contact information (phone number, birthday, Emergency POC, relationship to Emergency POC, Emergency POC phone number) to icpi@state.gov / cc ICPI Agency Lead
Slack and Github
[x] Sign Up for Slack https://slack.com/ and confirm via email to icpi@state.gov (https://github.com/ICPI/Coordination/files/2933524/BLANK_PEPFAR.NDA.Form.2018.pdf) and email completed for to ICPI@state.gov / cc ICPI Agency Lead Time: 2 mins Once you have an account, click on this link and you will have access to the ICPI slack organization and channels. Please review channels to join.
[x] Accept Slack Invitation
[x] Sign up for GitHub https://github.com/ (display full name in profile and set up 2 factor authentication) and email your username to icpi@state.gov / cc ICPI Agency Lead Time: 5 minutes. https://github.com/ Once you have a username, we will invite you to the organization. You will then confirm your access in a ticket. Kindly complete the below actions and send an email once complete.
GitHub Steps:
Electronically Sign Attached NDA & email it to ICPI@state.gov / cc ICPI Agency Lead
Create GitHub Account & email username to ICPI@state / cc ICPI Agency Lead
Update your Profile Name in your GitHub Settings (example below) a. Add your full name to your profile in settings – a snapshot is below b. Don’t forget to hit “update profile” c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
Two Factor Authentication in GitHub Settings (example below) a. Click on settings and set up 2 factor authentication b. Have your cell phone handy
Examples: Profile Name & How to set up 2-factor authentication
To be completed by Coordination Office, ICPI Agency Lead:
To be completed by new staff:
To be completed by Agency:
To be completed by Coordination Office:
To be completed by new staff:
Attend Cluster and relevant ICPI Team Meetings:
To be completed by Coordination Office, ICPI Agency Lead:
Training and Orientation
To be completed by new staff, Agency ICPI Lead:
Introduction to ICPI and Interagency Space and OGAC
Additional training topics, as needed: