ICPI Onboarding Checklist
The purpose of this checklist is to assist new staff in getting set up at ICPI. The below items will be completed by the new staff member, Agency ICPI Leads, and ICPI coordination office.
[ ] Email Staff Bio to icpi@state.gov / cc ICPI Agency Lead
[x] Email emergency contact information (phone number, birthday, Emergency POC, relationship to Emergency POC, Emergency POC phone number) to icpi@state.gov / cc ICPI Agency Lead or complete this Google Form
[x] - [ ] Complete analyst skill survey (here) and email to icpi@state.gov / cc ICPI Agency Lead
Interagency Communications via Slack and GitHub
[x] Sign Up for Slack https://slack.com/ and confirm via email to icpi@state.gov
Once you have an account, email ICPI Agency Lead and you will have access to the ICPI slack organization and channels. Please review channels to join.
[ ] Once you have a username, we will invite you to the ICPI organization. You will then confirm your access in a ticket. Kindly complete the below actions and send an email once complete.
GitHub Steps:
[x] Electronically Sign Attached NDA & email it to ICPI@state.gov / cc ICPI Agency Lead
[x] Create GitHub Account & email username to ICPI@state / cc ICPI Agency Lead
[x] Update your Profile Name in your GitHub Settings (example below)
a. Add your full name to your profile in settings – a snapshot is below
b. Don’t forget to hit “update profile”
c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
[x] Two Factor Authentication in GitHub Settings (example below)
a. Click on settings and set up 2 factor authentication
b. Have your cell phone handy
[x] Accept GitHub Invitation
Examples:
Profile Name & How to set up 2-factor authentication
2-factor authentification
To be completed by Coordination Office, ICPI Agency Lead:
[ ] Add to Slack channel
[ ] Add to GitHub
[ ] Supply office supplies (as applicable, with assistance from Agency)
[ ] Send email to OGAC HR alerting them that a new staff member is starting and that the agency lead will set up a time for the new staff member to meet with HR (CC leads)
To be completed by Agency:
[ ] Liaise with Front Office to assign lobby key fob / MOU (if applicable)
ICPI Onboarding Checklist The purpose of this checklist is to assist new staff in getting set up at ICPI. The below items will be completed by the new staff member, Agency ICPI Leads, and ICPI coordination office.
Name: Carolina Gonzalez Agency: USAID ICPI Agency Leads: Melaku Dessie and Grace Ha
To be completed by new staff:
Administrative
[ ] Email Staff Bio to icpi@state.gov / cc ICPI Agency Lead
[x] Email emergency contact information (phone number, birthday, Emergency POC, relationship to Emergency POC, Emergency POC phone number) to icpi@state.gov / cc ICPI Agency Lead or complete this Google Form
[x] - [ ] Complete analyst skill survey (here) and email to icpi@state.gov / cc ICPI Agency Lead
Interagency Communications via Slack and GitHub
[x] Sign Up for Slack https://slack.com/ and confirm via email to icpi@state.gov Once you have an account, email ICPI Agency Lead and you will have access to the ICPI slack organization and channels. Please review channels to join.
[x] Accept Slack Invitation
[x] Sign up for GitHub https://github.com/ (display full name in profile and set up 2 factor authentication) and email your username to icpi@state.gov / cc ICPI Agency Lead https://github.com/
[ ] Once you have a username, we will invite you to the ICPI organization. You will then confirm your access in a ticket. Kindly complete the below actions and send an email once complete.
GitHub Steps:
[x] Electronically Sign Attached NDA & email it to ICPI@state.gov / cc ICPI Agency Lead
[x] Create GitHub Account & email username to ICPI@state / cc ICPI Agency Lead
[x] Update your Profile Name in your GitHub Settings (example below) a. Add your full name to your profile in settings – a snapshot is below b. Don’t forget to hit “update profile” c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
[x] Two Factor Authentication in GitHub Settings (example below) a. Click on settings and set up 2 factor authentication b. Have your cell phone handy
[x] Accept GitHub Invitation Examples: Profile Name & How to set up 2-factor authentication 2-factor authentification
Systems Access:
Standing Meetings
To be completed by new staff, Agency ICPI Lead:
[ ] Attend ICPI Onboarding Training If no to the above (due to timing), indicate that the new hire has been oriented to the following:
[ ] Introduction to ICPI and Interagency Space and OGAC
[ ] Complete the ICPI Onboarding training on the PEPFAR Virtual Academy (PVA): learn.pepfar.net (includes SharePoint, Pano and DATIM)
New Staff Resources:
ICPI Product overview / ICPI Huddle
Panorama Analytic Workspaces (PAW) (Beginners Training and other resources from pilot: https://pepfar.sharepoint.com/sites/ICPI/Shared%20Documents/Forms/AllItems.aspx?csf=1&web=1&e=dC7cgg&FolderCTID=0x012000D79FEC768985C546B8BC980C079E9A77&viewid=b1c62c1e%2D281d%2D43d5%2D9132%2Dd22da169716b&id=%2Fsites%2FICPI%2FShared%20Documents%2FGeneral%2FManagement%20and%20Processes%2F%5FResources%20For%20New%20Analysts)
GitHub, ICPI page (vlog: https://pepfar.adobeconnect.com/pdoe0ona1a8k/?proto=true)
Slack, ICPI (vlog: https://pepfar.adobeconnect.com/p5ukcjq44hy4/?proto=true)
ICPI Calendar (on SP)
Conference room reservation (general and North America on SP)
Additional training topics, as needed: (all covered in PVA; learn.pepfar.net) MER Guidance COP Guidance Data Streams (MER, SIMS, EA, Budget) Reference: link to ICPI resources for new analysts https://pepfar.sharepoint.com/sites/ICPI/Shared%20Documents/Forms/AllItems.aspx?csf=1&web=1&e=dC7cgg&FolderCTID=0x012000D79FEC768985C546B8BC980C079E9A77&viewid=b1c62c1e%2D281d%2D43d5%2D9132%2Dd22da169716b&id=%2Fsites%2FICPI%2FShared%20Documents%2FGeneral%2FManagement%20and%20Processes%2F%5FResources%20For%20New%20Analysts%2FBLANK%5FPEPFAR%2ENDA%2EForm%2E2018%5FFillable%2Epdf&parent=%2Fsites%2FICPI%2FShared%20Documents%2FGeneral%2FManagement%20and%20Processes%2F%5FResources%20For%20New%20Analysts
To be completed by Coordination Office, ICPI Agency Lead:
To be completed by Agency:
To be completed by Coordination Office: