The purpose of this checklist is to assist new staff in getting set up in the ICPI systems. The below items will be completed by the new staff member, supervisor, and ICPI coordination office.
Name: {insert}
Agency: {Insert}
Administrative Checklist
First Day:
To be completed by new staff:
[x] Email Staff Bio to icpi@state.gov
[ ] Email emergency contact information
(phone number, birthday, Emergency POC, relationship to Emergency POC, Emergency POC phone number) to icpi@state.gov
[ ] Sign up for GitHub https://github.com/ (display full name in profile and set up 2 factor authentication) and email your username to icpi@state.gov
Time: 5 minutes.
https://github.com/
Once you have a username, we will invite you to the organization. You will then confirm your access in a ticket. Kindly complete the below actions and send an email once complete
GitHub Steps:
Electronically Sign Attached NDA & email it to ICPI@state.gov
Create GitHub Account & email username to ICPI@state
Update your Profile Name in your GitHub Settings (example below)
a. Add your full name to your profile in settings – a snapshot is below
b. Don’t forget to hit “update profile”
c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
Two Factor Authentication in GitHub Settings (example below)
a. Click on settings and set up 2 factor authentication
b. Have your cell phone handy
[ ] Complete [PEPFAR NDA Form 2018.pdf]
[ ] Accept GitHub Invitation
Examples:
Profile Name & How to set up 2-factor authentication
To be completed by Coordination Office:
[ ] Add to Slack channel
[ ] Add to GitHub
[ ] Supply office supplies (with assistance from Agency, if needed)
[x] Send email to OGAC HR alerting them that a new staff member is starting and that the agency lead will set up a time for the new staff member to meet with HR (CC leads)
[ ] Attend Cluster and Team Meetings (ask ICPI to forward)
[ ] Meet with team leads of the coordination Cluster teams (to get oriented to workflows)
use ICPI master contact list (click here) to reach out to the below individuals or ask your onboarding liaison for email addresses.
[ ] ICPI Coordinator
[ ] OCM Team Leads
[ ] ICEE Team Lead
[ ] DAQ Team Lead
[ ] DIV Team Lead
To be completed by Coordination Office:
[ ] Add new staff as member/power user on SharePoint
ICPI Onboarding Checklist
The purpose of this checklist is to assist new staff in getting set up in the ICPI systems. The below items will be completed by the new staff member, supervisor, and ICPI coordination office.
Name: {insert} Agency: {Insert}
Administrative Checklist
First Day:
To be completed by new staff:
Slack and Github
GitHub Steps:
Electronically Sign Attached NDA & email it to ICPI@state.gov
Create GitHub Account & email username to ICPI@state
Update your Profile Name in your GitHub Settings (example below) a. Add your full name to your profile in settings – a snapshot is below b. Don’t forget to hit “update profile” c. Once you have done this, kindly respond to me via email so I can mark it in our spreadsheet.
Two Factor Authentication in GitHub Settings (example below) a. Click on settings and set up 2 factor authentication b. Have your cell phone handy
Examples: Profile Name & How to set up 2-factor authentication
To be completed by Coordination Office:
First Week:
To be completed by new staff:
To be completed by Agency:
To be completed by Coordination Office:
First Month:
To be completed by new staff:
To be completed by Coordination Office:
Training and Orientation
To be completed by new staff, supervisor, and training partner
The following to be covered if there is no ICPI Onboarding scheduled around time of staff start date
Platform & Organization Orientation:
Data & Guidance Orientation: