Meeting Notes R Training Meetings

[kkale25]

Please add anything I may have missed:

Date/Time: 8/23 from 10-11AM EST Attendees: Kashmira, Katya, Shazad, Aliyah, Aaron (in person); Yaa, Jasmine, Anu (phone)

Agenda:

1. Debrief from R Training Session 1 and 2 a. Review Post-Training Evaluations (Kashmira)
2. Plan for recording/distributing materials a. Esp from Session 2 b. Final materials – Sharepoint vs. Github
3. Sessions 3 and 4 a. Material development (script, presentation, etc) b. Communication to audience c. Presenters and facilitators d. Dates
4. Review action items, POCs, and timelines

ACTION STEPS:

• [ ] Shazad to record Sessions 1 and 2 on OpenEdX; Katya to provide information on the platform (1-2 weeks)
• [x] Kashmira to ensure post-evaluation survey reminder email sent (EOW)
• [ ] Kashmira to compile results from post-evaluation survey (TBD; aiming to get more surveys before compiling)
• [ ] Kashmira and Katya to develop Lessons Learned document from R training (1-2 weeks)
• [x] Jasmine to discuss with Leads next steps on primary POC for Sessions 3 and 4 (9/4)

NOTES:

1. Debrief from R Training Evaluation
   • Reviewed evaluations submitted (only 11 thus far); #25 to see PDF of results
   • Thoughts from the group/lessons learned:
   • Went well but timing management wasn't good; might help to do a pilot of the session
   • Was good that the trainers took turns speaking
   • Group of participants were enthusiastic and engaged; had some prior programming experience
   • Participants liked knowing the "why" behind the code
     • Exercises took the most time out of the sessions but were very important in understanding
   • Working in partners happened organically; should ask participants to do this next time
   • More participant involvement in answering the exercises would be good
   • Make sure we run the exercise commands beforehand
   • Anticipate some time for issues with software, etc.
2. Plan for recording/distributing materials
   • Shazad open to doing this; clean up the comments (Kashmira to provide participant insight)
     • Shazad to do a joint Session 1 and 2 recording on Open EdEx
     • Katya to send Shazad information on the EdEx platform
3. Sessions 3 and 4:
   • Continuity issue with participants; should we only allow participants from Sessions 1/2 to attend? Should we require those who didn't attend Sessions 1/2 to view the recording?
   • Combine 3 and 4 into one day if we're going to do it live
   • Planning will include: core competencies, develop content/scripts; basic slide set; exercise immediately after; solutions
   • Will need a primary POC for Sessions 3 and 4 as ICF has been advised not to take on new projects; no other volunteers at this time; Jasmine to follow-up with Leads

What would you do differently for the following sessions?

• Write out answers beforehand (ran out of time for Session 2)
• Recap what people learned via slides
• Involve facilitators earlier on in the development phase
• Some important discussions about training content occurred very late about; Shazad had to do double work because we decided late to teach only Tidyverse
• Yaa found it easy to pick up what needed to be facilitated on; fine with not being part of the development so long as there's a space to facilitate
• Having core principles was key; packages gave a good guiding sense for developing the training
• Involving more people in development would have been good; more support early on.
• Decision to focus on tidyverse was great; helped out in developing the content

[shapaklyak]

@shazadahmed10 what video recording software do you have approved? I have Techsmith Camtasia approved and we could always use my computer to record videos, but do you have anything approved? Camtasia or Recordit or ActivePresenter? Or any others with video editing (besides adobe connect). I'd focus on tidying up the code/commenting in the next 2 weeks and then we can meet to record when I get back (week of Sept 17). does that sound good?