Dec 2022 LC To-Dos

[kkale25]

• [ ] - Set up short bi-weekly meetings with LC presenters/POCs (incld HQ, OU, exercise POCs, and TC)
• [ ] - Reach out to OUs with email asking for presentation support (Zim, Angola, CDI, TZ); copy PCO, ICPI, HQ presenters, and TC
• [ ] - Create SP folder to house materials
• [ ] - Draft presentations due Nov 30 (HQ and OU)
• [ ] - Draft exercise due Nov 28; work with TechChange for template if needed
• [ ] - Get confirmed list of facilitators for LC session and send final list to TechChange by week of 11/21
• [ ] - Facilitator training should happen once exercise is near final (ideally on/by Thursday Dec 1)
• [ ] - Send invite for facilitator training
• [ ] - Put together presentation for Facilitator Training (see examples of previous presentations by Kashmira)
• [ ] - Confirm LC session invite has accurate info, time, zoom link, topic title, and brief summary of what will be discussed
• [ ] - Send out Tech Check invite to all presenters 30 minutes before LC session begins (7:30AM EST) to do mic and camera and presentation checks
• [ ] - Put together intro slides (Similar to past intros) for day of LC session (5 min)
• [ ] - Finalize agenda for LC session (time for intro, SME presentation, country team presentations, exercise explanation, time for exercise itself, time for wrap-up); everything needs to be scheduled out!
• [ ] - Set up meeting with TechChange week before to ensure they understand the session flow, etc.
• [ ] - Day of: welcome participants, introduce speakers, provide intro presentation, moderate session as needed, keep track of time
• [ ] - Ensure everything on SP folder is converted to Read Only and Approved so participants can see documents
• [ ] - Record session day of (TC does this)
• [ ] - Send out thank you email to all participants and include links to SharePoint folder etc.