Nov 2023 MSD LC To-Dos

[vanamala-narasimhan]

• [ ] Set up short bi-weekly meetings with LC presenters/POCs (incld HQ, OU, exercise POCs, and TC)
• [x] @vanamala-narasimhan to create SP folder to house materials
• [ ] Draft presentations due Oct 30 (HQ and OU)
• [ ] Grace & Mala to meet week of Oct 30 regarding co-presenting
• [ ] Draft exercise due Oct 24; work with TechChange for template if needed by Florence & Camille @flrnclee-cdc
• [ ] Jamie to share OU facilitators list w/ Mala & Mala to send out invite by Oct 12 EOD
• [ ] @vanamala-narasimhan to get confirmed list of facilitators for LC session and send final list to TechChange by Oct 27
• [ ] Facilitator training should happen once exercise is near final (Oct 26 @ 12 PM)
• [ ] @vanamala-narasimhan to send invite for facilitator training - email template from Jamie
• [ ] @vanamala-narasimhan to put together presentation for Facilitator Training (ex. of previous presentations by Kashmira)
• [ ] @flrnclee-cdc & Camille to co-present at Facilitator Training using exercises draft
• [ ] @flrnclee-cdc & Camille to ammend activities based on feedback if needed by Oct 30
• [ ] @vanamala-narasimhan Confirm LC session invite has accurate info, time, zoom link, topic title, and brief summary of what will be discussed
• [ ] @vanamala-narasimhan to send out Tech Check invite to all presenters 30 minutes before LC session begins (7:30AM EST) to do mic and camera and presentation checks by Oct 31
• [ ] - Put together intro slides (Similar to past intros) for day of LC session (5 min) by Nov 1
• [ ] - Finalize agenda for LC session (time for intro, SME presentation, country team presentations, exercise explanation, time for exercise itself, time for wrap-up); everything needs to be scheduled out!
• [ ] @vanamala-narasimhan to set up meeting with TechChange week before to ensure they understand the session flow, etc. on Oct 31
• [ ] @vanamala-narasimhan / Jamie - Day of: welcome participants, introduce speakers, provide intro presentation, moderate session as needed, keep track of time
• [ ] @vanamala-narasimhan make sure everything on SP folder is converted to Read Only and Approved so participants can see documents by Nov 2
• [ ] Record session day of (TC does this)
• [ ] @vanamala-narasimhan to send out thank you email to all participants and include links to SharePoint folder etc. Nov 6