September Virtual Onboarding Training

[jleehurst]

Full List of POCs from July

Name	Group	Session
Soybel, Geoff	ICEE	All
Handy, Jessica	ICEE	All
Hurst, Jenny	ICEE	All
Prell, Allison	TC	All
Jones, Brittany	TC	All
Houston, Jamie	POC	KC
Nichols, Catherine	POC	KC
Ahmed, Shazad	POC	MSD
Gonzalez, Keifer	POC	MSD
Carloni, Nicole	Facilitator	MSD
Peterson, Meaghan	Facilitator	MSD
Yee, Randy	Facilitator	MSD
Spencer, LaChandra	Facilitator	MSD
Wilkins, Katilyn	Facilitator	MSD
Mehta, Shaylee	Facilitator	MSD
Sato, Kimi	POC	Prevention
Schelar, Erin	POC	Prevention
Ddamulira, Barbara	Facilitator	Prevention
Wahle, Christine	Facilitator	Prevention
Brun, Alex	Facilitator	Prevention
King, Kiernan	Facilitator	Prevention
Turkowitz, Couper	POC	DATIM
Mujawar, Imran	POC	DATIM
Baker, Josephine	Facilitator	DATIM
Gonzalez, Keifer	Facilitator	DATIM
Wilkins, Kate	Facilitators	Treatment
Sherlock-Willians, Michelle	TC	Treatment
Obeng-Aduasare, Yaa	POC	Viral Load
Hurlston, Mackenzie	POC	Viral Load
Rashid, Ayesha	Facilitator	Viral Load
Schneider, Madeline	POC	OVC
Khan, Mahir	Facilitator	OVC
Keating, Ryan	Facilitator	KP

[jleehurst]

Final July Agenda

Day 1 Sessions (23rd)	Time	POC	TC 1:1
Check-In/Breakfast	9:00-9:15	Jamie, Catherine, Jenny	Completed
Ice Breaker	9:15-9:45	Jamie, Catherine, Jenny
Pre-Work Overview and KCs	9:45-11am	Jamie and Catherine	Completed
Break	11:00-11:05am
MER Structured Dataset Review	11:10-12:40	Shazad and Keifer	Completed
Closing Day Survey	12:40-12:45
Day 2 Sessions (24th)	Time	POC
DATIM	9:30-11am	Couper, Imran	07/14 3-3:30pm
Break	11:00-11:05
Prevention	11:10-12:40	Kimi and Erin	07/14 4:30-5pm
Closing Day Survey	12:40-12:45
Day 3 Sessions (27th)	Time	POC
Treatment Analytics	9:30-11am	Nicole and Michelle	07/14 4-4:30pm
Break	11:00-11:05
HTS Analytics	11:10-12:40	Shazad and Shaylee	07/14 10-10:30am
Closing Day Survey	12:40-12:45
Day 4 (Opt-In) Sessions (28st)	Time	POC
Viral Load	9:30-11am	Yaa and Mackenzie	07/14 3:30-4pm
Key Populations	9:30-11am	LaChandra Spencer	07/17 3-3:30pm
Break	11:00-11:05
OVC	11:10-12:40	Madeline Schneider	07/17 3:30-4pm
TB/HIV	11:10-12:40	Catherine and Meaghan	07/17 4-4:30pm
Closing Day Survey	12:40-12:45

[jleehurst]

July Onboarding Welcome Email Dear ICPI Onboarding Attendee,

This email confirms your place in the ICPI Virtual Interagency Onboarding Training on July 23rd, 24th, 27th, and 28th, 2020. We’re looking forward to virtually hosting you! Please see below for important information and preparation for the training. In addition, please find the agenda attached. Please let us know if you have any questions in the meantime.

• The training will be held from approximately 9am to 1pm, beginning on Thursday, July 23rd and ending on Tuesday, July 16th. • The training will be held virtually in collaboration with Tech Change. • ACTION: Please ensure you have access to the following systems before Thursday, July 16th o Panorama – you can request a new account on the main login page: https://pepfar-panorama.org o DATIM – you can request an account here: https://register.datim.org/ (If you haven’t logged into your DATIM account for several months, it may be deactivated so please reactive your account!) o PEPFAR Sharepoint – you can request account access directly through https://www.pepfar.net/ • In order to help trouble-shoot systems & platform-access issues prior to the training, an optional, virtual meeting will be held on Thursday, July 16th from 2-4pm. You can “drop in” for tech support during this time. If you are using a Mac Computer, please attend these office hours to learn about Mac-specific technical issues for the MSD and DATIM sessions. • REQUIRED ACTION: Onboarding Pre-work—please complete the following required pre-work modules for the training. In addition, you are welcome to complete any modules related to technical work that you are interested in. The onboarding pre-work will take less than 4 hours. o Required Modules:

1. Introduction
2. Fundamentals Module 1
3. ICPI Overview
4. SharePoint
5. Data Streams and Processes
6. Monitoring, Evaluation, and Reporting (MER)
7. DATIM
8. Panorama
9. SIMS
10. Viral Load, if attending the Viral Load Technical Session

Please email ICPI@state.gov if you have any questions!

Thanks, ICPI Interagency Collaborative for Program Improvement (ICPI) Office of the Global AIDS Coordinator (OGAC) President’s Emergency Plan for AIDS Relief (PEPFAR) 1800 G Street NW, Washington DC ICPI@state.gov

[jleehurst]

Kick-Off FINAL.PPTX Onboarding Kick-Off Presentation

[jleehurst]

Onboarding Survey Responses FINAL.pptx Onboarding Participant Feedback

[jleehurst]

Onboarding POC Responses.pptx POC Feedback Responses

[jleehurst]

Topic	Due Date	POC
- [x] Send out registration email	24-Aug	Jenny
- [x] Finalize Attendee List	31-Aug	Leads
- [x] Enroll Attendees in PVA	1-Sep	Jessica
- [x] Send Attendees Welcome Email	2-Sep	Catherine
- [x] Send invite for Kick-off Meeting to POCs and facilitators	2-Sep	Jamie
- [x] Office Hours Invite to Attendees and Facilitators	2-Sep	Jamie
- [x] Send Save-the-Date to Attendees	2-Sep	Geoff
- [x] Send Specific Session Save the Dates	2-Sep	Geoff
- [x] Finalize Agenda	28-Aug	ICEE Team
- [x] Set up individual session/TC meetings	Sep 7-11th	Geoff
- [x] Kick-off Meeting POCs	2-Sep	Catherine/Jamie (Geoff/Jessica)
- [ ] Update Day 1-2 Feedback Survey	24-Sep	Jessica
- [ ] Update Day 3-4 Feedback Survey	24-Sep	Jessica
- [ ] Update POC Feedback Survey	October 2nd	Jessica
- [ ] Feedback Survey PowerPoint	24-Sep	Geoff
- [x] Attendee Profile	1-Sep	Geoff

[jleehurst]

Onboarding Presentation Overview Onboarding Registration_20200626.pptx

[jessihandy]

• [ ] Enroll Attendees in PVA | 1-Sep | Jessica

Can i Get clarification on what this piece means? I thought people enrolled themselves in the Onboarding -- am I responsible for re-enrolling them or just approving or...?

[jleehurst]

Day 1 Sessions (24th)	Time	POC
Check-In/Breakfast	8:00-8:15	Jamie Houston, Catherine Nichols,
Ice Breaker	8:15-8:45	Jamie Houston, Catherine Nichols
Pre-Work Overview and KCs	8:45-10:30am	Jamie Houston and Catherine Nichols
Break	10:30-10:40am
MER Structured Dataset Review (PVA MSD Required)	10:40-12:25	Shazad Ahmed and Keifer Gonzalez
Closing Day Survey	12:25-12:30
Day 2 Sessions (25th)	Time	POC
Ice Breaker	8:00-8:30
DATIM	8:30-10:15	Couper Turkowitz and Imran Mujawar
Break	10:15-10:25
Prevention	10:25-12:10	Kimi Sato and Erin Schelar
Closing Day Survey	12:10-12:30
Day 3 Sessions (1st)	Time	POC
Ice Breaker/Tech Test	8:00-8:30
Treatment Analytics	8:30-10:15	Nicole Carloni and Michelle Williams-Sherlock
Break	10:15-10:25
HTS Analytics	10:25-12:10	Shazad Ahmed and Shaylee Mehta
Closing Day Survey	12:10-12:30
Day 4 (Opt-In) Sessions (2nd)	Time	POC
Ice Breaker/Tech Test	8:00-8:30
Viral Load (PVA Viral Load Required)	8:30-10:15	Yaa Obeng-Aduasare and Mackenzie Hurlston
Key Populations	8:30-10:15	LaChandra Spencer
Break	10:15-10:25
OVC	10:25-12:10	Madeline Schneider
TB/HIV	10:25-12:10	Catherine Nichols and Meaghan Peterson
Closing Day Survey	12:10-12:30

[jleehurst]

• [ ] Enroll Attendees in PVA | 1-Sep | Jessica

Can i Get clarification on what this piece means? I thought people enrolled themselves in the Onboarding -- am I responsible for re-enrolling them or just approving or...?

Hi @jessihandy Individuals can register for the onboarding training through the google survey. However, only once we confirm their participation through agency leads do we send them a welcome email and enroll them in PVA, so they can start the onboarding pre-work. When we have a finalized list of attendees from the registration list, you will use those emails to enroll them in PVA.

[HoustonJamie]

Updated the PPT for the kickoff -Changed slide 4 to reflect POCs and facilitators (all invited to kickoff) -Added survey results from last round -Updated questions for discussion Sept Kick-Off .PPTX